FacEx Minutes March 8, 2022


Faculty Senate Executive Committee – FacEx March 8, 2022  

 

Attendance:
Nate Brunsell, Corey Maley, Patricia Gaston, Nick Syrett, Kyle Velte, Remy Lequesne

 

Also Present:

Jennifer Ng, Tessa Maclean, Kathy Reed

 

Approval of February 22, 2022, Minutes

Syrett made a motion to approve, seconded by Brunsell

Approved unanimously

 

University Senate President Report: Hossein Saiedian

No report.

 

Faculty Senate President Report: Rémy Lequesne (see below)

Reminder, everyone should review the Faculty Retention Report.   
There was a discussion regarding the Faculty Retention Report, with some issues being discussed:

  • Tenure Track Faculty number has gone down over the last several years.
  • More white faculty leave for retirement than non-white faculty.

 

 

Ng added that the university needed a shared definition of Diversity and Equity across campus.   

 

 

University Senate Code Article II, Section 1: Faculty Senate Membership (see the end of minutes)

Revised draft, discussion, added "but not limited to"

Syrett made a motion to send to Faculty Senate for discussion on March 24, 2022, seconded by Gaston.

Approved unanimously

 

 

USRR amendment addressing excused absences (see the end of minutes)

Review of the proposed amendment. 

 

Members discussed the need for FRPR to review. They may determine they do not have time this year, which it would then be made a charge for the committee next year. 

Brunsell made a motion to forward to FRPR. If they don't have time to review this year, this should be a charge for the committee next year, seconded by Syrett.  

Approved unanimously

 

Resolution in solidarity with staff – (see the end of minutes)

There was a discussion regarding the purpose of the resolution. The body would like to see it sent to Jessica and Tim,

 

 

Old Business –
Faculty Senate DEIB Committee – Kokobobo will ask next year's FacEx to create an ad-hoc committee to review the Faculty Senate Diversity, Equity, Inclusion Committee description, and charges.

 

Procedures for Policy Development – Lequesne

Lequesne met with John Curran and Chris Brown. They will be meeting again in a few weeks after John Curran has had the opportunity to review the request.   

 

 

General Education policy – Syrett no update

 

FRPR resolution on freedom of expression – Lequesne

Meeting w/chair Friday,

 

FRB Procedures – (No update)  

 

Data Analytics Task Group – (No update)

 

New Business

There was an alert sent out regarding the testing of sirens on campus. The alert was sent out about one or two minutes before the sirens went off—this created confusion for students, faculty, and staff. 

Lequesne will talk to Andrew foster.

 

Adjourned

 

 

 

 

Faculty Senate President’s Report to the Faculty Senate 2022.02.17

 

The following is a partial list of ongoing issues, with brief status updates on each

  1. Program discontinuance:

    1. On 2022.02.04, the Provost sent recommendations to the Chancellor to discontinue every program that the University Senate voted to continue, except for Visual Arts Education programs. The VAE program recommendations are on hold pending discussions with the Visual Arts chair.
  2. Jayhawks Global
    1. Provost announced a new online learning initiative on 2022.02.04 branded as Jayhawk Global, which will be led by new VP Carney.
    2. Governance leaders have not been involved with or informed of this effort. We are working to learn more.
  3. Financial Situation
    1. CFO has been invited to SenEx this spring to update governance leaders.
  4. Policies and Procedures
    1. Policies/Procedures Previously Approved by Faculty Senate

      1. Academic workload policy:

        1. Policy has been sent to the Chancellor for approval.
      2. FSRR 7.5 – Hearings on Dismissal of Tenured Faculty:
        1. Amendment was approved by the Chancellor on 2022.02.10.
    2. Faculty Senate Policies/Procedures
      1. FRB Procedures for Dismissal of Tenured faculty:

