Calendar Committee FY2015

Calendar Committee FY2015


Calendar Committee


Standing Committees of the University Senate


Calendar: This committee is responsible for developing the university’s 5-year calendar, informing the university community about and monitoring compliance with rules concerning the scheduling of examinations and other matters, and considering or developing proposals concerning changes to the calendar.


Chair: Jide Wintoki, Business, (2015)
Edward Peltier, CEAE, (2016)
Sanjay Mishra, Business, (2016)
Albert Sheu, Mathematics (2017)
Brian McDow, Associate Registrar
Hannah Reinhart,, Student, Vice Chair
Richie Hernandez,, Student
Jessie Pringle,, Student
Marquise Paige,, Student
Robin Merritt, Undergraduate Advising Ctr., Unclassified Staff (2015)
Shima McCurdy, Parking & Transit, University Support Staff (2017)
Ex-officio (not voting): KUMC Observer: Keith Dawson, Registrar
Charles Olcese, Director ISSS


Approved by SenEx: May 27, 2014
Approved by University Senate: September 11, 2014

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Jonathan Mayhew at
  • Minutes of each meeting should be e-mailed to the Governance Office ( as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by 3/24/15 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at Please include the names of committee members and submit the report by April 1, 2015. If the committee still expects to conduct business after April 1, please submit a report by April 1 and later submit any addenda that may be appropriate.

Standing charges:

  1. Monitor compliance with University Senate Rules and Regulations 1.3.2 concerning final examinations, including: (a) ensuring that adequate arrangements are made each semester to inform students and faculty through the Schedule of Classes about the regulations governing final examinations, and the appropriate procedures to be followed if questions arise about the application of the regulations; (b) informing the teaching faculty and GTAs, via an e-mail from the chair, one week before the beginning of each semester (in August and January) of these regulations and their rationale; and (c) considering requests for exceptions, as provided in the regulations. Report actions taken on these matters to SenEx. (ongoing)
  2. Monitor compliance with University Senate Rules and Regulations 1.4.2 concerning the scheduling of examinations outside of regular class hours. Following the committee’s established procedures, approve or disapprove applications for tests other than final examinations to be held at times other than regular class hours. Report actions taken on these matters to SenEx.
  3. Update the five-year calendar report to SenEx by 1/15/2015.

Specific Charge:

  1. Continue working to develop a policy for scheduling final examinations in dual-campus courses, seeking input from the Edwards Campus.  Consider whether the policy should blanket all classes, or differ by time or mode of delivery and whether the comparative size of the enrollment (from Edwards or Lawrence) should play a role in determining the exam schedule.  Using data on the number of courses that are dual-campus, consider the viability and impact of each of the four options identified last year plus any other options identified by the committee.
    1. Allowing the professors involved to work out the schedule details (this is the current policy).
    2. Allowing the University to develop/set policy, incorporating the opinions of those more directly involved and thus more knowledgeable of the situations.
    3. Allowing each campus to set its own distinct policy for final exams, thus eliminating the necessity of theses exams occurring at the same time.
    4. Declaring that one or the other of the campuses involved simply must adhere to one or the other of the campus’ current final exam schedule.

Fall and Spring Letter from Calendar Committee Chair, regarding final examinations and regular examinations (PDF)