University Senate Minutes September 30, 2021


University Senate, September 30, 2021

Approved: November 4, 2021

 

Hossein Saiedian, Remy Lequesne, Mizuki Azuma, Justin Blumenstiel, John Bricklemyer, Nathaniel Brunsell, Ben Chappell, Antha Cotton-Spreckelmeyer, Chris Crandall, Lea Currie, Dan Dixon, Tim Hossler, Allard Jongman, Randall Fuller, Patricia Gaston, Nils Gore, Jeffrey Hall, Andrea Herstowski, Ani Kokobobo, Corey Maley, Amanda Mollet, Bozenna Pasik-Duncan, John Poggio, Jeremy Shellhorn, Geraldo Sousa, Maya Stiller, Nicholas Syrett, Kyle Velte, Kristin Villa

Mary Morrison, Andrew Moore, Hammad, Hussain, Camden Baxter, Evan Winden, Hollie Hall, Ethan Roark

Liz Barton, Monica Bradshaw, Teri Chambers, Matt Deakyne, Michelle Ginavan-Hayes, Brian Moss, Aaron Quisenberry, Chris Wallace, Robert Waller. Jessica Chilcoat, Tim Spencer
 

Provost Barbara Bichelmeyer – unable to attend, will reschedule
 

Approval of Minutes from September 9, 2021
Approved.
 

Student Senate Report: 
See the end of minutes for the report.

Question:
Does anyone know where we are with the Police Reform Report? Will the new Chief come before this Senate?

Also, where are we with the social mobility report that was put out a couple of years ago?   Is that something that the University Senate needs to help move some of those recommendations along?

Question:
Have you tried to understand why students are not attending meetings?

Reply:

Regarding the Social Mobility Report, this administration has worked more towards diversity, equity, inclusion work. But, unfortunately, it's not something that students have brought to the forefront. 

Regarding students not attending, we think that students have a lot going on and trying to navigate being back on campus, along with extra-curricular activities. 

Staff Senate Report:

See the end of minutes for the report

Faculty Senate:
See the end of minutes for the report

University Senate:

SenEx will be meeting with the Kansas Board of Regents on October 21, 2021.   

  • Tuition assistance for employee and dependents - Per Provost during the Faculty Senate meeting
    • Continue with the current pilot program (three credit hours)
    • Goal: increase to six credit hours
  • Credit transfer cap:
  • Program discontinuance hearings
    • AP&P will hold hearings will be held for each program
    • AP&P will make a recommendation to the University Senate
    • The University Senate will review and vote to approve or disapprove each recommendation
    • The University Senate's recommendation will be forwarded to the Provost office on December 9, 2021
      • If a recommendation to discontinue is approved by the University Senate, Provost, and Chancellor, the program will be phased out in accordance with University Senate Rules and Regulations 8.5.1

 

Discussion:  Amendments to the University Senate Code, Articles: I, Section 2. and Section 7. Article X. Section 2.

    1. Adding the ability for a staff member to be vice present of University Senate, in academic odd years, and a student in academic even years
    2. Changing the Chairs of ACEC, International Affairs, Libraries and Retirees to be chaired by a faculty member or staff member
    3. Chair appointments of University Senate committees are done by the University Senate Executive Committee. 

 

Question:

There has long been a tradition of having a student as the vice president.  Has the student body discussed this?  Do they agree with the amendment?

 

Reply:
Students discussed this in SenEx and agreed with the changes.

 

After much discussion, the following motion was made.

 

Bricklemyer made a motion to "suspend the provision in the University Senate Code, to adopt upon initial consideration amendments to University Senate Code, Articles I, Section 2 and 7, and Article X. Section 2. "

Hall seconded.

 

A discussion regarding the voting took place.    

 

An online poll was issued. 
The motion to vote on the amendments today, passed by a (33) thirty-three to (6) six vote. 

 

Discussion of Amendments to University senate Code:

 

University Senate Code

Article I. Section 2. Officers

The president of the University Senate (a faculty member) shall also serve as chair of the University Senate Executive Committee ("SenEx"). The vice president of the University Senate (a student in Academic even years, a staff member in Academic odd years) shall also be one of the appointed staff or students on SenEx and will serve as vice-chair of SenEx. In the absence of the president, the vice-president shall preside, as described in section 6.

Section 4. Student Members on University Senate:


At the Joint Student Senate meeting, the incoming undergraduate student members of the Student Senate shall nominate and elect seven (7)undergraduate student members of the University Senate, and the graduate student members shall nominate and elect two graduate student members of the University Senate, The graduate student membership bloc of the Student Senate is composed of all those Student Senators pursuing post-baccalaureate degrees at the time they declare their candidacy for the Student Senate. The method of both elections shall be in descending order of most votes received.

