University Senate Minutes April 7, 2022


University Senate, April 7, 2022, 3:15 – 5:00 pm
Approved: April 28, 2022

 

Present: Hossein Saiedian, Rémy Lequesne, Allard Jongman, Kristin Villa, Ben Chappell, Charlotte Tritch, Sam Brody, Nils Gore, Jeremy Shellhorn, John Bricklemyer, Ani Kokobobo, John Poggio, Nick Syrett, Mahasweta Banerjee, Nate Brunsell, Lea Currie, Dan Dixon, Patricia Gaston, Nils Gore, Andrea Herstowski, Tim Hossler, Bozenna Pasik-Duncan, Corey Maley, Maya Stiller, Tarun Sabarwal, Charlotte Tritch, Kyle Velte

 

Teri Chambers, Chris Wallace, Robert Waller, Quiz (Aaron Quisenberry), Tim Spencer, Jessica Chilcoat

 

Hollie Hall, Wesley Cudney, Evan Winden

 

Also present: Kathy Reed, Tessa Maclean, Chief of Police Nelson Mosley, Todd Carpenter, Matt Jacobson, VP Jennifer Roberts

 

 

Saiedian introduced Chief Mosley.
 

Chief of Police, Nelson Mosley

Gave a brief background of experience.

  • Mosley’s outside assessment of KU (prior to starting at KU)

    • KU PD was ahead of the game when it came to policies, on use of force, training on de-escalation
  • Next, he got out and met the community partners to learn about their needs
  • Came in here with the community policing way of operating, be approachable.
    • He expects our people to treat everyone with dignity and respect.
    • Our officers are out in the field more to build and maintain relationships
    • Proactive as opposed to just reactive

Three major areas:

  1. Responses to behavioral health crises
  2. Officer Conduct Issues
  3. Advisory and Oversite Processes

We have met with the Chancellor and Provost

 

  • We have a list of officers that are willing to be liaisons
  • We want to survey about what do you want out of your police
  • Looking at creating a citizen board.
  • There has been a shift in the mindset of this is how we have always done it to how do we do it? chief?

 

 

Question:

How many officers do we have?

 

Reply:

This is an area we are trying to enhance; staff wise we are at 34, short 2 officers. We want to work on recruiting with diversity so that our officers reflect the community. Law enforcement everywhere is competing for the same small group of candidates. We are down to 5 out of 10 dispatchers. I think I have one coming in. On the security officer side, it is a little worse.

 

 

Question:

What is meant by minimal force?

 

Reply:

Equal or less to what is presented, e.g. not bringing a gun to a non-gun fight, don’t rush, slow down, focus on communication as opposed to being out on a range and shooting. We have only had one officer-involved incident and that wasn’t on campus.

Over 80% of officers are crisis trained, the goal is 100%

 

Question: 

Can you provide more information on your mental health strategies both for the well-being of your officers and for those who may be encountered by your officers? Dealing with a mental health crisis that may not be criminal in nature?

 

Reply:

We are adding training for the officers, working with Douglas County right now that work with social workers that come along with officers to visits. COVID has slowed it down. We put safety first, so as not to endanger the social workers.

Health and wellness for officers – peer support program, we had, and now I am bringing it back. Allows them to confidentially go to a peer to help. We are looking at getting people a TEAM model so officers know which sergeant to go to about specific issues.

 

Question:

Since the update to the website, the task force recommendations PDF was removed from the Chancellor’s website, also the link isn’t working, are you aware of this issue and will this be fixed?

 

Reply:

I am aware of it, my staff brought that up with me. We are going through a website transition, and that it’ll come back, we are updating our website now to include access to our officers and listing officer phone numbers. I was told it was due to the update and it should be back soon in some form.

 

Question:

If a student is at the health center and thought that there might need to be additional intervention that CAPS doesn’t provide, would they get an escort to somewhere like BERT NASH?

 

If spots are full, the overflow parking is far away, could students call public safety for a safe ride?

 

Reply:

Yes, we offer rides, we come over to help with student mental health services, and we are available for escorts. The only issue is if an officer isn’t available, otherwise yes.

