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Academic Policies and Procedures FY2016

Standing Committees of the University Senate
Academic Policy and Procedures
Description: 

Academic Policies and Procedures (AP&P):This committee reviews and develops proposals concerning academic policies at KU, including matters such as the grading system, add and withdrawal policies, and other academic matters relating to the instructional mission of the university and is responsible for holding hearings in cases of program discontinuation.

The Committee on Academic Policies and Procedures shall be composed of seven faculty serving staggered three-year terms, three representatives from the staff serving staggered three-year terms, and three students serving one-year terms. A representative of the Undergraduate Advising Executive Committee (UAEC), appointed by that group, and the University Registrar, shall serve as ex-officio, non-voting members.

Members: 

Chair: Dean Stetler, Molecular Biosciences (2017)
Faculty: Mike Williams, Journalism, Faculty (2016)
Faculty: Lea Currie, Libraries, Faculty (2018)
Faculty Mohamed El-Hodiri, Economics, (2018)
Faculty: Andrea Herstowski, Design (2017)
Faculty: Karen Moeller, Pharmacy, (2017)
Faculty: Carl Luchies, Mechanical Engineering Faculty, (2016)
Staff: Morgan Swartzlander, College Office of Graduate Affairs, Staff (2017)
Staff: Melodie Ash, University Registrar Office, Staff, (2016)
Staff: Michael Wade Smith, Business (2018)
Student & Vice Chair: Tomas Green, senatedvlp@ku.edu,
Graduate Student: Brent Lee, brentlee@ku.edu,
Student: Adam moon, senatecos@ku.edu,
Ex-officio, non-voting: Jason O’Connor, Business, Undergraduate Advising Executive Committee
Brian McDow, University Registrar designee

 

Charges: 

Approved by SenEx: May 27, 2015

Approved by University Senate: September 10, 2015

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Michael Williams mikewms@ku.edu.
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 29, 2016 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 15, 2016.

Standing charges:

  1. Be prepared to respond to SenEx requests for reviews of academic policy issues. (ongoing)
  2. Monitor proposals for academic program restructuring and discontinuance, hold hearings, and follow other procedures in accordance with Article VIII of the University Senate Rules and Regulations. Report issues or recommendations for action to SenEx. (ongoing)
  3. Consider input from Student Senate on desired changes to academic policies. (ongoing)
  4. FY2016 Committee - Review the University of Kansas’ Financial Exigency policy found in USRR, Art VII.  (See Governance Office for information.)  It was last reviewed by AP&P in FY11 and they did not suggest any changes at that time.  USRR 7.5.1 states that “Every five years after the official acceptance of this document by the Chancellor, it shall be reviewed by the University administration and by AP&P. Either group may then suggest revisions to the document.”   Any changes to the policy would ultimately go to the University Senate for a vote. 

Specific Charges:

  1. Evaluate the grade replacement policy USRR 2.2.8.  Review and amend as necessary.  Report to the University Senate by November 1, 2015.
  2. Consider the request from the office of the Registrar to add grades SP (Satisfactory Progress), LP (Limited Progress) and NP (No Progress) for thesis and dissertation hours for graduate students and to make a recommendation to SenEx by December 1, 2015. (see attached)
  3. Working with the IT Security Officer, AP&P should establish protocols to assure maintenance of individual privacy in any changes to technology implementation.
Final Report: 

FINAL REPORT OFTHE

FY2016 ACADEMIC POLICIES & PROCEDURES COMMITTEE (AP&P)

 

The committee was given the following charges:

Standing charges:

  1.  Be prepared to respond to SenEx requests for reviews of academic policy issues. (ongoing)
  2. Monitor proposals for academic program restructuring and discontinuance, hold hearings, and follow other procedures in accordance with Article VIII of the University Senate Rules and Regulations. Report issues or recommendations for action to SenEx. (ongoing)
  3. Consider input from Student Senate on desired changes to academic policies. (ongoing)
  4. FY2016 Committee - Review the University of Kansas’ Financial Exigency policy found in USRR, Art VII.  (See Governance Office for information.)  It was last reviewed by AP&P in FY11 and they did not suggest any changes at that time.  USRR 7.5.1 states that “Every five years after the official acceptance of this document by the Chancellor, it shall be reviewed by the University administration and by AP&P. Either group may then suggest revisions to the document.”   Any changes to the policy would ultimately go to the University Senate for a vote. 

Specific Charges:

  1. Evaluate the grade replacement policy USRR 2.2.8.Review and amend as necessary.Report to the University Senate by November 1, 2015.
  2. Consider the request from the office of the Registrar to add grades SP (Satisfactory Progress), LP (Limited Progress) and NP (No Progress) for thesis and dissertation hours for graduate students and to make a recommendation to SenEx by December 1, 2015. (see attached) .
  3. Consider the request from the School of Pharmacy to add grades SH (Satisfactory with Honors),S (Satisfactory), F (Fail), and I (Incomplete) applicable to field work (clinical rotations) for grades assigned by preceptors.
  4. Working with the IT Security Officer, AP&P should establish protocols to assure maintenance of individual privacy in any changes to technology implementation.

 

Specific Charge 1 was completed on March 8, 2016.  An amended version of the grade replacement policy USRR 2.2.8 was forwarded to SenEx for consideration.

Specific Charge 2 was completed in February, 2016. SenEx approved AP&P’s recommendation for the creation of USSR 2.2.5 as follows:

USRR 2.2.5 The College or any school may use the letters SP (Satisfactory Progress), LP (Limited Progress), NP (No Progress) only for dissertation and thesis hours or their approved equivalents.  In the case of a completing student, the grade assigned to the final thesis or dissertation hour enrollments must be an SP.

Specific Charge 3 was completed in March, 2016,  The AP&P forwarded to SenEx the recommendation that  the request be approved with the following modifications:  E (Excellent), S (Satisfactory), U (Unsatisfactory) and I (Incomplete) for field work (clinical rotations) for grades recommended by preceptors.

Specific Charge 4 was discussed but the committee has not yet produced a draft.  This complex issue will require more time.  Discussion will continue through the next academic year.

Standing charge 2 was dealt with in MARCH/April, 2016.  The AP&P Committee voted 9 to 1 to approve the School of Law’s request to discontinue the Elder Law LL.M. Per University Senate Rules and Regulations (USRR) 8.3.4, the matter was forwarded to the University Senate for its recommendation.

Standing Charge 4 was dealt with on March 8, 2016.  The AP&P approved the financial exigency policy currently in the USRR and sent it to SenEx for consideration with the instruction that they discuss the value of forwarding to FacEx before it goes to the full University Senate.

Respectively submitted, 4-13-16

 
 

 

Dean A. Stetler, Ph.D.

Chair, Academic Policies and Procedures Committee

Associate Professor, Dept. of Molecular Biosciences


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