New Business —

Email to the cloud migration

The email migration to the cloud began in October 2019 with the KU IT team accounts as proof of concept. We followed that effort with staff and faculty until early March. At that time the project was placed on hold because of the turmoil caused by the pandemic. Migration resumed in late April. All staff and faculty were migrated by the end of May 2020; students and retirees were completed by August 2020. The project was officially closed in October 2020.

IT governance 

Tom Roderick provided a PowerPoint presentation on IT Governance

Security and Unemployment Fraud

1. According to data tracked and compiled by HR (provided by Mary Walsh), KU tracked 1,611 incidents of KU employee (faculty and staff) impacted by this scam 655 incidents in CY 2020 (3/1/20 – 12/31/20) and 956 incidents in CY 2021 (1/1/21 – 3/31/21). Given the number of employees experiencing false unemployment claims, committed expressed concern about IT Security , need for clarification and campus-wide communication.  Both HR and KU IT generated campus-wide communications on the following dates.
   1. HR - Wed 6/17/2020 4:18 PM
   2. HR - Mon 10/5/2020 9:25 AM
   3. HR - Tue 3/2/2021 1:42 PM
   4. KU IT - Mon 10/26/2020 12:10 PM
   5. HR - Fri 1/29/2021 3:50 PM
2. Jeff Chasen reports this problem not limited to Kansas, but other states, primarily public employees.  Problems likely result of antiquated state unemployment system.  This situation is an example of why IT Governance is important.