SenEx- Approved Minutes August 31, 2021


August 31, 2021
Approved: September 14, 2021

Present:

Hossein Saiedian, Remy Lequesne, Ani Kokobobo, Nicholas Syrett, Patricia Gaston, Corey Maley, Nate Brunsell, Faith Lopez, Sadie Williams, Hollie Hall, Ethan Roark, Terri Chambers, Jessica Chilcoat, Tim Spencer

Visitors:  Jason O’Connor, Susan Twombly, Alyssa Wingo, UDK.

Discussion on Memorandum of Agreement with Athletics -Faculty, Staff, Retirees Men’s Basketball Season Ticket Seating Plan Introductions- Susan Twombly, Jason O’Connor:

Twombly gave a brief overview of the history of the Policy and Memorandum of Agreement.  It is a document that is reviewed and renewed every five years. 

Motion by Chambers to approve MOA as written, seconded by Gaston.  Passed by unanimous consent. The document is available for review by contacting the University Governance Office, govern@ku.edu

Standing Reports

Student Senate Vice President Ethan Roark

Roark reported, upward trend and engagement in student engagement. Roark and McAdoo attended a retreat in Hayes Kansas, which included all the KBOR student leaders.  Discussions centered on obtaining a clearer picture of what the KBOR Students Senates were wanting to achieve this year. 

Staff Senate President Tim Spencer-

  • Corine Bannon, Jayhawk Rising, will be attending the Staff Senate to give an update on Jayhawk Rising.
  • Staff Senate has three Ad-Hoc Committees
    • Technology
    • Roles and Responsibilities
    • Engagement
  • The KBOR UPS and USS Council is discussing combing the KBOR Council merging the two Councils into one.  They have discussed mask mandates, remote work policy, and spouse and dependent tuition. 

Faculty Senate President Remy Lequesne

FacEx first meeting is September 7, 2021.  The Faculty Senate meets on September 23, 2021. 

Some committees have started working on their charges, which include the Draft Academic Workload Policy.    

The KBOR Academic Affairs Committee discussed:

  • How KBOR Schools assess their programs and determine if they are still serving a useful purpose. 
  • Credit transfer policy.

 

KU provided an option for faculty to receive their pay over twelve months, rather than nine months.  It looks like abut 10% of eligible faculty signed up.

 

d)        University Senate President Hossein Saiedian

  • University Senate Committee Charges will be approved on September 9, 2021.  The Committee appointments should be completed soon, and the committees will start meeting.
  • There are numerous active program discontinuance requests, that AP&P will be reviewed and require hearings.  There are also some in-active requests, that will not require hearings.

 

Approval of minutes from June 3, 2021
Passed by unanimous consent.

Review the following amendments recommended by SenEx, June 3, 2021:

Amend the University Senate Code to permit faculty or staff to chair non-academic subcommittees. 

Amend the University Senate Code change to allow the University Senate Executive Committee to appoint chairs to the University Senate Committees.

Amend the University Senate Code change to allow a student to be nominated to the vice-president and parliamentarian position in even fiscal years and a staff member in odd fiscal years.   (amendments are attached)

Hall made a motion to bring the Amendments to the University Senate for discussion and a vote.  Lopez seconded the motion.  hall, Lopez seconded.  Passed by unanimous consent.

Unfinished Business

New Business      

SenEx will schedule a meeting with Jeff Chasen to discuss his roles as Assistant Vice Provost for Employee Growth, Development, Accessibility, and Inclusion.

SenEx will ask Corrine Bannon, to update on Jay hawk rising, University Senate, February 3, 2021. 

Saiedian noted that if there no further business, the meeting is adjourned.

 

Draft: Amendments to University Senate Code:

Reviewed and Revised by Senex:
Out for seven day review:
Sent to University Senate-Discussion: 
Sent to University Senate-Vote:
Sent out for 21-day review:
Sent to Provost :

In FY2021, an Ad-Hoc Committee to Review the University Senate Code was formed.  From August 2020 to April 2021, the ad hoc committee met periodically, consulted with relevant stakeholders, and carefully reviewed policy and procedures, with an emphasis of those that intersect with, conflict with, or would prevent implementation of proposals.

As a result, the final report from the Ad-Hoc committee suggest that Faculty or Staff chair the following committees:

  • Academic Computing and Electronic Communications (ACEC)
  • International Affairs Committee
  • Libraries
  • Retirees Rights and Benefits

The Ad-Hoc Committee also recommends a University Senate Code change to allow the University Senate Executive Committee to appoint chairs to the University Senate Committees.

Alternate the Vice President position between students (even years) and staff (odd years).  The vice president of the University Senate also serves as the Parliamentarian. 
 

University Senate Code

Article I. Section 2. Officers

The president of the University Senate (a faculty member) shall also serve as chair of the University Senate Executive Committee (“SenEx”). The vice president of the University Senate (a student in Academic even years, a staff member in Academic odd years) shall also be one of the appointed staff or students on SenEx and will serve as vice-chair of SenEx. In the absence of the president, the vice-president shall preside, as described in section 6.

Section 4. Student Members on University Senate:


At the Joint Student Senate meeting, the incoming undergraduate student members of the Student Senate shall nominate and elect seven (7)undergraduate student members of the University Senate, and the graduate student members shall nominate and elect two graduate student members of the University Senate, The graduate student membership bloc of the Student Senate is composed of all those Student Senators pursuing post-baccalaureate degrees at the time they declare their candidacy for the Student Senate. The method of both elections shall be in descending order of most votes received.

