Approved by SenEx: September 3, 2013
Approved by University Senate: September 12, 2013

• For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx chair Nancy Kinnersley at nkinners@ku.edu.
• Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site.
• If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by 4/01/14 in order to meet timeline requirements for full review by Governance.
• Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu. Please include the names of committee members and submit the report by April 1, 2014.  If the committee still expects to conduct business after April 1, please submit a report by April 1 and later submit any addenda that may be appropriate.

Standing charges:

1. Promote all appropriate means of communication with retirees, with special emphasis on seeking information from them about their needs and concerns.
2. Consult the Department of Human Resources (HR) and the Office of the Provost on the maintenance of an up-to-date contact list for retirees. (ongoing)
3. Consult with SenEx about views and concerns related to retirees.
4. Seek feedback from retirees and University offices about the Retirees Handbook and work with staff to ensure that it remains current. (ongoing).  
5. Maintain an open line of communication with both the Endacott Society and the provost’s office whose representatives are members of the committee, with representatives of the committee offering to meet at least once each semester with the Endacott Society.

Specific charges:

1. Determine whether and how privileges that now exist for retirees (free Park & Ride, parking permits) can be extended to the spouses of deceased retirees.   While it is recognized that spouses of deceased retirees are not eligible for KU email addresses, could they be entered into the KU Alert System?  Determine the number of individuals who would be eligible for this benefit.

   Donna Hultine, Director of Parking and Transit, is receptive to the possibility of allowing the widows and widowers of retired KU personnel to purchase retiree parking permits. It needs to be determined if there is any policy or legal reason for not doing so, and whether such a change would require action by the Parking Commission.)

2. Since the information available for retirees often differs, unit-by-unit, study the possibility of setting up an official KU website for depositing "information for retirees".  Links to “The Handbook for Faculty and Other Unclassified Staff”, “Information for Retirees and Prospective Retirees”, the Endacott Society's homepage, and the Chair of the RRB Committee, as well as FAQs about retirement could be made available there.  
3. While the RRB Committee is already charged with keeping up-to-date a list of retirees, it may be beneficial to have the list prepared by HR for the Alumni Association sent automatically also to the Endacott Society; at present, the presidents of the Endacott Society have to request that list annually.   
4. Consider whether to continue to work directly with HR and the Office of the Provost to expand the HR “Exit Survey” to include questions specifically related to retirees’ concerns and to determine whether there is a mechanism to encourage broader use of the survey by those who are retiring.