        1. No update.
      2. FSRR 2.5 – KBOR redefinition of a baccalaureate degree (so-called “credit cap”)
        1. AP&P is reviewing proposed changes to FSRR 2.5 prompted by KBOR’s redefinition of a Baccalaureate degree.
    3. University Senate Policies/Procedures
      1. USRR 2.1.1 – Excused absence policy:

        1. No update.
      2. USRR 2.3.3 – Medical or compassionate retroactive withdrawals:
        1. Revisions passed SenEx on 2021.12.07. It will be on an upcoming University Senate agenda.
      3. USRR Article VIII – Program discontinuance
        1. No update.
      4. USRR XX – Accommodations for students victimized by sexual assault
        1. A. Kokobobo is working with a group to draft rules that would articulate that faculty are to provide reasonable accommodations for students victimized by sexual assault.
    4. Other/Misc.
      1. Policy Development

        1. Governance leaders have proposed changes to the procedures (https://policy.ku.edu/policy-development-process) that would give the Governance Office authority to determine whether University Governance must review a draft policy. Currently the authority to determine whether.
  5. KBOR
    1. governance must review a draft lies with the Policy Office (see step 1d of procedures).

      1. Discussions are ongoing.

 

  1. AP Cut-scores review

    1. By rule, the Council of Faculty Senate Presidents is to engage with chairs every five years to review the minimum AP score accepted for each topic area. The review is required this spring.
    2. After hearing from the chairs of departments that offer courses associated with AP credits, I will report to KBOR that KU is satisfied with the current scores except for the English Department, which is asking to set the minimum AP score for English/Written Communication at a 4 (it is currently 3).
      1. KBOR General education policy

        1. No update.
      2. KBOR-mandated program review
        1. KBOR’s Board Academic Affairs Standing Committee met on 2022.02.01 to hear a proposal from rpk. If contracted, it appears rpk would lead a KBOR system-wide effort to assess and optimize program offerings to reduce redundancies and better meet market demand.
        2. The Council of Faculty Senate Presidents discussed the potential contract with rpk on 2022.01.19. We raised concerns about data validation and emphasized the need to contextualize the data before making inferences about program value, quality, or performance.
  2. Data analytics on campus
    1. It is my position that the Provost’s Office needs to be more open and inclusive of faculty input regarding how quantitative data and metrics are used to inform decision making on campus. I proposed creating a Task Force to discuss this during the spring term, but discussions with the Provost’s Office are ongoing.
  3. CLAS Dean Search
    1. Search committee was named and their work is underway. I understand the aim is to have a dean appointed at the start of 2023.
  4. DEIB VP Search
    1. No update.
  5. COVID
    1. No update.
  6. Email communications from governance leaders
    1. No update.

 

 

 

University Senate Code Article II, Section 1: Faculty Senate Membership

Approved: FacEx, February 8, 2022
Sent to all Faculty, February 10, 2022
Revised by FacEx: February 22, 2022
 

 

Rationale:

In 2009, the Professor of the Practice job title series were approved by the Provost.  At that time FacEx noted that the Employee Class was faculty and using the same qualifiers as non-tenured faculty with full time appointment, were eligible for election to the Faculty Senate.

 In 2019, the Teaching Professor job title series were approved by the Provost.  FacEx noted that the Employee Class was faculty and, using the same qualifiers as non-tenured faculty with full time appointments, were eligible for election to the Faculty Senate

Unclassified Academic, with full time appointments, have always been eligible for election the Faculty Senate.  The Employee Class is Unclassified Academic Staff.  The only change is removing “who possess the terminal degree appropriate to their academic discipline. “

As job titles series may change, the requirement to be eligible for election the Faculty Senate has always remained the same.  You are a tenured and have the Employee Class of faculty (which included library faculty who have tenure.)  If you do not have tenure but have the Employee Class of faculty or unclassified academic staff member, you must be full time.   

.  

