New Business —

• Introduction of newest members including Gina Wyant, Charlotte Tritch, and Jacob Stutzman.
• Invitation for a voting faculty member to chair the committee. Please follow up by e-mail to Shayla if interested. 
• A Jayhawks Elevate idea has been proposed regarding a Centralized Excused Absence Form. This has been initiated by a faculty member in School of Business, and has been discussed in the Student Digital Experience Committee. 
• Casey recommended they work with Governance and AP&P and perhaps have a small working group to specifically work on this. The Jayhawks Elevate idea is shared with the committee. 
• Shayla is touching base next on the proposal and will report back to AP&P. 

• AI Policy and Guidelines – there are AI Guidelines, but they can be vague  and tend to focus more on administrative uses. There is no clear ownership of a policy that is written by a large committee.
• Currently, it is the instructor’s responsibility to state their AI policy in their syllabi.
• AI policies can vary widely from allowing AI-- to certain restrictions -- to a full ban.

• The FacEx form could be a committee charge for FY 27. Governance can work with Casey’s team on providing the information needed for the updated form and putting it in Image Now. 
• The Registrar’s Office has most of the information, but Governance needs to help with the verbiage and reviewing the policy. 

• There can be ambiguity regarding what stops with the instructor versus the chair of the department prior to coming to the school. There also are “catch all” areas for requests that don’t fall in specific categories. 
• An updated form will take some time and likely be a project over the next year – but it’s a familiar process as a mapping exercise was done about 4 years ago on this. 

• Going back to AI, the current policies are more focused on administrative work and institutionally focused, and less specific to classes and curriculum so far. 
• Students are needing guidance and training on this. This opens the door for academic misconduct with the lack of clarity. It’s been suggested about having training before enrollment. 
• However, who would train the students? 
  • There are also a lot of committees focusing on AI but not a central coordination point right now. 
• Casey presents items to the committee that are coming down the pipeline soon regarding:
• Withdrawal policy and the language to be included related to Competency Based Education (CBE) before students begin enrolling in CBE in June. 
  • The goal is to revise the policies for a smooth approval process in the fall. Revising the USRR policy is a strategic priority for the coming year. 
  • There are also plans to review the “waiting grade” part of the policy. The current policy creates complications during final grade reviews and end-of-term reporting. 

Committee plans to meet once more this spring to prepare for next semester. Please reach out to Shayla if interested in chairing next year. 

Meeting adjourned.