Standards and Procedures on Promotion and Tenure Meeting Minutes
Meeting Details:
Fiscal Year: FY2025
Date:
Time: 3:00 pm
Location: Zoom
Minutes Recorded By: Brittany Melton and Uma Outka
Minutes Approved On:
Attendance—
Attending Members
- Uma Outka
- Ari Linden
- Brittany Melton
- Nisha Fernando
Member not present - on sabbatical: Teri Finneman
Other Attendees
- Suzanne Scales
- Meagan Patterson (in place of Amy Mendenhall)
New Business —
Meeting Agenda
- Review/approve minutes from 10/7 meeting for submission to Governance
- Discussion of status of submissions for review
- Update on FacEx feedback on questions regarding FY25 Specific Charges and discussion of our committee plan forward for implementation
Discussion:
Minutes approved
Regarding Submissions for Review:
- Confirmation of Committee approval of ELPS revisions
- Updates from Libraries is outside of SPPT purview – no review needed
- Checklists haven’t been received from Social Welfare or FFIT
- Submission from Molecular Bioscience (submitted after previous work was completed) and they have been contacted for any other updates; will be expedited if needed
- Yolanda in Faculty Affairs is doing outreach to units that might need review based on Meagan’s spreadsheet; spreadsheet will be posted on Teams for easier referencing
Regarding New Charges/Feedback from FacEx:
- Uma reported on attending the 10/8 FacEx meeting for clarity on charges and shared concerns raised by the committee about interpreting the charges – FacEx expressed openness about implementation, no clear vision for how to approach
- FacEx agreed SPPT role is not telling units what to do, so language in the charge suggesting this should not be read with that meaning
- FacEx does want information gathering and ability to share information if asked; asks SPPT to be proactive and advisory for units seeking guidance
- For charge 2aii, FacEx is seeking feedback on process issues, not candidates
- FacEx would like SPPT to have a system for information to serve as a resource
- Nisha suggested reviewing previously submitted P&T guidelines for trends on issues and identify guidelines following FSRR best to be examples (as courtesy, inform units their P&T guidelines are being used as examples)
- FacEx does want SPPT to do outreach to P&T and FRB chairs for information
- Goal of charges 2a i-iii is to identify problems in P&T process that wouldn’t show up in the P&T guidelines or other documents
- Discussion of whether a survey/e-mail template could be used to send to P&T and FRB chairs to collect information on problems they have noticed with P&T without violating confidentiality
- For 2aiii FacEx wants comments from groups like HLC related to P&T problems; but was stated SPPT has no way to know schools (like Law) are going through accreditation or that they received comments about their P&T process
- SPPT needs to identify ways to collect information that are low effort and present to FacEx to determine if method meets FacEx expectations
- It is unclear why P&T chairs above the department should be contacted rather than department level
- Information gathering could be a spring effort for committee however some indicated spring is too busy and as much work should be done in the fall as possible
- SPPT can review documents as they come in and wait until there is a need to schedule another meeting
The committee agreed to the following tasks between now and the next meeting:
(1) Uma to notify ELPS revisions are approved
(2) No additional reviews at this time but one more meeting to be scheduled for semester – any reviews needed in interim will be circulated
(3) Uma will send out an agenda and summary of committee pre-meeting tasks/preparation for next meeting once date is set.
Meeting adjourned.