Approval of Previous Minutes —

No edits were suggested, and minutes were approved by all attending.

Unfinished Business —

Welcome new CISO

ACEC welcomed the new CISO, Ed Hudson. Hudson introduced himself and how his position can provide insight into the committee’s Standing Charge #1 for FY23. Hudson discussed that in 2023 he would like to receive input regarding KU Policies from ACEC in regards to which policies need to be reviewed sooner rather than later. This led the committee to discuss agenda item number three.

Discuss KU Intellectual Property Policy (see FY23 Specific Charge #3)

Dave Rahn began the discussion related to student work and Canvas pulling this content for assessment. Due to FERPA this is allowed, but Rahn is concerned that students are not fully aware this is taking place. What is ACEC’s role here? Should we be communicating potential issues with security and a third party? Zsolt Talata shared concerns regarding faculty work along the same lines.

Mary Walsh suggested that Jean Redeker, Assistant Vice Provost for Academic Affairs attend a future meeting to discuss Canvas/third parties and FERPA compliance. Walsh also mentioned that Canvas was not pulling faculty materials, but student work for KU Core Assessment.

Open Discussion

Walsh provided an update regarding Specific Charge #2 for FY23. Walsh had talked to Pam Burkhead, Director of HR/Pay Systems regarding encryption and confidential information, such as contracts sent to faculty. Burkhead stated that the COVID-19 Pandemic moved many internal documents with confidential information behind a single sign on (BrassRing). However, some documents still require a wet signature. Walsh will continue work with Burkhead. Burkhead will be invited to a future ACEC meeting to discuss processes and documentation.