Calendar Committee FY2014

Calendar Committee FY2014


Calendar Committee


Standing Committees of the University Senate


Calendar: This committee is responsible for developing the university’s 5-year calendar, informing the university community about and monitoring compliance with rules concerning the scheduling of examinations and other matters, and considering or developing proposals concerning changes to the calendar.


Chair: Dennis Grauer, Pharmacy Practice, (2014)
Jide Wintoki, Business, (2015)
Edward Peltier, CEAE, (2016)
Sanjay Mishra, Business, (2016)

Brian McDow, Associate Registrar
Marquise Paige, Student, Vice Chair
Jessie Pringle, Student,
Katie Hoefer, Student,
Qi Chen, Student,
Robin Merritt, Undergraduate Advising Ctr., Unclassified Staff (2015)
Kay Coblentz, Student Housing, University Support Staff (2014)
Ex-officio (not voting): KUMC Observer: Chris Meiers, Associate Vice Chancellor, Student Services/Registrar
                                    Charles Olcese, Associate Vice-Provost for International Programs


Approved by SenEx: June 10, 2013
Approved by University Senate: September 12, 2013

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx chair Nancy Kinnersley at
  • Minutes of each meeting should be e-mailed to the Governance Office ( as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by 4/01/14 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at Please include the names of committee members and submit the report by April 1, 2014. If the committee still expects to conduct business after April 1, please submit a report by April 1 and later submit any addenda that may be appropriate.

Standing charges:

  1. Monitor compliance with University Senate Rules and Regulations 1.3.2 concerning final examinations, including: (a) ensuring that adequate arrangements are made each semester to inform students and faculty through the Schedule of Classes about the regulations governing final examinations, and the appropriate procedures to be followed if questions arise about the application of the regulations; (b) informing the teaching faculty and GTAs, via an e-mail from the chair, one week before the beginning of each semester (in August and January) of these regulations and their rationale; and (c) considering requests for exceptions, as provided in the regulations. Report actions taken on these matters to SenEx. (ongoing)
  2. Monitor compliance with University Senate Rules and Regulations 1.4.2 concerning the scheduling of examinations outside of regular class hours. Following the committee’s established procedures, approve or disapprove applications for tests other than final examinations to be held at times other than regular class hours. Report actions taken on these matters to SenEx.
  3. Update the five-year calendar through summer 2019 and report to SenEx by 11/1/13.

Specific Charge:

  1. Develop a policy for scheduling final examinations in dual-campus courses, seeking input from the Edwards Campus.  Consider whether the policy should blanket all classes, or differ by day/evening courses, in person or tele-courses and whether the comparative size of the enrollment (from Edwards or Lawrence) should play a role in determining the exam schedule.  Using data on the number of courses that are dual-campus, consider the viability and impact of each of the four options identified last year plus any other options identified by the committee.
    1. Allowing the professors involved to work out the schedule details (this is the current policy).
    2. Allowing the University to develop/set policy, incorporating the opinions of those more directly involved and thus more knowledgeable of the situations.
    4. Allowing each campus to set its own distinct policy for final exams, thus eliminating the necessity of theses exams occurring at the same time.
    6. Declaring that one or the other of the campuses involved simply must adhere to one or the other of the campus’ current final exam schedule.