Academic Policies and Procedures FY2022

Academic Policies and Procedures FY2022


Academic Policy and Procedures


Standing Committees of the University Senate


Karen Moeller, Pharmacy Practice (2022)

Faculty: Antha Spreckelmeyer, Humanities (2022)

Faculty: Alison Gabrielle, Linguistics (2022)

Faculty: Joe Walden, Business (2023)

Faculty: Michael Eckersley, Design (2023)

Staff: Ashleigh Wilson, Assistant Director, Student Housing (2022)

Staff: Sarah Wilson Merriman, Student Access Center (2023)

Voting, Student: Ari Chavarria 

Voting, Student: Geoffrey Brown

Voting, Graduate Student: Suman Rath

Ex-officio, non-voting: 

Undergraduate Advising Executive Committee, Jason O'Connor, Business

University Registrar or designee, Tiffany Robinson

 Director of Student Academic Services in the CLAS , Karen Ledom, 

 Graduate Studies, Amber Roberts Graham, 



Approved by SenEx: June 3, 2021

Approved by University Senate: September 9, 2021

Academic Policies and Procedures (AP&P): This committee reviews and develops proposals concerning academic policies at KU, including matters such as the grading system, add and withdrawal policies, and other academic matters relating to the instructional mission of the university and is responsible for holding hearings in cases of program discontinuation.

For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Hossein Saiedian,

  • Minutes of each meeting should be e-mailed to the Governance Office ( as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, please contact the University Governance Office, at
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at, and submit the final report by April 29, 2022.

FY2022 Standing charges:

  1. Be prepared to respond to SenEx requests for reviews of academic policy issues. (ongoing)
  1. Monitor proposals for academic program restructuring and discontinuance, hold hearings, and follow other procedures in accordance with Article VIII of the University Senate Rules and Regulations. Report issues or recommendations for action to SenEx. (ongoing)
  1. Consider input from Student Senate on desired changes to academic policies. (ongoing)


FY2022 Specific charges:

  1.  As of June 3, 2021, there are five programs that will require academic program discontinuance hearings.  (as of 9/9/21 there are 14)  
  2. Evaluate including religious observations as an excused absence to USRR on final examinations.
  1. Evaluate a permanent change to policies and procedures disallowing students to withdrawal or change their grading scale to credit/no credit for a course due to a finding of academic misconduct with the sanction of “reduction of grade for the course.