Academic Policies and Procedures FY2016

Committee Details:

Committee: Academic Policy and Procedures
Committee Category: Standing Committees of the University Senate
Fiscal Year: FY2016
Fiscal Year: 2016


  • Chair: Dean Stetler, Molecular Biosciences (2017)
  • Faculty: Mike Williams, Journalism, Faculty (2016)
  • Faculty: Lea Currie, Libraries, Faculty (2018)
  • Faculty Mohamed El-Hodiri, Economics, (2018)
  • Faculty: Andrea Herstowski, Design (2017)
  • Faculty: Karen Moeller, Pharmacy, (2017)
  • Faculty: Carl Luchies, Mechanical Engineering Faculty, (2016)
  • Staff: Morgan Swartzlander, College Office of Graduate Affairs, Staff (2017)
  • Staff: Melodie Ash, University Registrar Office, Staff, (2016)
  • Staff: Michael Wade Smith, Business (2018)
  • Student & Vice Chair: Tomas Green,
  • Graduate Student: Brent Lee,
  • Student: Adam moon,
  • Jason O’Connor, Business, Undergraduate Advising Executive Committee (Ex-officio, non-voting)
  • University Registrar representative, Brian McDow (Ex-officio, non-voting


Standing Charges

  1. Be prepared to respond to SenEx requests for reviews of academic policy issues. (ongoing)
  2. Monitor proposals for academic program restructuring and discontinuance, hold hearings, and follow other procedures in accordance with Article VIII of the University Senate Rules and Regulations. Report issues or recommendations for action to SenEx. (ongoing)
  3. Consider input from Student Senate on desired changes to academic policies. (ongoing)
  4. FY2016 Committee - Review the University of Kansas’ Financial Exigency policy found in USRR, Art VII.  (See Governance Office for information.)  It was last reviewed by AP&P in FY11 and they did not suggest any changes at that time.  USRR 7.5.1 states that “Every five years after the official acceptance of this document by the Chancellor, it shall be reviewed by the University administration and by AP&P. Either group may then suggest revisions to the document.”   Any changes to the policy would ultimately go to the University Senate for a vote. 

Specific Charges

  1. Evaluate the grade replacement policy USRR 2.2.8.  Review and amend as necessary.  Report to the University Senate by November 1, 2015.
  2. Consider the request from the office of the Registrar to add grades SP (Satisfactory Progress), LP (Limited Progress) and NP (No Progress) for thesis and dissertation hours for graduate students and to make a recommendation to SenEx by December 1, 2015. (see attached)
  3. Working with the IT Security Officer, AP&P should establish protocols to assure maintenance of individual privacy in any changes to technology implementation.

Final Reports and Outcomes

AP&P Final Report FY2016 (pdf)

Academic Policies and Procedures FY2016