Calendar Committee Final Report FY2022


Calendar Committee Final Report FY2022

Committee Members

Chair:  Miloche Kottman, Libraries, Faculty; Joseph Huber, Mathematics, Faculty; Nyla Branscombe, Psychology, Faculty; John Gluckman, Linguistics, Faculty; Joy Mapes, Student Access Center, Staff; Nancy Stoms, Admissions, Staff; Niya Denise McAdoo, Student Body President; Ethan Roark, Student Body Vice President; Joe Potts, Interim Director ISSS (Ex-officio).

FY2022 Standing Charges

  1. Monitor compliance with University Senate Rules and Regulations 1.3.2 concerning final examinations, including: (a) ensuring that adequate arrangements are made each semester to inform students and faculty through the Schedule of Classes about the regulations governing final examinations, and the appropriate procedures to be followed if questions arise about the application of the regulations; (b) informing the teaching faculty and GTAs, via an e-mail from the chair, one week before the beginning of each semester (in August and January) of these regulations and their rationale; and (c) considering requests for exceptions, as provided in the regulations. Report actions taken on these matters to SenEx. (ongoing)

An email notice was sent to all faculty and GTA’s on August 17, 2021 and January 27, 2022 reminding them of final exam rules, Religious Observances, guidance for Study Week and accommodations for students that serve in the military.

  1. Monitor compliance with University Senate Rules and Regulations 1.4.2 concerning the scheduling of examinations outside of regular class hours. Following the committee’s established procedures, approve or disapprove applications for tests other than final examinations to be held at times other than regular class hours. Report actions taken on these matters to SenEx.

The Committee reviewed and acted on 6 requests for exceptions:

  • Approved requests for a common exam for: BSAN202 (Fall 2021) and BUS 150 (Fall 2021)
  • Approved exception to Stop Day and Final Exam Period for: student athletes competing or traveling to competition during stop day and finals week (Fall 2021)
  • Approved request to change Final Exam time for: BIOL 405 (Fall 2021)
  • Approved a request for a special exam for: BIOL 638 (Spring 2022)
  • Declined a request for an exception to Stop Day and Final Exam Period for: ECON 522 (Fall 2021).

The Chair reviewed and acted on 4 requests for exceptions:

  • Approved a request to reschedule the MATH 115 common final due to a power outage (Fall 2021)
  • Approved a request to move the special exam for CHEM 195 (Spring 2022) – answer was needed by 3pm on the day of request to ensure entry in the enrollment system.
  • Approved a request to allow students enrolled in EPSY 911 to continue their field placements through May 27th due to some school districts being closed due to COVID-19 issues – This request was approved the previous year by the Committee so the Chair was able to approve for this year.
  • Approved exception to Stop Day and Final Exam Period for student athletes competing or traveling to competition during stop day and finals week (Spring 2022) – Since it was approved in the Fall by the Committee, the Chair was able to approve for the Spring.

FY 2022 Specific Charges:

  1. Review University Senate Rules and Regulations Article I. Section 3 and 4: clarify projects, performances, or papers may be due during the last week of classes, with a due date of no later than Stop Day.  Should the term quizzes be included in 1.3.2 (below) Make recommendation to the University Senate Executive Committee by November 1, 2021. 

The Committee met via Zoom on October 28, 2021 and recommended that quizzes should not be due after Stop Day.  We proposed the following changes (in yellow) to 1.3.2:

The above does not apply to assignments such as projects, performances, quizzes, or papers. These may be due or take place during the last week of regular classes. Projects, performances, quizzes, papers, and other coursework may be due during finals week only in lieu of a final exam. This rule does not apply to coursework for which the student has received an extension.