Proposed Revision (2022.02.16)

University Senate Code

Article II. Faculty Senate: Structure and Functions

Section 1. Membership

The following persons are eligible for election to the Faculty Senate:

1) individuals with an employee classification of faculty, including the library faculty, who possess tenure;

2) individuals with an employee classification of faculty or unclassified academic staff with full‑time appointments.

1) those members of the teaching faculty and of the library faculty who possess tenure;

2) those non‑tenured members of the faculty of the rank of assistant professor, associate professor, or professor; non‑tenured members of the faculty with full‑time appointment to the rank of instructor, or lecturer,; professor of the practice, associate professor of practice, assistant professor of practice, teaching professor, associate teaching professor, or assistant teaching professor; members of the library faculty of equivalent rank; unclassified academic staff who possess the terminal degree appropriate to their academic discipline.

The Faculty Senate Executive Committee (“FacEx”) is empowered to decide questions of eligibility for Faculty Senate membership, and also to grant the privilege of voting or non‑voting membership to such university personnel as may from time to time hold a position not specifically enumerated in this Section but comparable to a position so enumerated.

 

 

 

 

Proposed (sent to senate 2022.02.10)

University Senate Code

Article II. Faculty Senate: Structure and Functions

Section 1. Membership

The following persons are eligible for election to the Faculty Senate:

1) those members of the teaching faculty and of the library faculty who possess tenure;

2) those non‑tenured members of the faculty of the rank of assistant professor, associate professor, or professor; non‑tenured members of the faculty with full‑time appointment to the rank of instructor, or lecturer,; professor of the practice, associate professor of practice, assistant professor of practice, teaching professor, associate teaching professor, or assistant teaching professor; members of the library faculty of equivalent rank; unclassified academic staff who possess the terminal degree appropriate to their academic discipline.

The Faculty Senate Executive Committee (“FacEx”) is empowered to decide questions of eligibility for Faculty Senate membership, and also to grant the privilege of voting or non‑voting membership to such university personnel as may from time to time hold a position not specifically enumerated in this Section but comparable to a position so enumerated.

 

 

Existing

University Senate Code

Article II. Faculty Senate: Structure and Functions

Section 1. Membership

The following persons are eligible for election to the Faculty Senate:

1) those members of the teaching faculty and of the library faculty who possess tenure;

2) those non‑tenured members of the faculty of the rank of assistant professor, associate professor, or professor; non‑tenured members of the faculty with full‑time appointment to the rank of instructor or lecturer; members of the library faculty of equivalent rank; unclassified academic staff who possess the terminal degree appropriate to their academic discipline.

The Faculty Senate Executive Committee (“FacEx”) is empowered to decide questions of eligibility for Faculty Senate membership, and also to grant the privilege of voting or non‑voting membership to such university personnel as may from time to time hold a position not specifically enumerated in this Section but comparable to a position so enumerated.

 

 

 

 

USRR amendment addressing excused absences

Section 3. Final Examination Schedules

…             Sections 1.3.8, 1.3.9, 1.3.10, are being deleted here and are being added to the new Section 2. University Excused Absences, 2.2.3

1.3.8  Students with a verifiable medical crisis should be excused from being present for the final examination. It is the responsibility of the student to initiate discussion with the instructor, prior to the examination/test if possible. The instructor and student shall come to a mutually agreeable method of making up the missed examination. 

1.3.9 Students with a verifiable medical crisis of a relative or friend may be excused from being present for the final examination. It is the responsibility of the student to initiate discussion with the instructor, prior to the examination/test if possible. The instructor and student shall come to a mutually agreeable method of making up the missed examination.

1.3.10 Students currently serving as members of the Reserve or Active Components of the United States Armed Forces or the National Guard of the United States who receive temporary orders necessitating their absence from the final examination shall be excused from being present for the final examination. It is the responsibility of the student to initiate discussion with the instructor, prior to the final examination if possible.  The instructor and student shall come to a mutually agreeable method of making up the missed examination.

