University Senate 02/09/17
I. Approval of minutes from December 1, 2016
II. Report of Faculty Senate President Pam Keller
III. Unity and Community Discussion Continues - Shannon Portillo, Co-chair of DEI Advisory Group
IV. Unfinished Business
V. New Business
Approved February 23, 2017
MEMBERS PRESENT: Faculty Pam Keller, Cecile Accilien, Mary Banwart, Ron Barrett-Gonzalez, Tom Beisecker, Naima Boussofara, Jonathan Clark, Pam Fine, Christopher Fischer, Ruben Flores, Lisa Friis, Sandra Gray, Megan Greene, Lynn Hancock, Jason Matejkowski, Amalia Monroe-Gulick, Paul Outka, Meagan Patterson, Edward Peltier, Lance Rake, Angela Rathmel, Roberta Freund Schwartz, Suzanne Shontz, Geraldo Sousa, Dean Stetler, Belinda Sturm; Students Gabby Naylor, Alexandra Erwin, Jessica Guardiola, Dylan Jones, Joseph Kolhoff, Brittney Oleniacz, Sophie Wang; Staff, Liz Phillips, Michael Chavez, Keah Cunningham, David Day, Deb Deering, Abby Ehling, Charlotte Goodman, Emily Gullickson, Connie Jordan, Lorne Jordan, Brian Moss, Anna Paradis, Peggy Robinson
ABSENT: Faculty, Joe Harrington (excused), Ben Chappell (excused), Kelly Chong, Chris Elles (excused), Jane Gibson, Majid Hannoum, Kissan Joseph (excused), Elizabeth MacGonagle, Margaret Marco (excused), Ebenezer Obadare, Bozenna Pasik-Duncan (excused), Tom Prisinzano, Bill Staples (excused) Students, Chancellor Adams, Jasmine Fillmore, Zoya Khan, Jacob Murray, Victoria Snitsar, Adam Steinhilber
ALSO PRESENT: Maureen Altman and Kathy Reed, University Governance; Maria Orive, Faculty Ombud
In University Senate President Joe Harrington’s absence University Senate Vice President Gabby Naylor called the meeting to order and announced that the meeting was being recorded.
MINUTES for December 1, 2017 were approved.
University Senate President
No report. Joe Harrington was absent.
Faculty Senate President
Pam Keller reported that over break some of the senators met with David Dillon, Chair of the Chancellor search committee and Bill Funk, search consultant to provide feedback regarding attributes they wanted to see in a new chancellor. FacEx appointed Ruben Flores as chair of the Ad Hoc Diversity, Equity and Inclusion within Governance Committee which was scheduled to meet soon. At last Tuesday’s meeting FacEx approved gender neutral changes to FSRR and faculty sections of the University Senate Code. Keller said that the news media and other Kansas universities were notified of the weapons statements endorsed by Faculty Senate and University Senate. She also reported on statements from other Regent institutions: the Medical School has approved and read at a recent KBOR meeting; Emporia State’s was previously passed; Ft Hayes had just passed a resolution; KState is considering theirs; Wichita State will probably endorse a statement. The Chancellor and Provost sent a memo to legislators explaining the position of faculty, staff and students on campus carry. There will be an information meeting on campus carry next Wednesday, February 15 at 4:00 in Budig 120.
Student Senate President
Naylor reported that Student Body President Stephonn Alcorn sent a written testimony on SB 53 and House Bill 2074. Student Advisory Council advocated at Higher Education Day along with students from other schools for concealed carry for local control and institutional choice, stable funding for higher education and a new standard for sexual consent requiring the presence of “yes” instead of the absence of “no.” which KU already follows but needs to be adopted state-wide. Student Senate will be working on fee review for the next three or four weeks. (Each student pays $450 in fees). Naylor said two chancellor search forums were held which were open to students. She reported that Student Senate election events were beginning.
Staff Senate President
Liz Phillips reported that Staff Senate members also met with David Dillon and Bill Funk; a separate Chancellor search forum was also held for all staff. Staff Senate is working on gender neutral language for their code. They are also looking at whether the staff handbook can be reinstituted since currently all staff policies are in Policy Library. Staff Senate is helping HR with updating staff policies because some policies for Unclassified Professional Staff (UPS) are missing. KBOR informed staff that granting a Day of Service which they had requested was not in their purview although the Chancellor or Provost of individual universities could create it. The reciprocal tuition issue was still in business committee at KBOR.
Approval of SenEx Statement to Endorse Chancellor’s Statement on the Executive Order on Immigration
Naylor asked if University Senate would endorse the statement which had been forwarded by SenEx.
Motion to endorse the Chancellor’s statement on the Executive Order on Immigration. Beisecker/Keller. Passed.
OMBUDS USRR CHANGES
Faculty Ombud Maria Orive explained that the Ombud Office proposed the changes because they are in the process of a turnover. She noted that SenEx had changed the required years at the University for Faculty Ombuds from six to ten and while she had no strong feeling either way noted that she had been appointed with less than ten. Keller explained that SenEx had made the change to balance out the fact that there would be no required time at KU for the professional ombud. Orive explained that the change in the requirements for the professional ombud would open up the search, which they hoped would be held this spring, to the outside. Orive said that the kind of degree required for the ombuds was intentionally not specified.