 

Section 7. Election of Officers

This organizational meeting shall be limited in its agenda to the following items: (a) election of a president-elect (a faculty member), and vice president (a student in even years, a staff member in odd years), (b) if there is no president-elect able to serve as president, a president shall also be elected, (c) if a third-year faculty member is elected president-elect, that person shall serve as an ex-officio non-voting member of University Senate during the year served as president.

 

Article X. Standing Committees of the University Senate

 

Section 2. Membership

The Committee on Academic Computing and Electronic Communication shall be composed of nine voting members: five faculty members, one of whom shall be from the Libraries, serving staggered three‑year terms, two staff members serving staggered three-year terms; and two students, one undergraduate and one graduate student each serving a one‑year term, appointed by the student body president. The Deputy CIO for Technology or designee and the Associate Vice Provost for Integrity and Compliance or designee shall serve as ex officio, nonvoting members. The members of the committee should be selected so that they will be broadly representative of the University faculty and students by user groups and disciplines.  Either a faculty member or staff member may be appointed as chair.    

The Committee on Academic Policies and Procedures shall be composed of five faculty serving staggered three-year terms, one shall serve as chair, two staff members serving staggered three-year terms, and three students serving one-year terms. A representative of the Undergraduate Advising Executive Committee (UAEC), appointed by that group, the University Registrar, the Director of Student Academic Services in the College Of Liberal Arts & Sciences, and a representative from the Office of Graduate Studies, shall serve as ex-officio, non-voting members.

The Athletic Committee shall be composed of six faculty members serving staggered three-year terms beginning July 1, one shall serve as chair, four student members, and three representatives from the staff appointed in accordance with the rules and regulations of their respective governance bodies. The NCAA Faculty Representative and the Associate Director of Athletics for Student Athletic Support Services will serve in an ex-officio capacity as non-voting members. The six faculty and four student members shall also simultaneously fill the terms of the specified faculty and student members of the Athletics Advisory Committee. The six faculty members shall be appointed by FacEx in accordance with Article VII, section 3 of the University Senate Code. Two student members shall be nominated by the Student Body President and confirmed by the Student Senate for two-year overlapping terms. One student member shall be elected by the Student Senate University Affairs Committee for a one-year term, and one student shall be appointed by the Student Athlete Advisory Committee for a one-year term.

The Calendar Committee shall be composed of ten voting members: the University Registrar (or designee), four faculty members serving staggered three-year terms, one shall serve as chair, two staff members serving staggered three-year terms, and three student members serving one-year terms. The Registrar at KUMC and the Director of International Student Services shall serve as ex-officio, nonvoting members.

The Committee on International Affairs shall be composed of four faculty members serving staggered three-year terms, two representatives from the staff serving staggered three-year terms, two student members serving one-year terms, and the following ex-officio, non-voting member the Associate Vice Provost for International Programs or designee.  Either a faculty member or staff member may be appointed as chair.  

The University Committee on Libraries shall be composed of thirteen faculty members serving staggered three-year terms, including one representative each from the schools of Architecture and Urban Design, Business, Education, Engineering, Journalism and Mass Communications, Music, Pharmacy, and Social Welfare, and five representatives from the College (representing Natural and Mathematical Sciences, Social and Behavioral Sciences, and Humanities, School of the Arts, and International and Interdisciplinary Studies). In addition, there shall be four student members serving one-year terms and two staff members appointed by their respective governance bodies and serving staggered three-year terms. At least one student member shall be a graduate student. These appointments are endorsed by the Provost via a letter of service to the appointee and the appointee's supervisor.  The Committee shall also include the following non-voting, ex officio members: The Dean of the Libraries, the Law Librarian, and one each from the following library staff types, elected by their respective library governance body: university support staff, unclassified professional staff, and faculty.  Either a faculty member or staff member may be appointed as chair.  

The Planning and Resources Committee shall be composed of four faculty members serving staggered three-year terms, one shall serve as chair, three representatives from the staff serving three year staggered terms, and two students, an undergraduate and a graduate serving one-year terms, appointed by the Student Body President. The Chief Data Officer of Analytics & Institutional Research and  the Senior Associate Vice Provost for Finance shall serve as ex-officio, non-voting members.

The Committee on Retirees Rights and Benefits shall be composed of one active faculty member, who shall serve as chair; one retired faculty member; one active and one retired unclassified professional staff member; and one active and one retired university support staff member. All of the aforementioned shall serve three-year staggered terms. The committee shall also include the President of the Endacott Society or designate, and an ex-officio, non-voting member from the office of the Provost.  Either an active faculty member or staff member may be appointed as chair.  

Faculty members of standing committees, other than those whose membership is specified by virtue of the office they occupy (ex officio members), shall be appointed by the Faculty Senate Executive Committee. The chairperson of each standing committee shall be designated in like manner. appointed by the University Senate Executive Committee.  The Vice Chairperson of each University Senate committee with student membership shall be a student selected by the Student Body President and approved by the Student Senate. Unless otherwise specified in this Code, student members and staff members shall be appointed in accordance with the rules of their respective senates. The University Senate Executive Committee may vary the terms of appointment of members of these committees as necessary. In the appointment of standing committees due regard shall be paid to insure that the committee membership reflects the diversity of the university community. Insofar as possible, provision shall be made for reasonable continuity of membership. The several standing committees shall be organized before the beginning of the fall semester.