 

Section 7. Election of Officers

This organizational meeting shall be limited in its agenda to the following items: (a) election of a president-elect (a faculty member), and vice president (a student in even years, a staff member in odd years), (b) if there is no president-elect able to serve as president, a president shall also be elected, (c) if a third-year faculty member is elected president-elect, that person shall serve as an ex-officio non-voting member of University Senate during the year served as president.

Article X. Standing Committees of the University Senate

Section 2. Membership

The Committee on Academic Computing and Electronic Communication shall be composed of nine voting members: five faculty members, one of whom shall be from the Libraries, serving staggered three‑year terms, two staff members serving staggered three-year terms; and two students, one undergraduate and one graduate student each serving a one‑year term, appointed by the student body president. The Deputy CIO for Technology or designee and the Associate Vice Provost for Integrity and Compliance or designee shall serve as ex officio, nonvoting members. The members of the committee should be selected so that they will be broadly representative of the University faculty and students by user groups and disciplines.  Either a faculty member or staff member may be appointed as chair.    

The Committee on Academic Policies and Procedures shall be composed of five faculty serving staggered three-year terms, one shall serve as chair, two staff members serving staggered three-year terms, and three students serving one-year terms. A representative of the Undergraduate Advising Executive Committee (UAEC), appointed by that group, the University Registrar, the Director of Student Academic Services in the College Of Liberal Arts & Sciences, and a representative from the Office of Graduate Studies, shall serve as ex-officio, non-voting members.

The Athletic Committee shall be composed of six faculty members serving staggered three-year terms beginning July 1, one shall serve as chair, four student members, and three representatives from the staff appointed in accordance with the rules and regulations of their respective governance bodies. The NCAA Faculty Representative and the Associate Director of Athletics for Student Athletic Support Services will serve in an ex-officio capacity as non-voting members. The six faculty and four student members shall also simultaneously fill the terms of the specified faculty and student members of the Athletics Advisory Committee. The six faculty members shall be appointed by FacEx in accordance with Article VII, section 3 of the University Senate Code. Two student members shall be nominated by the Student Body President and confirmed by the Student Senate for two-year overlapping terms. One student member shall be elected by the Student Senate University Affairs Committee for a one-year term, and one student shall be appointed by the StudentAthlete Advisory Committee for a one-year term.

The Calendar Committee shall be composed of ten voting members: the University Registrar (or designee), four faculty members serving staggered three-year terms, one shall serve as chair, two staff members serving staggered three-year terms, and three student members serving one-year terms. The Registrar at KUMC and the Director of International Student Services shall serve as ex-officio, nonvoting members.

The Committee on International Affairs shall be composed of four faculty members serving staggered three-year terms, two representatives from the staff serving staggered three-year terms, two student members serving one-year terms, and the following ex-officio, non-voting member the Associate Vice Provost for International Programs or designee.  Either a faculty member or staff member may be appointed as chair.  

The University Committee on Libraries shall be composed of thirteen faculty members serving staggered three-year terms, including one representative each from the schools of Architecture and Urban Design, Business, Education, Engineering, Journalism and Mass Communications, Music, Pharmacy, and Social Welfare, and five representatives from the College (representing Natural and Mathematical Sciences, Social and Behavioral Sciences, and Humanities, School of the Arts, and International and Interdisciplinary Studies). In addition, there shall be four student members serving one-year terms and two staff members appointed by their respective governance bodies and serving staggered three-year terms. At least one student member shall be a graduate student. These appointments are endorsed by the Provost via a letter of service to the appointee and the appointee's supervisor.  The Committee shall also include the following non-voting, ex officio members: The Dean of the Libraries, the Law Librarian, and one each from the following library staff types, elected by their respective library governance body: university support staff, unclassified professional staff, and faculty.  Either a faculty member or staff member may be appointed as chair.  

The Planning and Resources Committee shall be composed of four faculty members serving staggered three-year terms, one shall serve as chair, three representatives from the staff serving three year staggered terms, and two students, an undergraduate and a graduate serving one-year terms, appointed by the Student Body President. The Chief Data Officer of Analytics & Institutional Research and  the Senior Associate Vice Provost for Finance shall serve as ex-officio, non-voting members.

The Committee on Retirees Rights and Benefits shall be composed of one active faculty member, who shall serve as chair; one retired faculty member; one active and one retired unclassified professional staff member; and one active and one retired university support staff member. All of the aforementioned shall serve three-year staggered terms. The committee shall also include the President of the Endacott Society or designate, and an ex-officio, non-voting member from the office of the Provost.  Either an active faculty member or staff member may be appointed as chair.  

