Libraries FY2016

Committee Details:

Committee: Libraries Committee
Committee Category: Standing Committees of the University Senate
Fiscal Year: 2016

Committee Description

Libraries: This committee works with KU libraries to develop long-range planning for and monitor the allocation of library resources, to promote communication with the library by students, faculty, and staff, to expand access to materials.

The University Committee on Libraries shall be composed of thirteen faculty members serving staggered three-year terms, including one representative each from the schools of Architecture and Urban Design, Business, Education, Engineering, Journalism and Mass Communications, Music, Pharmacy, and Social Welfare, and five representatives from the College (representing Natural and Mathematical Sciences, Social and Behavioral Sciences, and Humanities, School of the Arts, and International Studies). In addition, there shall be four student members serving one-year terms and two staff members appointed by the Provost and serving staggered three-year terms. At least one student member shall be a graduate student. The Committee shall also include the following non-voting, ex officio members: The Dean of the Libraries, the Law Librarian, and one each from the following library staff types, elected by their respective library governance body: university support staff, unclassified professional staff, and faculty.


Chair: Michael Shaw, Classics, College, Humanities (2018)

Faculty: Chad Kraus, Architecture (2017)

Faculty: Jin Seok Pyone, Business (2017)

Faculty: Robert Harrington, Education (2018)

Faculty: Craig McLaughlin, Aerospace Engineering (2016)

Faculty: Tien-Tsung Lee, Journalism (2018)

Faculty: Colin Roust, Music (2017)

Faculty: Robert Hanzlik, Pharmacy (2016)

Faculty: Becci Akin, Social Welfare (2016) 

Faculty: Douglas Walker, Geology. College, Natural Sciences & Mathematics (2016)

Faculty: Sandra Olsen, Museum Studies, College, International Affairs (2018)

Faculty: Catherine Preston, Film & Media Studies   College, School of the Arts (2018)

Faculty: Carol Woods, Psychology, College, Social and Behavioral Sciences (2017)

Staff: Heather Abernathy, Chemical and Petroleum Engineering (2017)

Staff: Mary Ann Baker, Libraries (2016)

Student & Vice Chair: Sydney Studer,

Student: Howard Trey Wolf,

Student: Annelise Chaparro,

Student, Graduate: Jamie Rees,

4 ex-officio members:

Kent Miller or Mary Roach – Interim Dean of Libraries

Pam Crawford, Law Librarian, Law Library

Mary Ann Baker, Univ. Support Staff library staff

Jocelyn Wehr, Unclassified Library Staff

Sherry Williams, Library Faculty


Approved by SenEx: May 27, 2015
Approved by University Senate: September 10, 2015

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Michael Williams
  • Minutes of each meeting should be e-mailed to the Governance Office ( as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 29, 2016 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at, and submit the final report by April 15, 2016.

Standing Charges:

  1. Monitor the Libraries’ long-range planning and allocation of resources—staff, physical space, equipment, collections, digitally-based information, etc.—in light of the needs of different academic disciplines and the flat budget situation. Assess the adequacy of these plans and resource allocations to support teaching (including both undergraduate and graduate) and research. Report issues and recommendations for action to SenEx. (ongoing)
  2. Monitor the effectiveness of communication between the Libraries and students, faculty, and staff, about topics including but not limited to library-based instruction in classes and academic programs in support of university-wide learner outcomes. Report issues and recommendations for action to SenEx. (ongoing)
  3. Obtain a report from the Open Access advisory board concerning activities, and long-range planning for Open Access at KU.
  4. Seek information from the KU faculty, staff, and students about their concerns. Report issues and recommendations for action to SenEx. (ongoing)
  5. Convene an open meeting with Libraries faculty and staff in the fall semester. Report issues and recommendations for action to SenEx by 12/1/15.
  6. FY2017 Committee.  According to the Open Access Policy for University of Kansas Scholars, that policy should be reviewed every three years.  The policy was last revised and updated in FY2014. 

    In addition to a general report on the level of acceptance of this policy and issues encountered in getting it established, the review should address the following:

    1. How well it has been accepted by publishers, which publishers do not support the policy, and whether this has contributed to researchers being unable to put their work in the repository;
    2. The percentage of the faculty who are participating;
    3. Whether there are particular disciplines or research areas that are “underrepresented” in the repository.
  7. FY2017 Committee.  In accordance with the recommendation of the Libraries Committee 2015 final report, continue to monitor the effects of the recent library reorganization.  Identify major changes in the services to all campuses the university community and report these changes to SenEx. 

Specific Charges:

  1. Continue to monitor the effects of the “Changing for Excellence” centralization of all University IT resources and services. Review in detail both the support and resources that are provided to the Libraries, and the support and resources that the Libraries need to operate effectively and optimally.

Final Reports and Outcomes

FY2016 Libraries Final Report (PDF)

Libraries FY2016