Ad Hoc Committee to Review the Policy Library
Jonathan Clark reminded the senate that at the last meeting they had approved the procedures adopted by his Ad Hoc Committee to Review the Policy Library. He pointed out the location of the committee’s recommendations on the Governance website, explaining that the report was divided into policies that the committee did not feel needed senate review and a few they believed did. He suggested senators look at the policies and pointed out that a senator can ask senate to review any policies. Clark proposed a discussion at the next meeting. It was suggested that SenEx look at the recommendations first.
ACTION: Kathy Reed will send senators the link to the report.
ACTION: SENEX WILL REVIEW THE RECOMMENDATIONS FROM THE AD HOC COMMITTEE TO REVIEW THE POLICY LIBRARY.
Ad Hoc Committee on Diversity, Equity and Inclusion within Governance.
Noting that the committee’s final report was due April 15, 2017 Geraldo Sousa asked the committee chair Ruben Flores if there would be other reports along the way. Flores said there would.
Cecile Accilien moved and, Ron Barrett-Gonzalez seconded, that University Senate consider the weapons notification resolution at the next meeting. Keller said that Harrington had asked the Provost for information about what proposed measures had already been completed. She added that she had received information from Michael Wade-Smith before the meeting which she would report at the next meeting. It was suggested senators bring ideas to the campus carry meeting on February 15. The motion passed.
Barrett-Gonzalez moved that proposed USRR 10 be introduced to this body for consideration at a following meeting, perhaps the next. Passed.
Barrett-Gonzalez explained that the intention of the amendment was to make sure people were covered by insurance.
ACTION: MAUREEN ALTMAN WILL SEND THE SUGGESTED PROPOSED WEAPONS NOTIFICATION RESOLUTION OUT WITH THE AGENDA FOR THE NEXT MEETING. REED WILL POST THE DOCUMENT ONLINE.
The meeting adjourned at 4:04
Endorsement of Chancellor Bernadette Gray-Little’s Statement Regarding
the Executive Order on Immigration
The University Senate of the University of Kansas endorses the following statement of Chancellor Bernadette Gray-Little contained in her email sent to the University of Kansas on January 29, 2017.
As a flagship research university, KU is committed to the open exchange of students, scholars and ideas from across the world. Moreover, we are deeply concerned about the well-being of KU students, faculty and staff who may be affected by the new federal restrictions on immigration. For these reasons, we will work with our colleagues throughout higher education to raise these concerns to policymakers. I encourage you to read recent statements from the Association of American Universities and the Association of Public & Land-Grant Universities on this topic.
This state and nation were settled by immigrants, and immigrants continue to make immeasurable contributions to our society. Moreover, I want to reiterate that accessibility, diversity of thought, and the free and open exchange of ideas remain core values of the University of Kansas. That will never change, and we will continue our work to advance these values. And we will continue to let scholars around the world know this: No matter your country of origin, the color of your skin, your religious beliefs, gender, sexual orientation or political leaning – you belong at the University of Kansas, and we value the contributions you make to our community.
Changes to USRR Article V. Section 1. University Ombuds Office.
In order to prepare for the upcoming staffing turnover in the University Ombuds Office, the Office requests that the University Senate consider the changes listed below to Article V, Section 1, of the University Senate Rules and Regulations. The majority of the new language serves to open up the University Ombuds position to allow both external and internal searches for the University Ombuds. With this in mind, we have dropped the requirement that the University Ombuds have six years of prior service at the University of Kansas. However, given the importance of institutional memory and a deep knowledge of the University for the Ombuds Office, we have kept the six year requirement for the Faculty Ombuds position; thus the Faculty Ombuds would provide institutional knowledge in the event of an external hire for the University Ombuds position.
The remaining changes are to clarify the role of the University Senate Executive Committee in assembling the search committee for both the University Ombuds and Faculty Ombuds positions, and to stress that the University Ombuds (and the Faculty Ombuds their 3-year term) does not serve in that position at the pleasure of the administration. This is an important issue, as ombuds professional standards and certification requirements specify that the ombuds role must be independent.
University Senate Rules and Regulations
Article V. Organization for Conflict Resolution
Section 1. University Ombuds Office
5.1.1 Appointment. The University Ombuds and Faculty Ombuds shall each be appointed by the Chancellor from among a panel of three candidates presented by a search committee to be assembled by the University Senate Executive Committee.
Ombud’s Office. Faculty will be represented in the staffing of the Ombuds Office through a part time appointment of a faculty member either to the position of University Ombuds or as Faculty Ombuds University Ombuds. The University Ombuds is a full-time position; due to the independent nature of the University Ombuds Office, the University Ombuds does not serve at the pleasure of the Provost. Both the University Ombuds and Faculty Ombuds (see below) shall report to the Provost and to the University Senate Executive Committee.
Term of Office . Faculty Ombuds. Faculty will be represented in the staffing of the Ombuds Office through part time appointment of one or more tenured faculty members to the position of Faculty Ombuds. A faculty Faculty members serving in the Ombuds Office shall serve a three-year terms. The Faculty Ombuds shall be eligible for reappointment.
5.1.4 Qualifications. The University Ombuds shall possess
a comprehensive knowledge of the University organization and procedures knowledge of current professional ombuds standards and practices and a post-baccalaureate degree. The Faculty Ombuds shall possess a comprehensive knowledge of the University organization, and He or she shall, at the time of initial appointment, have completed at least six ten years of service at the University of Kansas.