Faculty members of standing committees, other than those whose membership is specified by virtue of the office they occupy (ex officio members), shall be appointed by the Faculty Senate Executive Committee. The chairperson of each standing committee shall be designated in like manner. appointed by the University Senate Executive Committee.  The Vice Chairperson of each University Senate committee with student membership shall be a student selected by the Student Body President and approved by the Student Senate. Unless otherwise specified in this Code, student members and staff members shall be appointed in accordance with the rules of their respective senates. The University Senate Executive Committee may vary the terms of appointment of members of these committees as necessary. In the appointment of standing committees due regard shall be paid to insure that the committee membership reflects the diversity of the university community. Insofar as possible, provision shall be made for reasonable continuity of membership. The several standing committees shall be organized before the beginning of the fall semester.

 

Sousa made a motion to approve Article X. Section 2. As presented.

It was seconded by Deakyne.  A poll was sent out—41 in favor, no nay votes

The motion passed.

 

Hall made a motion to approve Article I. Section 2. And Section 7.
Chambers seconded.  A poll was sent out.
The vote was 37 in favor, 3 nays. 
The motion passed.

 

Election of University Senate Vice President and Vice Chair of SenEx (Student)

The student elected, needs to be a member of SenEx

University Senate Code, Article I. Section 6.

The president shall preside at all meetings of the University Senate. In the president's absence, the vice-president shall carry out the duties of the president. If the vice president should also be absent or unavailable, then the University Senate Executive Committee shall designate another member of the University Senate to act as presiding officer.

 

Article VI.  Section 2. Officers

The president (a faculty member) and vice president (a student member) of the University Senate shall serve as chair and vice chair of the Senate Executive CommitteeIn the chairperson's absence, the vice-chair shall carry out the duties of the chair.

Hall and Roark were nominated.  A poll was launched, Hall was declared the winner.

Hollie Hall will be the University Senate Vice President and SenEx Vice Chair.

 

Unfinished Business

 

New Business

A question was asked if the Senate would be interested in looking at Teams to hold their meetings.  It was suggested that this be reviewed for the FY2023 year. 

 

Meeting adjourned.

 

 

Student Body Vice President Report: September 30, 2021

 

[TW: Sexual Assault] University Senate // 30 September 2021

Officer Report:

  1. The Student Senate failed to reach quorum for it's scheduled Cycle Three Meeting. This has placed eight pieces of legislation, that we hoped to pass this cycle, on hold. This includes: 4 Student Org. Funding Bills, 3 SSRR Amendments, & 1 Resolution. A meeting has been scheduled by the Student Body President by popular demand of the Student Senators present at last night's meeting for October 3 2021 at 6pm. An email will be sent out on the Student Senate listserv later today with more information.
  2. Some Student Senators also expressed that they would like to see the attendance regulations in SSRR enforced due to the multiple instances we have lacked quorum or been on the cusp of lacking quorum. The Student Executive Committee will be reviewing the attendance records of all Student Senators accordingly and in line with the processes laid out in SSRR.
  3. Jen Brockman, the Director of SAPEC, came to speak about sexual assault prevention efforts at KU, the SAPEC Office, and where we are failing as an institution. Jen encouraged us to not only look at these incidents, but to look at how we can prevent a rape culture at KU through engaging in bystander intervention and intentional conversations with students. Jen also agreed to stay and help facilitate the discussion of,

"A RESOLUTION REGARDING THE ALLEGED SEXUAL ASSAULT AT PHI

KAPPA PSI," however we were unable to reach quorum to do so.

  1. Student Senate hopes to continue to invite more guest speakers in the following cycles, so if you have any good speaker recommendations, please let me know at sbvp@ku.edu.
  2. The University Senate still has several student vacancies within it's standing committees. I make appointments to these committees and have brainstormed ways that we can attempt to fill these vacancies with our Student Body President. We are hoping to get an email approved by Student Affairs to allow all KU Students the opportunity to serve on these committees and to make sure we are NOT overextending our own Student Senate network of folx. The following committees have vacancies if you are interested in serving as a student or sending recommendations:
    1. Academic Computing & Electronic Comms.
    2. Athletic Committee
    3. Calendar Committee
    4. Libraries
    5. Planning & Resources
    6. Research
    7. Library Appeals
    8. UJB has vacancies…
    9. Parking via StudEx
    10. Transit via Presidential Appointment
  3. The student vacancies on the International Affairs Committee have been filled, as of this morning.
  4. One of the SSRR Amendments being considered during Cycle 3 is an amendment to the

Student Senate's delegation to the Senate Executive Committee. It would allow the Graduate Student Body Vice President to sit on the committee as an ex officio, non voting member and maintain the graduate student SenEx seat. If passed, this will need to be amended in USRR, so I thought giving a heads up here would be helpful.