 

Saiedian thanked Chief Mosely.

 

 

Approval of Minutes from March 3, 2022
Motion made byPoggio, second by Stiller.

No objections, approved unanimously.

 

 

Presidents Reports: see below.

  1. Staff Senate – Tim Spencer
  2. Student Senate- Alessia Roark
  3. Faculty Senate – Remy Lequesne
  4. University Senate- Hossein Saiedian
    1. The shared governance resolution has been shared with the Chancellor, he has requested a meeting with us and the Provost. 
    2. 8 committee reports should be received by 4/15.
       

 

DISCUSSION:

  • Amendment to the USRR 1.3.11, 1.4.8, 2.1.6 regarding Sexual assault (see below)

    • Saiedian introduced each amendment

 

 

Motion to suspend the rules to vote today: made by Hall, seconded by Kokobobo

The motion passed by a unanimous vote.

 

 

Motion to approve as presented (all together) the Kokobobo, seconded by Hall:

 

Kokobobo:

We have spoken to everyone, including General Counsel, trying to come up with something that can help students, there were many rounds of revisions. This is not mandatory and is intended to be used on a case-by-case basis, we will have a link to the mandatory reporting information included.

 

Comment:

It’s written in nonmandatory language in order not to cause problems, but it is an important first step.

 

 

Question:

I support this, I would like clarification, can we ask for evidence?

 

Reply:

You would have to report, due to being a mandatory reporter. Working with the appropriate people [eg, care coordinator, etc] would mean that there would be people working with them [the student] and they would know that there is a legitimate trail of evidence.

 

The motion passed by a unanimous vote.

 

 

 

Unfinished Business

  • Weather Policy revision -  Jessica Chilcoat

    • Objective: to minimize the unfairness of the inclement weather policy for staff
    • Language has changed since the pandemic, looking to modify that language
    • Is on all of the agendas (Faculty Senate, Staff Senate, Student Senate etc.)
    • Will provide update after discussions with Provost

 

 

New Business

  • The University Senate Organizational Meeting will be on April 28, 2022. 

 

 

Meeting adjourned

 

 

 

 

 

Cycle Twelve (12) Joint Officer Report (Student Senate)

 

Policy Director

I am working on making KU Mentoring + more relevant and accessible to Student Senate and

the student body. With this, I am hoping to make crucial connections between Senate and

alumni.

 

Graduate President

  • Met with University, Faculty and Staff Senate Leaders to discuss inclement weather policy on 03/25
  • Met with the Chancellor on 03/29 and discussed recycling - it is being looked into, shared governance etc.
  • Arranged for Graduate Students and our supporters to attend finance council on 03/23 where we adamantly advocated for an increase in EOF funds
  • Set up a graduate student meet and greet for April in which the Dean of Libraries and VP for Graduate Studies will attend
  • Worked on the Women and Femme Leadership Conference which takes place tomorrow on 03/31 with Niya and the other board members
  • On 03/11 Alessia and I met with the Provost and discussed KBOR presentation and time for the Fee package, DEIB updates and inclement weather policy

 

 

President

Working with Dr. Durham, OMA, and BSU on a project for endowment

★ Met with Chancellor yesterday and talked about fees, KBOR, and various student/faculty/staff issues that could impact our campus; relayed the timing for fee at KBOR this year to the fee manager

★ Working with our government relation director to secure meetings and details for the executive DC trip next week, along with virtual Big 12 on the hill

★ Meeting with SAC on April 20th in Fort Hays; will go over fee presentations with other KBOR schools and meeting new SAC members for the next administration

★ Working with Senator Turner Seales on a potential scooter project for students on campus

★ Met with the Emily Taylor Center to go over the February Sisters panel I will be moderating on April 14th

★ Finishing up details for the Women and Femme Conference on Thursday from 2-5 pm, you can register in the student senate linktree on IG

★ Recently signed on to support a letter to congress by the Student Basic Needs Coalition addressing student food access and benefits like SNAP

★ Don't forget to sign up for volunteer positions for the KU FNSA powwow onApril 9th

★ Planning to meet with the interim VP for DEI Dr. Hodges-Parsley and our Director of Social Justice to discuss how senate can be more involved with the DEIB office in the future

★ Planning to meet with Dr. Durham and other DEIB focused representatives to discuss goals on campus for better representation and involvement for marginalized communities on campus

 

Internal Affairs Director

  • Some meetings have been scheduled for people to interact with the mentorship program.