 

 

Section 4. Examinations, Quizzes and Tests Other Than Final Examinations

…          Sections 1.4.3, 1.4.4., 1.4.5, 1.4.6, 1.4.7, are being deleted here and are being added to the new Section 2. University Excused Absences, 2.2.3

 

1.4.3 Examinations and tests other than final examinations should not be scheduled in conflict with mandated religious observances. In order to ascertain in a given class if a scheduled examination conflicts with a mandated religious observance, at the beginning of the semester the instructor shall ask students who may be affected to identify themselves privately so that a makeup examination may be scheduled at a mutually acceptable time.

1.4.4 Students with a verifiable medical crisis should be excused from being present for scheduled examinations and tests. It is the responsibility of the student to initiate discussion with the instructor, prior to the examination/test if possible. The instructor and student shall come to a mutually agreeable method of making up the missed work.

1.4.5 Students with a verifiable medical crisis of a relative or friend may be excused from being present for scheduled examinations and tests. It is the responsibility of the student to initiate discussion with the instructor, prior to the examination/test if possible. The instructor and student shall come to a mutually agreeable method of making up the missed work.

1.4.6 Students currently serving as members of the Reserve or Active Components of the United States Armed Forces or the National Guard of the United States who receive temporary orders necessitating their absence from a scheduled examination, quiz, or  test shall be excused from being present  for the scheduled examination, quiz, or test.  It is the responsibility of the student to initiate discussion with the instructor, prior to the examination/test if possible.  The instructor and student shall come to a mutually agreeable method of making up the missed work.

1.4.7 Students with a verifiable unforeseen life event (e.g. divorce, birth or adoption of a child, death, loss of employment, and victimization) or witnessing an unforeseen life event for a relative or friend, may be excused from being present for scheduled examinations and tests. It is the responsibility of the student to initiate discussion with the instructor, prior to the examination/test if possible. The instructor and student shall come to a mutually agreeable method of making up the missed work to protect students experiencing a life-changing event. 

 

 

 

Article II. Academic Work and Its Evaluation

Section 1. Recorded Evaluation of Student Performance

2.1.2 Information about the basis for evaluating students' performance and about the requirements that students must fulfill shall be made available to students, in print or electronic format by the 10th class day of the semester or, for summer or short courses, by the 5th class day.

This requirement does not apply to discussion sections or labs for which a separate grade is not given, or to courses that meet by appointment, such as thesis, dissertations, directed studies, and directed projects. Students who are not in class when such information is provided are responsible for knowing it. Students are also responsible for subsequent announcements about course content and grading policies. This information should not be considered a contract; the information may be revised as the course progresses, provided students are given timely notice of such revisions. 

2.1.3 The faculty of the College or a school may prescribe conditions under which individual students may be exempted from final examinations, provided that such exemption is based on grades received prior to the time of the final examination. (note: is this the same as 1.3.3 see below:
 

1.3.3 The instructor of a course shall decide whether a final examination is necessary unless the department in which a course is given (or the College or school, for courses, which are not listed in a department) makes that decision. Decisions by the department, the College, or school would normally relate to multisections or service courses. As early as possible in the course, the instructor shall inform the students of the function of the examination in determining the course grade.)  (Leave in 1.3.3)

 

2.1.4 In cases where part of a class grade is based on attendance, a student shall not be penalized for absence from regularly scheduled class activities which conflict with mandated religious observances. In cases of conflicts between regularly scheduled class activities and mandated religious observances, the student is responsible for initiating discussion with the instructor to reach a mutually acceptable solution.

This is moving from 2.1.4 to 2.2.3 new Section 2, University Excused Absences.

 

(New Section 2.) Section 2. University Excused Absences

2.2.1 A University excused absence is an absence for which a student cannot be penalized and shall receive an accommodation for completing the missed work.  Excused absences apply to all course requirements, including any final examinations, quizzes, in class work, and tests.  In cases where part of a class grade is based on attendance, a student shall not be penalized for missing class due to an excuse absence.  