  1. Along with our Student Body President and Graduate Student Body Vice President, I attended a meeting with Chancellor Girod and his Chief of Staff, Julie Murray on October 29 2021. During this meeting the following topics were discussed:
    1. Sexual Assault on Campus
      1. Discussion around the alleged sexual assault at Phi Kappa Psi and the alleged sexual assault at Stouffer Place Apartments. We expressed dissatisfaction at how the university was continuing to handle sexual assault in our community. The Chancellor said that there was nothing he could do, and that the judicial process and student conduct processes must play out.
      2. We encouraged the adoption of a Zero Tolerance Policy on sexual assault and will begin working to amend the Student Code of Rights and Responsibilities to align with this policy.
    2. The Entry of BYU into the Big 12 Conference
      1. The Chancellor voted in the affirmative to bring BYU into the Big 12 conference, despite discouragement from KU's QT Community. ii.             BYU's Honor Code still includes the language that students must, "Live a chaste and virtuous life, including abstaining from any sexual relations outside a marriage between a man and a woman."
      1. BYU also does NOT provide any discrimination protections to members of the LGBTQ+ community in a job capacity or a student capacity as it is not considered one of BYU's Legally Protected Categories. Thus, BYU

does NOT need to take action regarding discrimination against the QT Community.

      1. Chancellor Girod said that they were simply at a "different place in their journey" and that we could help them move towards more inclusive policies related to the QT Community. He also said that BYU had shared with him that they are ready to make these changes. But, any real evidence of that remains to be seen.
      2. Ultimately, this administration has made clear that we do NOT tolerate this action and that KU has too many problems related to DEIB work on our own campus and we really shouldn't be trying to advocate for policies
    1. Racism on the KU Campus and A Lack of Public Support from Chancellor Girod
      1. We expressed our dissatisfaction to the Chancellor's response to the retweet from the Student Senate account that received a lot of public attention in the past few weeks. The Chancellor was quick to defend our Student Body President's free speech rights, but said that he did not appreciate the statement and that the Student Body President didn't speak for the University.
      2. It was made clear by the Student Senate delegation to this meeting that the Chancellor disrespected and devalued student representation in shared governance through that statement and that without students on this campus, he would not be sitting in Strong Hall with more than half a million dollar salary.
      3. It was also made clear that when the Chancellor's Office did NOT condemn the horrible racism, harassment, and death threats received by the Student Body President and their family, he was enabling that behaviour and sending signals to racists in Lawrence and across the country that the University only cared about the public relations crisis it was facing, NOT the racism.
      4. The Chancellor believes that he handled this situation appropriately and spent "50 hours" defending Niya privately.
  1. Finally, Student Senate First Year Elections will be taking place next week. The declaration of candidacy deadline is 5pm on September 30 2021. So, please reach out to anyone you believe might be interested in getting involved in student governance.

 

Staff Senate Presidents Report

  • Campus leaders have been announced to lead teams in achieving KU objectives, as outlined in our new strategic plan, Jayhawks Rising
    • Staff Senate is beginning work to reach out to these leaders and encourage diverse staff involvement in their processes
  • Staff Senate has an Adhoc committee that is working with HR to reimagine our vision and establish 3-5 bold steps to support that vision
    • Once complete, Adhoc committee plans to assess and realign committee work and chair responsibilities to support said vision
  • Several unit heads on our campus are making blanket decisions to not allow staff in their units to work remotely in sum or in part
    • The Provost and HR are now aware, looking at addressing in the interim and at the six-month evaluation mark of the remote workforce policy (February)
  • With the assistance of UPS/USS Councils, we will be scheduling a meeting with our AVP of Public Affairs to discuss formal channels of communication
    • What we learn will be distributed to our faculty and staff colleagues, with the possibility for a revision proposal to the current communication policy
  • Governance leadership met with our CFO to discuss low morale, issues with recruiting and retaining value staff, pay inequities and possible market studies
    • Our CFO is currently constructing a financial path forward, as supported through Jayhawks Rising initiatives, and supports staying competitive with private and public markets
  • Staff Senate is currently having monthly discussions on our leadership book The Extraordinary Power of Leader Humility: Thriving Organizations – Great Results by Marilyn Gist
    • Plan is to have a leadership retreat during our January meeting to support the book's teachings, with the possibility of a leadership book every academic year
  • Governance leadership continues to meet on a monthly basis with our campus' Emergency Management coordinator to discuss national, regional and local covid issues and concerns
    • Recently discussed the Pfizer progress for 5-11 vaccinations, booster shots, declines in positively rates, with continued hospitalizations of unvaccinated individuals
  • University Senate has voted to approve the following changes, creating greater balance of staff involvement in our governance organization:
    • Adding the ability for a staff member to be vice present of University Senate, in academic odd years, and a student in academic even years.
    • Changing the Chairs of ACEC, International Affairs, Libraries and Retirees to be chaired by a faculty member or staff member.
    • Chair appointments of University Senate committees are done by the University Senate Executive Committee.