 

Vice President

  1. SenEx on 22 March 2022.

    1. A policy amendment has been processed for a vote in University Senate regarding how the university should respond when students impacted by sexual assault need assistance from faculty and/or administrators.
    2. Shared Governance is still very much a topic of discussion following the passage of the Shared Governance Resolution last cycle. One topic brought up was the equity of work distribution across faculty, staff, and students during periods of inclement weather.
  2. I attended a meeting of the UDK Advisory Board on 25 March 2022. At this meeting, we discussed the UDK’s financial status going into the student fee process and some professional partnerships the UDK was entering into to further the practical experience of people contributing to the organization. At this meeting we also discussed the status of the UDK Resolution and future funding. Rhonda Sharp voiced that the UDK is doing well and should work to become less reliant on Required Campus Fees.
  3. Niya, Hollie, and I met with the Chancellor, Chief of Staff Julie Murray, and Dr. Durham on 29 March 2022. At this meeting we discussed:
    1. Condition of the passed Student Senate Recycling Fee: The Student Senate has sought and passed a fee in line with a re-balance of responsibility for the Recycling Fee and wishes to share financial responsibility with the University on recycling efforts at KU.

      1. The question of the university’s ability to commit to recycling was directed by Dr. Durham to Jason Hornberger as the University engages in its own Tuition and Budget Advisory Board meetings.
    2. Student Senate Engagement & Elections in April. Fee Review Implications for next year.
      1. Administration seems to be ready to assist us in structuring election outreach.
    3. Shared Governance Resolution passed by University Senate.
    4. Inclement Weather Policy Equity for Students, Faculty, and Staff.
    5. Mask Policy Updates and University Guidelines on the Policy for future semesters.
      1. The University plans to assess future application of the policy based upon the future case numbers at KU, County Directives, and more policies. Seeking a more holistic approach in establishing guidelines.
    6.  Kansas Senate Bill regarding Trans Student Athletes and Implications at KU
      1. KU is already advocating in the statehouse to get this bill shut down and expects for it to be stopped before reaching a vote in the house or by Gubernatorial veto. If this is not the case, the university will have to develop a strategy for defending trans student athletes.
  4. I assisted in chairing the Social Justice Council for Cycle Twelve (12) to ensure there was a physical presence in the room to structure debate.
  5. I am continuing to work with Niya and SGD Director Ash Wilson to create more partnerships between the Student Senate and the Center for Sexuality and Gender Diversity.
    1. Focus on continued development of trans clothing closet and SGD affiliated student organizations.

 

Social Justice Director

I've been spending all my time planning the DEI Retreat. The event will be held on Tuesday April 12th from 11 am to 3 pm. We will have speaker and performer Jessica Ayala and her band as well as two food trucks with 1,000-dollar prepaid tabs parked outside the union. There will also be campus organizations tabling during this time. I've been working with Riley to get this flyer made and posted. I've also been in contact with Sarah about posting an involvement poll on Rock Chalk Central to get campus orgs signed up to table. So, please keep an eye out for those! And, if you know of any campus groups that would be interested, reach out to me!

 

I've also been working with Niya and Riley on advertising FNSA's upcoming Powwow. They're looking for volunteers, so if you're interested that post should be up on our social media. It is going to be a really great opportunity to volunteer, so please sign up!

 

Lastly, Niya, Alessia, Ari and I are meeting with the new interim provost of DEI this Friday, so I'll have updates for you all on that meeting next week!

 

Government Relations

This week I have been finalizing the details for our Washington DC trip. Myself and three other executive members will go it advocate for higher educational needs as well as meet with various representatives and advocates in DC. We will be sharing these moments through our social media so please keep a lookout. We are beyond excited for this opportunity.

