University Senate Calendar Committee Request for Change Form
Guidance on Study Week
Study Week is scheduled for November 30-December 4, 2020 and is only for the Fall 2020 semester. In Spring 2021 the University will return to the traditional “Stop Day” where no exams, assessments, or classes are scheduled for one day.
Instructors teaching semester-long courses cannot have required assignments/projects/exams due during Study Week; however, optional extra credit assessments may be due during Study Week.
Exceptions to Study Week have been granted for the following:
- Courses that begin during the 2nd half of the semester (2nd 8 week session/Term B)
- Practicum/field study/internship/clinical placement courses for which the placement site requires students to be available during Study Week
- Courses and programs in the School of Law
- Courses in the School of Engineering may have projects due during study week only if such courses also have a final exam held during finals week
- Studio courses in Architecture & Design
- Interprofessional Education events in the School of Pharmacy
- Select graduate programs in the School of Business:
- MS in Organizational Leadership (Leavenworth location)
- MS in Supply Chain Management & Logistics (Leavenworth location)
The Calendar Committee does allow additional exceptions to Study Week, but only under very special circumstances, with the best interests of students the overriding criterion. Petitions for exceptions should be directed to me via the request form located at: https://governance.ku.edu/calendarrequest. The requests must be received at least three weeks before the last scheduled day of classes, November 24, 2020.
Requests for Exceptions to the Final Exam schedule USRR 1.3.2
Petitions to the committee must be submitted at least three weeks before the last scheduled day of classes. Students' academic best interests shall be the criteria for the Calendar Committee's decisions on petitions. The Committee will consider a request for a special final exam time only if the request encompasses ALL sections of a course. The Committee will not accept petitions for special final examination times for the purpose of consolidating single exam times for multiple sections taught by the same instructor.
Requests for Special exam USRR 1.4.2
Examinations and tests other than final examinations may be given at times other than regular class hours when the time and place are approved by the Calendar Committee and published in advance in the Schedule of Classes. The Committee will consider a request for a special exam time only if the request encompasses ALL sections of a course. The Committee will not accept petitions for special examination times for the purpose of consolidating single exam times for multiple sections taught by the same instructor.
1.3.7 Students should not be put in the position of choosing between studying for exams and attending their recognition/graduation events. No university organization shall schedule events or meetings that require student participation or academic assessment (e.g., honors placement exams or recogntition/graduation events) during the final examination period, including Stop Day. Exceptions are allowed for local events or meetings that are scheduled on Saturday and up to 6:00 p.m. on Sunday. A committee that must meet during the final examination period to resolve an academic issue may meet only at a time mutually convenient to all members. No other exceptions are allowed unless reviewed and approved by the University Senate Calendar Committee. If a decision by the University Senate Calendar Committee is disputed, resolution is directed to the Office of the Provost. (Change to include recognition/graduation events is effective Fall 2020)