Academic Policy and Procedures Meeting Minutes

Meeting Details:

Fiscal Year: FY2023
Date:
Time: 2:00 p.m.
Location: Zoom

Attendance—

Attending Members

  • Chair: Joe Walden, Business (2023)
  • Faculty: Michael Eckersley, Design (2023)
  • Faculty: Sean Seyer, History, (2025)
  • Faculty: Weizhang Huang, Math (2024)
  • Staff: Sarah Wilson Merriman, Student Access Center (2023)
  • Staff: Kalen Stockton, Jayhawk Academic Advising (2025)
  • Student:  Sadie Williams, Student Body President
  • Student: Hollie Hall, Graduate Student Body President
  • Ex-officio, non-voting: Michael Pahr, Jayhawk Academic Advising
  • Ex-officio, non-voting: University Registrar or designee, Casey Wallace
  • Ex-officio, non-voting: Graduate Studies, Kristine Latta, Assistant Vice Provost, Graduate Studies

Other Attendees

  • Ani Kokobobo, University Senate President

Absent Members

  • Faculty: Anil Misra, Engineering

New Business —

  1. Introductions of AP&P members and Guests from the Ad-Hoc committee to review program discontinuance
  2. Overview of the Active Program Discontinuance procedures per USRR 8.2 was conducted
    1. Hearings scheduled on September 21 for inactive programs and September 28 for the active program.
    2. All hearings require a 1 week public notice.
    3. After hearings the AP&P will write and submit its recommendations to 1) the Faculty of the program, 2) the University Senate, and 3) the Provost, its own recommendation for or against the Recommendation for Discontinuance of an Active Academic Program.
    4. University Senate will then make their recommendation to the Provost by the end or the fall semester
    5. Provost will report it’s recommendations to the Chancellor, and appropriate faculty, Dean(s) and governance bodies
    6. Chancellor evaluates the recommendations and makes final decision.
  3. Procedures for hearings were discussed.  The following parts were discussed in detail. All members were in agreement with the procedures.
    1. Public notice would ask for written statements (no limits) and ask for people who would like to speak to email governance beforehand. 
    2. Time limit for speakers 5 minutes
    3. Time limits for was established for 1 hour based on following:
      1. Number of students, faculty, and staff affected. 
      2. If departments have voted on proposed changes in their recommendations for discontinuance
      3. If the area/department was being discontinued and not merge with another unit.
  4. The committee discussed and recommended discontinuance of the following inactive programs:
    1. Undergraduate Certificate for Sustainability
    2. Bachelor of Architecture
    3. MA I Molecular Biosciences
    4. Undergraduate Certificate in South Asian Culture
  5. The one specific charge for the committee for FY 2023 is to evaluate USRR 2.8.1, Academic Forgiveness Policy and to compare the KU policy to other peer institutions.
  6. The next meeting of the committee will be September 28, 2022 to conduct the hearing for discontinuance of an active program.

AP&P - Sept. 21, 2022