Academic Computing and Electronic Communications FY2018

Academic Computing and Electronic Communications FY2018


Academic Computing and Electronic Communications


Standing Committees of the University Senate


Academic Computing and Electronic Communications (ACEC): This committee works with administrative personnel and other governance bodies to support and improve the academic computing and telecommunications environment at KU and to develop policy concerning information security, intellectual property rights, and other matters relating to information technology.

The Committee on Academic Computing and Electronic Communication shall be composed of ten voting members: five faculty members, one of whom shall be from the Libraries, serving staggered three‑year terms, three staff members serving staggered three-year terms; and two students, one undergraduate and one graduate student each serving a one‑year term, appointed by the student body president. The Director of Information Technology or designee and the Director of Institutional Compliance or designee shall serve as ex officio, nonvoting members. The members of the committee should be selected so that they will be broadly representative of the University faculty and students by user groups and disciplines.


Chair: Larry Hoyle, IPSR, (2019)
Faculty (Libraries): Sarah Goodwin Thiel, Libraries, (2018)
Faculty: David Guth, Journalism, (2018)
Faculty: Hongguo Xu, Mathematics (2018)
Faculty: Suman Mallik, Business (2019)
Staff: Christopher Young, Facilities Services, (2018)
Staff: Boryana Koseva, K-INBRE, (2020)
Staff: Kumuditha Ratnayake, Chemisty, (2020)
Student: Michael Shao,,
Graduate Student: TBD
Ex-officio: Eric Freeze, IT Services
               David Day, IT (Visitor)
              Jeff Chasen, Associate Vice Provost, Compliance


Approved by SenEx: June 1, 2017
Approved by University Senate: September 7, 2017 

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Suzanne Shontz   
  • Minutes of each meeting should be e-mailed to the Governance Office ( as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 13, 2018 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at, and submit the final report by April 13, 2018.

Standing charges:

  1. Monitor current and proposed policy concerning security of information, intellectual property rights and responsibilities, and other matters relating to information technology. Identify issues for which policy should be developed or revised. Report issues and any recommendations for action to SenEx. (ongoing)

Specific charges:

  1. Look at the various options for exploring alternatives to Blackboard from the perspective of functionality and cost. 
  2. Follow-up and review the new IT policies, proposed by IT.  (Info Tech Security Policy, Server Registration Centralization, Security Incident Response Policy, Data Classification and Handing Policy.)   
  3. Continue monitoring collaboration tool rollout–Office 365, Skype for Business including Voice- Over IP (Skype for Business phone service), etc.–and obtain or produce a cost-benefit analysis of each. Work with KU IT on ways to integrate third-party software (e.g., Dropbox, Google Docs) into its collaboration tool portfolio.
  4. Continue to monitor IT efforts to determine varying needs of multiple user communities on campus, and recommend possible improvements.  Evaluate the effect of process changes to Faculty, Staff and Students shared mailboxes. 
  5. Investigate best practices in training and providing the proper tools across campus to increase use of software.