 

Last week I spoke on a reproductive justice panel along with other advocates. SURGE helped organize and wanted to ensure students had a voice on the panel. Though my time and office is ending I hope to be able to continue advocacy on antiabortion bills within Kansas for the remainder.

 

Chief of Staff

  • Resolution coming through tonight authored by Hollie Hall and myself:

    • A Resolution Condemning Military Intervention of a Foreign State (Written in Collaboration with Hollie Hall, Graduate President)

 

Treasurer

  • Finalizing purchases and finance matters.

 

CCO Executive & Managing Director

  • The Send Silence Packing event happened yesterday on Watson Lawn. The event was meant to raise awareness about mental health through an interactive exhibit. SSP was planned and executed by Hawks Mind, a program through KU’s Center for Community Outreach, through a partnership with Active Minds, a mental health advocacy organization. The event was covered by local news outlets, KU media, and CCO communications entities.
  • CCO Executive Staff positions are posted on employment.ku.edu. We are still hiring for Communications Director, Creative Director, Events Director, and Development Director! The applications for program coordinators are also open and can be found on our website.
  • Have been working on planning Into the Streets Week (a week where each of our 13 programs hosts an event related to the year’s theme). This year, our theme is “Sustainability” so we will have events related to recycling, becoming a more environmentally conscious student, clean eating, and more. Event details will be shared as they come, but students can keep a look out at cco.ku.edu

 

 

 

University of Kansas – Staff Senate President Report – April 2022

 

March 1, SENEX meeting

  • Reference minutes from Kathy Reed, Governance office
  • Standard monthly reports provided by Presidents
  • Guest Speakers: Registrar and VP Enrollment Management
  • Discussions included amendment to USRR on Sexual Assault

 

March 2, Staff Senate Executive Committee meeting

  • Reference minutes from Jena Gunter, Staff Senate Secretary
  • Standard monthly reports provided by committee chairs
  • Discussions included new technology chair, staff appreciation ideas, call for reports to include in the Spring newsletter, Docking Institute survey updates, and creation of a message to all staff for Employee Appreciation Day

 

March 3, University Senate meeting

  • Reference minutes from Kathy Reed, Governance office
  • Standard monthly reports provided by Presidents
  • Guest Speaker: Jayhawks Rising
  • Discussions included amendment to USRR on Retroactive Withdrawal, amendment to University Senate code on Retiree Rights and Benefits committee, and vote on University Senate resolution on restoring shared governance at KU

 

March 8, Staff Senate leadership meeting with Provost

  • We have received numerous emails from staff who are very frustrated with both the inconsistent application of the Inclement Weather Policy during the last two inclement weather days, as well as the email to supervisors, which is attached for your reference. Staff are very upset both about the content of the supervisor email and with how late it was received prior to the inclement weather day. What feedback have you received, and what actions is your office taking to address these concerns?  

