Members—

Charges—

Standing Charges

1. Monitor current and proposed policy concerning security of information, intellectual property rights and responsibilities, and other matters relating to information technology. Identify issues for which policy should be developed or revised. Report issues and any recommendations for action to SenEx. (ongoing)

Specific Charges

1. Continue to investigate the fiber cut that took down KU communication and computation.  Determine how and why the cut occurred after a similar one 3 years ago, as well as ascertaining the total current and projected costs of remediation.  Develop overall plans and methods for building redundant connections and systems into the KU IT infrastructure to prevent another total outage from occurring. Determine the approximate cost of these safeguards.  Report to SenEx by December 1, 2016.
2. Continue to monitor IT efforts to determine varying needs of multiple user communities on campus, and recommend possible improvements.
3. Investigate best practices in training and providing the proper tools across campus to increase use of software.
4. Continue monitoring collaboration tool rollout--Office 365, Skype for Business including Voice- Over IP (Skype for Business phone service), etc.--and obtain or produce a cost-benefit analysis of each. Work with KU IT on ways to integrate third-party software (e.g., Dropbox, Google Docs) into its collaboration tool portfolio.