 

 

Faculty Senate President's Report to the University Senate 2021.09.30

The following is a partial list of ongoing issues, with brief status updates on each

  1. Financial situation
    1. I have heard little about KU's financial situation since the Provost Office's email in July. Today's KU Today headline said 1st year student enrollment is near pre-pandemic levels.
    2. Governance leaders will meet with CFO DeWitt in October to discuss the need to invest in KU's human capital – faculty, staff, and students. CFO DeWitt will also be a guest at the November 4 University Senate meeting.
  2. Program discontinuance:
    1. AP&P program discontinuance hearings have started and will continue until mid-October (https://governance.ku.edu/ActivePrograms). SenEx will receive their recommendations and forward to the University Senate for a vote in early December.
    2. I have been cc'd on numerous statements addressing the proposed discontinuance of the Visual Arts Education program. Kathy Reed has been uploading all received statements here: https://governance.ku.edu/visual-arts-education-submitted-statements
    3. Ad-hoc committee is observing the process and noting potential improvements to the procedures for University Senate to consider.
  3. Academic workload:
    1. KU is drafting an academic workload policy that would define expectations for university- wide average teaching loads for faculty. The aim is to produce a policy before KBOR charges KU with developing one.
    2. I continue to work with Chris Brown and the chairs of FRPR and SPPT on the draft. We aim to bring the draft to our respective committees as well as deans and chairs in the coming weeks, with an eventual vote at the Faculty Senate.
  4. FRB procedures for hearing a challenge to dismissal of tenured faculty
    1. Ad-hoc committee met this week to review KU General Counsel's markup of the current policy. The revised policy contains numerous editorial changes that are (in my opinion) largely an improvement as well as several substantive procedural changes. The substantive changes have been identified and the ad-hoc committee will provide recommendations to FacEx addressing the merits of each of the substantive changes. If it appears the proposed revisions are, overall, worth pursuing, I aim to work with the Ad-hoc committee, FacEx, and General Counsel to find consensus before bringing a draft to the Faculty Senate.
  5. KBOR redefinition of a baccalaureate degree (so-called "credit cap" issue)
    1. KBOR will vote this fall on a policy change that would allow Kansas universities to elect to accept as many as 75 credits from community colleges.
    2. Currently, the KU Edwards campus accepts up to 75 credits from JCCC. Otherwise, the number of credits a student may transfer to KU from a community college is capped at 64 by FSRR 2.5.4.
    3. Other relevant policies include:
      1. A KU Baccalaureate degree requires 30 credits from KU (https://policy.ku.edu/governance/FSRR#art4sect5)
      2. A KU Baccalaureate degree requires 45 credits of "upper-level" courses: https://policy.ku.edu/governance/USRR#art3sect1
      3. All community college credits transfer to KU as "lower-level" courses (per KBOR and HLC policy)
    4. Governance leaders are meeting with VP Roberts soon to discuss KU's plan for this.
  6. KBOR General education policy
    1. KBOR aims to approve a plan for General Education credits that would allow courses meeting certain G.E. requirements to transfer freely among Kansas institutions.
    2. KU is represented by Provost Bichelmeyer on the KBOR General Education Working Group.
    3. Nick Syrett represents Governance on KU's university-level working group. We hope to have more information to share soon.
  7. KBOR expectations for program review
    1. KBOR has expressed a desire to understand how universities conduct program reviews.
    2. We are meeting with VP Roberts soon to understand what that might mean for KU.
  8. Extra tenure year for faculty incoming in Fall 2020?
    1. Provost Bichelmeyer and VP Brown support allowing an automatic one-year extension of the tenure clock for faculty who started in Fall 2020 that is in addition to the two optional years available to all tenure-track faculty. This change requires KBOR approval.
    2. This issue will be brought to KBOR this fall.
  9. Faculty Rights Board
    1. There is no update on the FRB issue discussed at the 2021.09.23 Faculty Senate meeting.
  10. CLAS Dean Search
    1. We have no update.