New Business —

Meeting Agenda 

1. Review minutes from our 12/16 meeting 
2. Status of Outstanding Submissions

Plan for Special Charges

Discussion:

1. Minutes approved

2. Status of Outstanding Submissions

• Confirm reply on Kansas Biological Survey – all committee members agree on consistency of all but one checklist item, which KBS identified as being handled differently; we agree the spirit of the rule is sufficiently addressed, so approve with that notation. 

• Update on status of other requests:

• Other active submissions for full review - waiting for checklist return

• Art History submission is recent follow-up to prior SPPT review (according to OFA audit spreadsheet) – request is for one minor change

  • This presents issue raised in last meeting of establishing a common-sense procedure for abbreviated review when a minor revision is close in time to last approval (versus full checklist review).  Committee is in agreement this is appropriate.  

3. Plan for Specific Charges

• We discussed plan submitted to by Chair to Sam Brody/FacEx. No reply or feedback was received in response so we are proceeding with the plan submitted. Focus is on Special Charge 2.
  • Special Charge 2(a): We agreed to work together as a committee on Special Charge 2(a), drafting possible questions for a survey on P&T process issues.
    • Meagan indicated OFA has a list of chairs/deans that we can send it too when completed.
    • An additional task will be gathering contacts for past chairs of the FRB.
    • Chair requests other committee members take the lead on this drafting and will set up a shared document with Suzanne’s help in Teams.
    • Teri and Ari raised issue of wanting to hear more from faculty who have gone through the P&T process more than chairs/FRB. Meagan will review COACHE survey for relevant feedback on this topic from faculty to inform whether we want to propose an expansion of this info gathering charge to include faculty who have gone through P&T in recent years.
  • Special Charge 2(b): The Chair will take the first pass at drafting overview guidance of changes and review of standards and procedures for P&T, including posting to the university policy library, etc. and seek feedback from the rest of the committee. 

The committee agreed to the following tasks: 

(1) Review of Art History standards revision via email.

(2) All committee members to contribute to work in Teams on questionnaire responsive to Special Charge 2(a).

(3) Chair to generate initial draft of guidance document for review/policy updates related to SPPT.

Meeting adjourned.