Academic Computing and Electronic Communications FY2021


Academic Computing and Electronic Communications FY2021


Committee:

Academic Computing and Electronic Communications

Category:

Standing Committees of the University Senate

Description:

Academic Computing and Electronic Communications (ACEC): This committee works with administrative personnel and other governance bodies to support and improve the academic computing and telecommunications environment at KU and to develop policy concerning information security, intellectual property rights, and other matters relating to information technology.

The Committee on Academic Computing and Electronic Communication shall be composed of ten voting members: five faculty members, one of whom shall be from the Libraries, serving staggered three‑year terms, three staff members serving staggered three-year terms; and two students, one undergraduate and one graduate student each serving a one‑year term, appointed by the student body president. The Director of Information Technology or designee and the Director of Institutional Compliance or designee shall serve as ex officio, nonvoting members. The members of the committee should be selected so that they will be broadly representative of the University faculty and students by user groups and disciplines.

Members:

Chair: Angela Rathmel, Libraries (2021)
Faculty: Mathew Jacobson, Film and Media (2021)
Faculty: Hong Vu, Journalism (2022)
Faculty: Phillip Wedge, English (2022)
Faculty: Zsolt Talata, Mathematics (2023)
Staff: Scott Cossel, Libraries (2023)
Staff: Adam Mansfield, Legal Aid for Students
Student: Addison Henson
Graduate Student: Pamela Johnson
Ex-officio: Mary Walsh, IT Services or designee
                 Jeff Chasen, Associate Vice Provost, Compliance

Charges:

Approved by SenEx: May 29, 2020
Approved by University Senate: September 10, 2020

For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Sanjay Mishra, smishra@ku.edu  

  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, please contact Ellen Slikker at eslikker@ku.edu
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 30, 2021.

 

Standing charges:

  1. Monitor current and proposed policy concerning security of information, intellectual property rights and responsibilities, and other matters relating to information technology. Identify issues for which policy should be developed or revised. Report issues and any recommendations for action to SenEx. (ongoing) 

Specific charges:

  1. Follow up on how the pandemic response went and implications for online instruction in the future – will this produce a future push to offering online instruction? If so, what are the implications for faculty and staff?
  1. Follow up on Library concerns around situations in which a vendor notifies KU that a user has been abusing their service by downloading too much material.
  • History: The Library is put in the middle by having to try to identify the user by IP number and notifying them of the vendor's complaint. The KU user may feel that the Library is accusing them of wrongdoing. The Libraries would like to better understand the activity in order to justify legitimate academic computing use to the vendor. At the same time the Library is under pressure from the vendor for immediate compliance/resolution.
  • Consider the question of whether this is consistent with any University response or policy to similar situations. Consider which University entities should be involved in formulating a broader policy covering this issue.