Unfinished Business —

• At the Sept. 20 meeting, Nisha raised two issues:

  • Nisha noted the importance of messaging from the Office of Faculty Affairs regarding limit of SPPT’s current purview to tenure-track positions, not newer professor positions (professors of practice, etc).

  • The need for clarity on whether department and school review standards, where they coexist but differ, should be sent to the SPPT committee for simultaneous review (example of her home unit, Architecture, in need of SPPT review for both levels). 

  • We did not revisit these issues in the Oct. 7 meeting – need to carry forward.

New Business —

Meeting Agenda

1. Review/approve minutes from 9/20 meeting for submission to Governance

2. Assess scale and process for review needed based on SPPT status audit and any new submissions we may receive

3. Address questions regarding FY25 Specific Charges to FacEx member (if assigned in time) or to be sent to Governance for clarification

4. Address revisions/corrections for checklist sent to units raised by Nisha in the 9/20 meeting

Discussion:

• Approve the minutes for 9/20; Ari seconds

• Assessing scale and process for review based on the SPPT Audit

• These three are on the docket:

            Libraries- checklist does *not* apply to what they sent; Uma needs to examine and 

get back to them (Josh Bolick)

   Social Welfare policy

                FFIT (sent by Nick Syrett)

                ELPS (not new; should be quick review) – they have made the changes based on our 

feedback; back on Teams

• Meagan: might need to follow up with some departments about whether they need to submit their SPPT procedures to us

• Uma: Up to 15 departments *may* submit materials to us; first we need to address the ones that have just been sent in before we find out what our workload for this AY will be

• Uma: we will start the review when we have the checklist from the respective units (all present agree to this process)

• Meagan: lots of uncertainty regarding whether things have gone through SPPT

• Uma: we are supposed to develop a plan to become a more active committee; come up with a set of procedures (i.e., best practice guidelines) for maintaining standards and procedures for SPPT

  • Meagan: there needs to be more transparency and lines of communication regarding which departments need to make changes to their SPPT and what process they have to go through to get these changes approved 

• Uma: I will write an email to Russ with some questions for clarification about what our charges are for this year (i.e., what falls within this committee’s purview)

• Suzanne: Or someone can come to a FacEx meeting and ask questions about our charges; there’s one tomorrow

• Uma: Can’t come to the meeting tomorrow but will contact Russ and ask him to get clarity on our behalf or will attend the next FacEx meeting

• Uma: I’ve sent the checklist to Nick and will do the same for Social Welfare

• Uma: Two weeks from now we’ll meet and then potentially schedule the next meeting further out, with some tasks to be completed via email in between 

• Suzanne will send a poll out for next meeting, before the end of October

The committee agreed to the following tasks between now and the next meeting: 

(1) Uma to seek clarity on new charge questions from Russ (who had to leave meeting early) and/or attend FacEx Meeting, if possible, to bring back to Committee as a whole

(2) Committee will turn around final review for ELPS via email

(3) Uma will seek clarity from OFA on their plans for outreach to units they identified for SPPT review

(4) Suzanne will send out scheduling poll for meeting in two-three weeks.

(5) Uma will send out an agenda and summary of committee pre-meeting tasks/preparation for next meeting once date is set. 

Meeting adjourned.