Academic Policies and Procedures FY2013

Academic Policies and Procedures FY2013


Academic Policy and Procedures


Standing Committees of the University Senate


Academic Policies and Procedures (AP&P):This committee reviews and develops proposals concerning academic policies at KU, including matters such as the grading system, add and withdrawal policies, and other academic matters relating to the instructional mission of the university and is responsible for holding hearings in cases of program discontinuation.


Chair: Estela Gavosto, Mathematics, (2015)
Anthony Walton, Geology, (2015)
Jennifer Heller, Humanities & Western Civilization (2014)
Suman Mallik, Business, (2014)
Mark Reaney, Theatre (2014)
John Poggio, Psych & Research in Education Faculty (2014)
Antha Cotten-Spreckelmeyer, Humanities & Western Civ (2015)
Drew Harger, Student, Vice Chair
MacKenzie Oatman, Student,
Pat Reuter,, Student
Larry Fillian, Director CLAS, Unclassified Staff (2015)
Therese Thonus, Writing Center, Unclassified Staff (2014)
Hollyce Morris, Undergraduate Studies, University Support Staff (2015)
Ex-officio, non-voting: Jason O’Connor, Business, representative of Provost’s Advising Leadership Team
          University Registrar representative, Brian McDow


Approved by SenEx: 5/29/2012
Approved by University Senate: 9/13/2012

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx chair Chris Crandall at
  •  Please send minutes of each meeting to University Governance, at, for posting to the Governance web site.
  • Please send recommendations for changes to the University Senate Code, the University Senate Rules and Regulations, and the Faculty Senate Rules and Regulations as early in the academic year as possible. Because of the waiting periods involved in changes to these documents, recommendations proposed after spring break may remain pending the following fall semester.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at Please include the names of committee members and submit the report by April 1, 2013. If the committee still expects to conduct business after April 1, please submit a report by April 1 and later submit any addenda that may be appropriate.


Standing charges:

  1. Be prepared to respond to SenEx requests for reviews of academic-policy issues. (ongoing)
  2. Monitor proposals for academic program restructuring and discontinuance, hold hearings, and follow other procedures in accordance with Article VIII of the University Senate Rules and Regulations. Report issues or recommendations for action to SenEx. (ongoing)
  3. Seek input from Student Senate on desired changes to academic policies. (ongoing)

FY-13 Specific Charges:

  1. Recommend an amendment to the withdrawal policy in USRR 2.2.5 that would prevent students charged with academic misconduct from withdrawing.  Currently, USRR states that “Neither the instructor nor the College or School is entitled to withhold approval of the withdrawal.”  Report to SenEx by 10/30/2012. 

    Background: Several schools have complained that students charged with academic misconduct have turned around and withdrawn from the class.  Although not in writing, the practice has been that the dean has the right to request that a student charged with academic misconduct be “administratively re-enrolled” in the course pending the outcome of the academic misconduct charge.

  2. Consider whether any of the policies in FSRR Articles III-V would be more appropriately placed with the academic policies in the University Senate Rules and Regulations.  Examples of policies to consider might include: FSRR 3.4 (English Proficiency Tests for International Students), FSRR Art. 4, 1 (Resident and Non-Resident Study), FSRR 5.1 (Definition of Academic Work), FSRR 5.4 (Regulation of Enrollment Procedures, including the “add policy” in FSRR 5.4.4), and FSRR 5.5 (Auditing & Visitation of Classes).
  3. Begin the process of recommending links among the Policy Library, USRR and FSRR. In consultation with the Policy Office. (Added February 2013) Background: At the January 29, 2013 SenEx meeting the chair of AP&P reported on specific charge #2. The committee felt that pulling polices out of their current home documents could create unintended consequences. Amy Smith suggested that the committee provide a list of items that could be linked to specific documents within the policy library.