2.2.2. The responsibility for class attendance rests with individual students. Students are expected to attend classes regularly and meet all requirements set by the instructor.   Students are responsible for planning their schedules to avoid excessive conflicts with course requirements. Attendance policies may vary for individual instructors and shall be included in the course syllabus. 

 

2.2.3 Legitimate reasons for an excused absence include,

  • religious observance
  • military service
  • illness or injury
  • verifiable medical crisis of a relative or friend,
  • unforeseen life event (e.g., divorce, birth or adoption of a child, death, loss of employment, and victimization[RK1] )  or Compelling circumstances beyond the student's control (e.g., divorce, birth or adoption of a child, victimization.)
  • academic field trips
  • participation in university activities at the request of university authorities, an approved concert or athletic event
  • jury duty or officially mandated court appearances[LRD2] 

 

2.2.4 Students are responsible for informing their instructors including providing verifiable documentation with as much advance notice as possible prior to absence or if not possible prior to, as soon as possible after the absence. In the case where a student does not want to disclose specific details to an instructor, the student may utilize the Student Affairs Office to assist in the verification of an excused absence (eg. absences due to medical reasons, unforeseen life events, or mandated court appearances).  In these cases, the Student Affairs Office will provide documentation to instructor verifying the excused absence without providing specific details of the reason.

 

 

2.2.5 For a verified excused absence, the instructor will provide the student with appropriate assistance and counsel about completing missed assignments and class material.  The instructor is not required to waive essential or fundamental academic requirements to accommodate a student’s absence, but shall provide accommodations for completing the missed work.  A makeup assessment must be timely, at a time and place agreed upon by the instructor and student, cover the same material, and be at the same level of difficulty as the original assessment. The makeup assessment must not interfere with the student's regularly scheduled classes and should, within reason, neither advantage nor disadvantage either the student or the rest of the class.  If makeup work is not feasible, an alternate accommodation for excused absences will be provided.[WSM3] 

 

 

 

 and a student is responsible for fulfilling all course requirements mutually agreed upon. Including completing any makeup work resulting from their absence. If makeup work is not feasible, the instructor will provide an alternate accommodation for excused absences. Alternate accommodations will be mutually acceptable by both the student and the instructor of the course.  

 

2.2.6  Students who feel that they have unfairly been denied either excused absence or appropriate accommodation for an excused absence should first seek to resolve the disagreement with the course instructor. If the student and instructor are unable to find a mutually agreeable resolution, the student may contact the Chair of the Department, or Dean if there is not a Chair.  A final gradeappeal may be made to University Senate Judicial Board.

 

 

 

Resolution on Staff Workload

The University of Kansas only works when faculty and staff do. Staff regularly report to governance leaders that they feel underappreciated and overworked. This low morale leads to burnout and turnover that puts even greater demands on those who stay.

 

The Faculty Senate is concerned that in many offices across campus, hiring has long failed to keep pace with staff retirements and departures. As a result, gaps are being filled in by current staff, who take on significant additional workloads without additional compensation. To make matters worse, staff salaries have not kept pace with inflation, causing salary compression and inversions. 

 

These are long standing problems with no easy solution. But, they affect us all and must be addressed. The Faculty Senate expresses its solidarity with staff as they grapple with problems or workload and compensation. We are grateful to our staff colleagues across campus for taking on additional responsibilities and for their dedication to KU. We also call on campus leaders to support our staff by:

  1. Hiring staff to match workload demands, and
  2. Undertaking a campus-wide market survey to ensure KU offers competitive wages. 

 

 [RK1]Sexual assault?

 

 [LRD2]Sexual assault, domestic violence

 

Job?

 [WSM3]This is directly from Maryland and I like the language.  We can look at changing it so it is not plagiarized but I wanted to capture the thoughts.