Approved by SenEx: May 27, 2014
Approved by University Senate: September 11, 2014

• For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Jonathan Mayhew at jmayhew@ku.edu
• Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site.
• If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by 3/25/15 in order to meet timeline requirements for full review by Governance.
• Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu. Please include the names of committee members and submit the report by April 1, 2015. If the committee still expects to conduct business after April 1, please submit a report by April 1 and later submit any addenda that may be appropriate.

Standing charges:

1. Monitor the Libraries’ long-range planning and allocation of resources—staff, physical space, equipment, collections, digitally-based information, etc.—in light of the needs of different academic disciplines and the flat budget situation. Assess the adequacy of these plans and resource allocations to support teaching (including both undergraduate and graduate) and research. Report issues and recommendations for action to SenEx. (ongoing)
2. Monitor the effectiveness of communication between the Libraries and students, faculty, and staff, about topics including but not limited to library-based instruction in classes and academic programs in support of university-wide learner outcomes. Report issues and recommendations for action to SenEx. (ongoing)
3. Obtain a report from the Open Access advisory board concerning activities, and long-range planning for Open Access at KU.
4. Seek information from the KU faculty, staff, and students about their concerns. Report issues and recommendations for action to SenEx. (ongoing)
5. Convene an open meeting with Libraries faculty and staff in the fall semester. Report issues and recommendations for action to SenEx by 12/1/14.
    
6. FY2017 Committee.  According to the Open Access Policy for University of Kansas Scholars, that policy should be reviewed every three years.  The policy was last revised and updated in FY2014. In addition to a general report on the level of acceptance of this policy and issues encountered in getting it established, the review should address the following:
   1. How well it has been accepted by publishers, which publishers do not support the policy, and whether this has contributed to researchers being unable to put their work in the repository;
   2. The percentage of the faculty who are participating;
   3. Whether there are particular disciplines or research areas that are “underrepresented” in the repository.

Specific Charges:

1. Continue to monitor the effects of the recent library reorganization.  Identify major changes in the services to all campuses of the university community and report these changes to SenEx.
2. Monitor the effects of the “Changing for Excellence” centralization of all University IT resources and services.  Review in detail both the support and resources that are provided to the Libraries, and the support and resources that the Libraries need to operate effectively and optimally.