Calendar Committee FY2022


Calendar Committee FY2022


Committee:

Calendar Committee

Category:

Standing Committees of the University Senate

Members:

Chair: Faculty: Miloche Kottman, Libraries (2023)
Faculty: Joseph Huber, Mathematics (2024)
Faculty: Nyla Branscombe, Psychology (2022)
Faculty: John Gluckman, Linguistics (2024)
Staff: Joy Mapes, Student Access Center (2024)
Staff: Nancy Stoms, Admissions (2023) 
Registrars Office: Tiffany Robinson 
Student: 
Student: 
Student: 

Ex-officio (non-voting): 

Joe Potts, Interim Director ISSS 

Charges:

FY2022 CALENDAR COMMITTEE CHARGES

Approved by SenEx: June 3, 2021

Approved by University Senate:  September 9, 2021

Calendar: This committee is responsible for developing the university’s 5-year calendar, informing the university community about and monitoring compliance with rules concerning the scheduling of examinations and other matters, including considering or developing proposals concerning changes to the academic calendar.

For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Hossein Saiedian, saiedian@ku.edu

  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, please contact the Governance Office (govern@ku.edu)
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 28, 2022.

FY2022 Standing charges:

  1. Monitor compliance with University Senate Rules and Regulations 1.3.2 concerning final examinations, including: (a) ensuring that adequate arrangements are made each semester to inform students and faculty through the Schedule of Classes about the regulations governing final examinations, and the appropriate procedures to be followed if questions arise about the application of the regulations; (b) informing the teaching faculty and GTAs, via an e-mail fromthe chair, one week before the beginning of each semester (in August andJanuary) of these regulations and their rationale; and (c) considering requests for exceptions, as provided in the regulations. Report actions taken on these matters to SenEx. (ongoing)
  1. Monitor compliance with University Senate Rules and Regulations 1.4.2 concerning the scheduling of examinations outside of regular class hours. Following the committee’s established procedures, approve or disapprove applications for tests other than final examinations to be held at times other than regular class hours. Report actions taken on these matters to SenEx.

FY2022 Specific charges:
 

  1. Review University Senate Rules and Regulations Article I. Section 3 and 4: clarify projects, performances, or papers may be due during the last week of classes, with a due date of no later than Stop Day.  Should the term quizzes be included in 1.3.2 (below) Make recommendation to the University Senate Executive Committee by November 1, 2021.  

 

 

Calendar Committee:

A question is always asked about projects, performances, or papers due during the last week of classes.  Some instructors have had quizzes due after stop day, before finals.  This needs to be clarified.  

Review University Senate Rules and Regulations Article I. Section 3 and 4:  to clarify projects, performances, or papers may be due during the last week of classes, with a due date of no later than Stop Day or may be due during finals week only in lieu of a final exam. 
Should the term quizzes be included in 1.3.2 (see underlined area)

Make a recommendation to the University Senate Executive Committee by November 1, 2021.  

1.3.2 …

Section 3. Final Examination Schedules

1.3.2 A Comprehensive Final Examination is defined as an examination that tests over class content covering the entire term. A Section Examination is defined as an examination that tests over class content covering a unit, section, topic or part of the term, but does not cover the entire content of the class.

Normally the last examination in a course - whether a comprehensive Final Examination or a Section Exam - is administered at the appointed time during the regularly scheduled final exam period. An exam may be given during the last week of classes ONLY if it is a Section Exam preceding a Comprehensive Final Examination; this Comprehensive Final Examination must be administered at the appointed time during the regularly scheduled final exam period. If neither a Section Examination nor a Comprehensive Final Examination is to be given, the class is not required to meet at its appointed time during the regularly scheduled final examination period.

If a “take home” exam or an online exam is given in a class with a regular meeting time, it may not be due prior to the end of the regularly scheduled final exam period for the class. If a proctored or online exam is given for an online course, the due date shall be noted in the course syllabus. When the final of an online/non-regular course conflicts with a student's obligation to other regularly scheduled university classes, the student will be accorded the opportunity to take the final at a time not in conflict with other regularly scheduled university classes. The above does not apply to assignments such as projects, performances, or papers. These may be due or take place during the last week of regular classes. Projects, performances, paper, and other coursework may be due during finals week only in lieu of a final exam. This rule does not apply to coursework for which the student has received an extension.

Any exceptions to the above rules must be approved by the Calendar Committee. Petitions to the Committee must be submitted at least three weeks before the last scheduled day of classes. Students' academic best interests shall be the criteria for the Calendar Committee's decisions on petitions. The Committee will consider a request for a special final exam time only if the request encompasses ALL sections of a course. The Committee will not accept petitions for special final examination times for the purpose of consolidating single exam times for multiple sections taught by the same instructor.

Students should report violations of the above to the appropriate department head or dean, or to the Provost.

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