Academic Computing and Electronic Communications FY2018

Committee Details:

Committee: Academic Computing and Electronic Communications
Committee Category: Standing Committees of the University Senate
Fiscal Year: FY2018
Fiscal Year: 2018


  • Chair: Larry Hoyle, IPSR, (2019)
  • Faculty (Libraries): Sarah Goodwin Thiel, Libraries, (2018)
  • Faculty: David Guth, Journalism, (2018)
  • Faculty: Hongguo Xu, Mathematics (2018)
  • Faculty: Suman Mallik, Business (2019)
  • Staff: Christopher Young, Facilities Services, (2018)
  • Staff: Boryana Koseva, K-INBRE, (2020)
  • Staff: Kumuditha Ratnayake, Chemisty, (2020)
  • Student: Michael Shao,,
  • Graduate Student: TBD
  • Ex-officio: Eric Freeze, IT Services
  • Ex-officio: David Day, IT (Visitor)
  • Ex-officio: Jeff Chasen, Associate Vice Provost, Compliance


Standing Charges

  1. Monitor current and proposed policy concerning security of information, intellectual property rights and responsibilities, and other matters relating to information technology. Identify issues for which policy should be developed or revised. Report issues and any recommendations for action to SenEx. (ongoing)

Specific Charges

  1. Look at the various options for exploring alternatives to Blackboard from the perspective of functionality and cost. 
  2. Follow-up and review the new IT policies, proposed by IT.  (Info Tech Security Policy, Server Registration Centralization, Security Incident Response Policy, Data Classification and Handing Policy.)   
  3. Continue monitoring collaboration tool rollout–Office 365, Skype for Business including Voice- Over IP (Skype for Business phone service), etc.–and obtain or produce a cost-benefit analysis of each. Work with KU IT on ways to integrate third-party software (e.g., Dropbox, Google Docs) into its collaboration tool portfolio.
  4. Continue to monitor IT efforts to determine varying needs of multiple user communities on campus, and recommend possible improvements.  Evaluate the effect of process changes to Faculty, Staff and Students shared mailboxes. 
  5. Investigate best practices in training and providing the proper tools across campus to increase use of software.

Final Reports and Outcomes

ACEC Final Report FY2018 (pdf)

Academic Computing and Electronic Communications FY2018