Calendar Committee FY2014

Committee Details:

Committee: Calendar Committee
Committee Category: Standing Committees of the University Senate
Fiscal Year: FY2014
Fiscal Year: 2014


  • Chair: Dennis Grauer, Pharmacy Practice, (2014)
  • Jide Wintoki, Business, (2015)
  • Edward Peltier, CEAE, (2016)
  • Sanjay Mishra, Business, (2016)
  • Brian McDow, Associate Registrar
  • Marquise Paige, Student, Vice Chair
  • Jessie Pringle, Student,
  • Katie Hoefer, Student,
  • Qi Chen, Student,
  • Robin Merritt, Undergraduate Advising Ctr., Unclassified Staff (2015)
  • Kay Coblentz, Student Housing, University Support Staff (2014)
  • Ex-officio (not voting): KUMC Observer: Chris Meiers, Associate Vice Chancellor, Student Services/Registrar
  • Ex-officio (not voting): Kay Coblentz, Student Housing, University Support Staff (2014)
  • Ex-officio (not voting): Charles Olcese, Associate Vice-Provost for International Programs


Standing Charges

  1. Monitor compliance with University Senate Rules and Regulations 1.3.2 concerning final examinations, including: (a) ensuring that adequate arrangements are made each semester to inform students and faculty through the Schedule of Classes about the regulations governing final examinations, and the appropriate procedures to be followed if questions arise about the application of the regulations; (b) informing the teaching faculty and GTAs, via an e-mail from the chair, one week before the beginning of each semester (in August and January) of these regulations and their rationale; and (c) considering requests for exceptions, as provided in the regulations. Report actions taken on these matters to SenEx. (ongoing)
  2. Monitor compliance with University Senate Rules and Regulations 1.4.2 concerning the scheduling of examinations outside of regular class hours. Following the committee’s established procedures, approve or disapprove applications for tests other than final examinations to be held at times other than regular class hours. Report actions taken on these matters to SenEx.
  3. Update the five-year calendar through summer 2019 and report to SenEx by 11/1/13.

Specific Charges

  1. Develop a policy for scheduling final examinations in dual-campus courses, seeking input from the Edwards Campus.  Consider whether the policy should blanket all classes, or differ by day/evening courses, in person or tele-courses and whether the comparative size of the enrollment (from Edwards or Lawrence) should play a role in determining the exam schedule.  Using data on the number of courses that are dual-campus, consider the viability and impact of each of the four options identified last year plus any other options identified by the committee.

    1. Allowing the professors involved to work out the schedule details (this is the current policy).
    2. Allowing the University to develop/set policy, incorporating the opinions of those more directly involved and thus more knowledgeable of the situations.
    3. Allowing each campus to set its own distinct policy for final exams, thus eliminating the necessity of theses exams occurring at the same time.
    4. Declaring that one or the other of the campuses involved simply must adhere to one or the other of the campus’ current final exam schedule.

Final Reports and Outcomes

Calendar Final Report FY2014 (pdf)

Calendar Committee FY2014