Calendar Committee FY2013

Calendar Committee FY2013


Calendar Committee


Standing Committees of the University Senate


Calendar: This committee is responsible for developing the university’s 5-year calendar, informing the university community about and monitoring compliance with rules concerning the scheduling of examinations and other matters, and considering or developing proposals concerning changes to the calendar.


Chair: Mark Ferrell, Music, (2013) (Spring Semester)
Donita Massengill Shaw, Curriculum & Teaching (2013)
Dennis Grauer, Pharmacy Practice, (2013)
Jide Wintoki, Business, (2015)
Brian McDow, Associate Registrar
Will Putzier, Student, Vice Chair
Jessie Pringle, Student
Allison Kohn, Student
Josh Dean, Student
Robin Merritt, Undergraduate Advising Ctr., Unclassified Staff (2015)
Kay Coblentz, Student Housing, University Support Staff (2014)
Ex-officio (not voting): KUMC Observer: Chris Meiers, Associate Vice Chancellor, Student Services/Registrar
                                   Charles Bankart, Interim Director, International Student and Scholar Services



Approved by SenEx: 5/29/2012
Approved by University Senate: 9/13/2012

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx chair Chris Crandall at
  • Please send minutes of each meeting to University Governance, at, for posting to the Governance web site.
  • Please send recommendations for changes to the University Senate Code, the University Senate Rules and Regulations, and the Faculty Senate Rules and Regulations as early in the academic year as possible. Because of the waiting periods involved in changes to these documents, recommendations proposed after spring break may remain pending the following fall semester.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at Please include the names of committee members and submit the report by April 1, 2013. If the committee still expects to conduct business after April 1, please submit a report by April 1 and later submit any addenda that may be appropriate.


Standing charges:

  1. Monitor compliance with University Senate Rules and Regulations 1.3.2 concerning final examinations, including: (a) ensuring that adequate arrangements are made each semester to inform students and faculty through the Schedule of Classes about the regulations governing final examinations, and the appropriate procedures to be followed if questions arise about the application of the regulations; (b) informing the teaching faculty and GTAs, via an e-mail from the chair, one week before the beginning of each semester (in August and January) of these regulations and their rationale; and (c) considering requests for exceptions, as provided in the regulations. Report actions taken on these matters to SenEx. (ongoing)
  2. Monitor compliance with University Senate Rules and Regulations 1.4.2 concerning the scheduling of examinations outside of regular class hours. Following the committee’s established procedures, approve or disapprove applications for tests other than final examinations to be held at times other than regular class hours. Report actions taken on these matters to SenEx.
  3. Update the five-year calendar and report to SenEx by 1/1/2013.


Specific Charge:

  1. Develop a policy for scheduling final examinations in dual-campus courses, seeking input from Edwards Campus. Consider whether policy should blanket all classes, or differ by day/evening courses, in-person or tele-courses, and whether the comparative size of the enrollment (from Edwards or Lawrence) should play a role in determining the exam schedule. Report to SenEx by 2/26/13.


Final Report:

University Calendar Committee

School Year 12/13 Final Report

The Calendar Committee ‘met’ online during Winter Semester.

Through emails we discussed and handled the normal business of the Committee.  This business included our standing charges concerning final examinations, primarily concerning the scheduling of such examinations and the accommodation of specific exceptions requested by various faculty members.

No firm decision was made regarding the specific charge of developing a policy concerning the scheduling of final examinations in dual-campus courses.  Several options were brought forward:

            Allowing the professors involved to work out the schedule details (this is the current policy)

            Allowing the University to develop/set a policy, incorporating the opinions of those more directly involved and thus more knowledgeable of the situations.

            Allowing each campus set its own distinct policy for final exams, thus eliminating the necessity of these exams occurring at the same time.

            Declaring that one or the other of the campuses involved simply must adhere to one or the other of the campus’ current final exam schedule.

This appears to be a rather complex problem that might best be handled by those with a direct knowledge of the circumstances.


Mark Ferrell

Calendar Committee Chair (Winter 2013 only)