Approval of Previous Minutes —

Minutes from April 22, 2025, SenEx Meeting: Brendan Mattingly motions to approve. Marissa Marshall seconds. Minutes approved without objection. 

Staff Senate Report

• The Staff Senate Retreat was held last Wednesday, June 18th, 2025.
• We’re waiting for approval from the Provost and Chancellor on the Technology Committee.
• The D&I Committee is changing their name to “CARE” which stands for Community, Action, Respect, and Engagement. The charges for the committee will be updated as well.
• Staff Senate meetings will resume in August.
• Marissa is reviewing the Staff Senate Code for clarity and looking for opportunities for structural and procedural improvement, and roles and responsibilities. 

Faculty Senate Report

• The Faculty Senate is working on forming its committees and filling open positions.
• Also forming an agenda of guest speakers. A couple of offices have reached out and hope to bring them in to present. 

University Senate Report

• University Senate hasn’t met yet for the new academic year.
• We’ll discuss the Environmental Committee today and develop standing charges.
• We’re working on developing an agenda for University Senate guest speakers. Please let Poppy know if there are offices asking to touch base, or an office you think would be helpful to come talk – or any suggestions. 

New Business —

Charges for the University Senate Committees: 

• Academic Computing and Electronic Communications:
  • Added charge of: “Work with IT around Title II Compliance surrounding accessible formations and electronic media.” The regulations go into effect April 2026.

  • Change “Canvas/third parties and FERPA compliance, and whether students and faculty are sufficiently informed” to a  standing charge.

     

• Academic Policies & Procedures Committee:
  • Move Program Discontinuance Review to “standing charge” .
  • Leave charges surrounding “Excused Absences Policy” and “Continue evaluating processes/procedures for Exceptions to University Wide Academic Policies.” 

  • Add specific charge regarding AI and Academic Honesty – possibly exploring peer institutions and collaborate with the Generative AI Task Force to determine future policy needs. 

     

• Athletic Committee
  • Receive new charges from the KAI staff regarding athletes’ needs.
  • Continue to monitor summer class options to ensure availability and push for additional online options.
  • Provide recommendations and, if necessary, distribute a “best practices for faculty and student athletes” when missing class for travel. Continue to monitor student athlete absences related to travel and competitions.
  • Can remove “coordinate creation  of school advisor videos to disseminate to relevant athletes via the Teamworks app” The committee decided against creating videos at this time but will continue to think about options.

  • Leave the other standing charges. 

     

• Calendar Committee
  • Continue to work on future years calendar and clarity of the Final Exam policy.

  • Utilize results from the FY 2025 Final Report.

     

• International Affairs Committee
  • Elaborate on charge regarding “partnership with KUIA and other appropriate partners.”
  • Monitor events and global/national challenges.
  • Add charge of “explore peer institutions response to current international events and national policy regarding travel bans, student visas, and international support services.”
  • Schedule a guest speaker with International Affairs or International Support Services.
  • Take out the ACE International Lab charge along with charges that are out of scope of the committee.
  • Review and make recommendations on adequate resources for International Support Services.
  • Review the International Student Fee, health insurance, and other fees that affect international students and provide insights on the FY 2026 final report.

  • Track progress on goals outlined in KUIA Jayhawk’s Rising strategic plan.

     

• Libraries Committee
  • Add “work with KU Libraries Strategic Action Team to help communicate the difficulties maintaining access to scholarship with stagnant collections budget.”

  • Leave other charges as is.

     

• Planning and Resources Committee
  • Last year the committee didn’t have a chair so they didn’t meet.

  • Poppy is on the committee and could chair if needed this year.

     

• Retirees Rights and Benefits Committee
  • No major changes to the charges.

  • A survey of retirees is still in process. One of the retirees on the committee has been working on data collection for the survey.

     

• Environmental Committee
  • This committee is new. Provost and Chancellor have given approval so it’s ready to start.
  • We don’t have specific charges yet. The students had goals and the initial plan was for Student Senate to give insights as the committee is originally student-driven.
  • “Looking at the Green New Deal” could be a starting point.
  • Other ideas include transportation, the campus Master Plan, and dining services on campus.

  • Another charge can be: “In coordination with various governance bodies, develop the scope of this committee and standing charges.”

     

SenEx moves to closed session for the appointment of chairs.

After coming out of closed session, meeting adjourned.