Approval of Previous Minutes —

Jessica Chilcoat moves to approve the minutes from August 28, 2025. Motion seconded. Minutes approved without objection. 

Guest Speaker Presentation —

Ash Wilson is the Director of Intake and Outreach and Deputy Title IX Coordinator. Ash shares an overview of the Office of Civil Rights & Title IX, the work and processes of the office, resources the office provides, and the role of mandatory reporters. 

Student Senate Report

• Ash Wilson spoke at the Student Senate meeting last night (Sept 24) as well. Very helpful information to have disseminated to the wider student body.
• Henry and Andrew have been working on “parking on campus.” They met with Aaron Quisenberry, Director of Transportation.
  • Aaron shared that KU hired a consulting firm to come and review KU’s parking to help with attaining viable solutions.
  • Many students have appreciated Park and Ride on campus.
• Student Senate is looking at digital platforms to disseminate resources to KU students.

Staff Senate Report

• Met with Provost and discussed the Docking Institute Survey that went out to all UPS and USS Staff.
  • An ad hoc committee has been established to review this docking survey information.
  • Staff Senate leadership and the ad hoc committee will be putting together “staff forums” across units to have an open dialogue on the results.
  • Will present feedback from forums to campus and provide recommendations to Provost. Jeff Chasen – who is on the Survey Implementation Team -  is helping as a liaison.
• The Staff Leadership Summit was today (Sept 25). Staff Senate had a breakout session with a panel.
• The Staff Senate Technology Committee was approved by Provost and Chancellor so this will be updated in the Staff Senate Code. An amendment packet that clarifies languages and processes in the Code is currently pending approval.
• Provost recommends inviting Cinnamon Blair, Chief Strategic Communication Officer and Vice Chancellor, to come visit one of the senates if there is an opening. 

University Senate Report

• SenEx is assembling the Ombuds search committee.
• We’ll be voting on a few amendments today. Will need to suspend the rules in order for University Senate to discuss and vote on the same day. 

New Business —

KBOR 3- year Calendar for Fall 2028 through Spring 2031: 

Casey Wallace 

• University Registrar, Casey Wallace, follows Ash to present the KBOR 3-year Calendar from Fall 2028 through spring 2031 with fall break aligning at 8-week mark.
• This ensures that both of 8-week modules per semester have the same number of days available.
• Saturdays are not currently included as defined educational days. Saturday classes are allowed as long as they are not held on university defined breaks.
• This calendar is for 2028-2031. However, Fall 2026 and Fall 2027 do have Fall Break on the  7th week of classes so Casey is asking to move Fall Break to after the 8th week to stay in alignment moving forward.
• If these proposals are approved by University Senate today, it goes to Provost and Board of Regents at the KBOR November meeting. 

Article X : Standing Committees of the University Senate

• Section 2 : Membership
• Planning and Resources Committee 

This amendment will allow either a faculty or staff member to be appointed as “chair”  of Planning and Resources Committee. Formally, it only allowed a faculty member to chair. 

Article X : Standing Committees of the University Senate

• Section 2 : Membership

• University Committee on Libraries 

   

• This amendment includes a couple updates to allow the Libraries Code of Governance to match the University Senate Code.
• It changes the School of Architecture and Urban Design to School of Architecture and Design and allows for the non-voting, ex-officio members to be appointed or elected per the University of Kansas Libraries Code of Governance in place of their respective library governance body.

Article VI. University Senate Executive Committee: Structure and Functions.

Section 1. Membership, Term of Office and Nomination

This amendment allows the Student Senate vice-president to serve as ex-officio, non-voting member if they are not among the elected SenEx members. 

Motion to suspend the rules for these 3 amendments in order to vote on the same day these are brought forward: Jessica Chilcoat motions to suspend the rules. Johnathan Grant seconds. Poll goes out. Passes unanimously.

• Poll goes out for Libraries Article X:  25 in favor. No objections
• Poll goes out for Planning & Resources Article X: 25 in favor. No objections
• Student Body VP can be ex-officio member of SenEx: 24 in favor.

Motion to approve KBOR Calendar 2028 – 2031 as Casey described: Nolan Young motions to approve. Motion seconded. KBOR calendar approved by 2/3 majority. 

E-mail signature Policy: 

• Poppy would like to see how everyone is feeling.
• Had received comment via e-mail about concerns with the comments on Syllabi. There was previous discussion on this topic in SenEx, and Poppy wanted to open the floor for dialogue and discussion.
• Please also feel free to share comments, suggestions, and concerns to Poppy for next meeting with Provost. 

Meeting adjourned.