Standards and Procedures on Promotion and Tenure Meeting Minutes


Meeting Details:

Fiscal Year: FY2025
Date:
Time: 3:00 pm
Location: Zoom
Minutes Recorded By: Brittany Melton and Uma Outka
Minutes Approved On:

Attendance

Attending Members

  • Uma Outka
  • Ari Linden
  • Brittany Melton
  • Nisha Fernando 

Member not present - on sabbatical: Teri Finneman

Other Attendees

  • Suzanne Scales
  • Meagan Patterson (in place of Amy Mendenhall)

New Business

Meeting Agenda

  1. Review/approve minutes from 10/7 meeting for submission to Governance
  2. Discussion of status of submissions for review
  3. Update on FacEx feedback on questions regarding FY25 Specific Charges and discussion of our committee plan forward for implementation

Discussion:

Minutes approved

Regarding Submissions for Review:

  • Confirmation of Committee approval of ELPS revisions 
  • Updates from Libraries is outside of SPPT purview – no review needed
  • Checklists haven’t been received from Social Welfare or FFIT
  • Submission from Molecular Bioscience (submitted after previous work was completed) and they have been contacted for any other updates; will be expedited if needed
  • Yolanda in Faculty Affairs is doing outreach to units that might need review based on Meagan’s spreadsheet; spreadsheet will be posted on Teams for easier referencing

Regarding New Charges/Feedback from FacEx:

  • Uma reported on attending the 10/8 FacEx meeting for clarity on charges and shared concerns raised by the committee about interpreting the charges – FacEx expressed openness about implementation, no clear vision for how to approach
  • FacEx agreed SPPT role is not telling units what to do, so language in the charge suggesting this should not be read with that meaning
  • FacEx does want information gathering and ability to share information if asked; asks SPPT to be proactive and advisory for units seeking guidance
  • For charge 2aii, FacEx is seeking feedback on process issues, not candidates
  • FacEx would like SPPT to have a system for information to serve as a resource
  • Nisha suggested reviewing previously submitted P&T guidelines for trends on issues and identify guidelines following FSRR best to be examples (as courtesy, inform units their P&T guidelines are being used as examples)
  • FacEx does want SPPT to do outreach to P&T and FRB chairs for information
  • Goal of charges 2a i-iii is to identify problems in P&T process that wouldn’t show up in the P&T guidelines or other documents
  • Discussion of whether a survey/e-mail template could be used to send to P&T and FRB chairs to collect information on problems they have noticed with P&T without violating confidentiality
  • For 2aiii FacEx wants comments from groups like HLC related to P&T problems; but was stated SPPT has no way to know schools (like Law) are going through accreditation or that they received comments about their P&T process
  • SPPT needs to identify ways to collect information that are low effort and present to FacEx to determine if method meets FacEx expectations
  • It is unclear why P&T chairs above the department should be contacted rather than department level
  • Information gathering could be a spring effort for committee however some indicated spring is too busy and as much work should be done in the fall as possible
  • SPPT can review documents as they come in and wait until there is a need to schedule another meeting

The committee agreed to the following tasks between now and the next meeting: 

(1) Uma to notify ELPS revisions are approved 

(2) No additional reviews at this time but one more meeting to be scheduled for semester – any reviews needed in interim will be circulated 

(3) Uma will send out an agenda and summary of committee pre-meeting tasks/preparation for next meeting once date is set. 

 

Meeting adjourned.


SPPT Oct 25, 2024