    • Received feedback from staff and direct reports of the Provost
    • Don’t have full answer on how this moves forward
    • For the first inclement weather day, tried to take liberal approach which caused confusion, especially for those working remotely in locations with no inclement weather
    • For the second inclement weather day, message was an attempt to provide flexibility at the unit level, delayed notification due to crafting message, received pushback from supervisors and staff
    • Have to find a balance between the needs of staff and needs of constituents, need to provide all units with clear guidance
  • The CFO recently communicated to SENEX that employee dependent tuition assistance was not being considered for either the one year or five year budget. Staff responded that this is a priority, and that we will continue to seek resolution to this issue. What feedback have you received from the CFO, and what actions is your office taking to address this concern?
    • Strategic Enrollment Management plan is trying to determine the real cost and gains of dependent tuition assistance, it’s a pricing and tuition strategy
    • The question is providing this benefit an actual cost to the university, or is it like the rack rate for filling empty spots, this answer is critical to tuition and financing
    • Provost is an advocate for dependent tuition assistance, it is good for us to do this as it’s a perk, it’s a way to keep families around, and it helps with university culture
    • The plan is to transition to getting it, but it’s still difficult to quantify, would like to start with 3 credit hours and expand as able
  • We continue to receive concerns from staff regarding the high turnover and lack of competitive salaries. Questions have been brought up regarding what markets the market study is being compared to (local, regional, national, public, private, etc). What details are available regarding these market comparisons?  
    • KU was able to work with KUEA and obtain funds to conduct a study of HR infrastructure, similar to what KU Med conducted, to determine if we have what we need and are organized right
    • Provost is working with Jeff DeWitt and Mike Rounds on conducting a “way” study, so will now have an internal and external review and provide the opportunity to reconcile and compare both
    • Believe the market study is comparing nationally by job class, both higher ed and not higher ed
    • One challenge currently is that businesses in coastal states are allowing individuals to live anywhere in the US while retaining coastal rates
    • Will collect as much data on scope as possible, make comparisons, determine wage targets, and then how to role out in what years
    • First targets are how are we competitive in the AAU space, and then will look beyond to job categories
  • We have received numerous emails from staff who are concerned about the lack of transparency in how their current jobs will be impacted by the reorganizations, specifically Jayhawk Global and the Institute for International and Global Engagement. What feedback have you received, and what actions is your office taking to address these concerns?
    • For Jayhawk Global, no more cuts, in fact have to hire in to make this a success, so we will be growing
    • For IIGE, currently designing the plan, have to be strong and present, these are critical success areas, so anticipate additional growth
    • In general, not seeing us cut people, we are now organizing differently to spend better, this will be discussed in the CFO’s presentation
    • Need to spend better and work together better across the entire university
  • We received word that an AED (automated external defibrillator) was stolen from Blake Hall, and that departments in the building were advised to pool their resources to purchase a replacement. Andrew Foster was then made aware and is now working to resolve the issue. We have concerns that this not the only instance where a department has been advised to financially address an inequity in campus health and safety measures. What feedback do you have regarding this request?
    • Didn’t know about this, will pass along as appropriate
  • With the continued work on the campus communications revamp, we have received feedback from a staff member to see if the weekly or daily communications could accommodate staff appreciation section. We know this would require management of intake and distribution, however staff spoken with so far are supportive of this recommendation. What feedback do you have regarding this request?
    • Once back from spring break, will start announcements on how we will change daily communications
    • Chancellor is looking at how the position will take shape with David Cook leaving
    • Provost still needs to be able to communicate regularly with her own voice

 

March 9, Staff Senate meeting

  • Reference minutes from Jena Gunter, Staff Senate Secretary

 

March 15, UPS/USS Joint Council Meeting

  • Reference minutes from Brian Moss, UPS rep
  • Standard monthly reports provided by Presidents
  • Discussions included Satisfaction Survey Update (survey will go out Tuesday, April 5th at 6:00am), timeframes for each institutions executive officers’ terms, menstrual equity issues at each campus

 

March 22, SENEX meeting

  • Reference minutes from Kathy Reed, Governance office
  • Out of office, not in attendance

 

March 28, Staff Senate leadership meeting with Chancellor and Provost

  • Inclement Weather Policy  

    • The last three inclement weather days have seen both a loose interpretation of the Inclement Weather Policy and a full about face with encouragement for superiors to find work for in-person staff to complete remotely.
    • This has not been well received by staff and supervisors at multiple levels of this organization, and has been additionally detrimental to an already low morale among staff who are overworked, underpaid, and feel under appreciated.
    • What feedback have you received regarding the inconsistent application of this policy?
    • What feedback have you received regarding the messaging that went to supervisors, and most recently to directors and chairs, that outlined work for in-person staff to complete remotely?
    • What options are you currently discussing on how to balance the needs of customers with the needs of staff?
    • If inclement weather only impacts the university three days a year, and requiring staff to work on inclement weather days has shown to have a negative impact on staff morale, is university leadership open to revising the policy to a full closure on inclement weather days?

Response

    • Chancellor has not heard anything about this. This is an internal campus issue.
    • Provost - In the first weather event, Mike talked with Unified Command, Mike pushed to give all staff a day off. That was challenged because it was not lined up with the policy - but they were essentially testing the new structure and allowing staff some space. Mike got a lot of push back from some units. The opportunity cost is $750K/day. Then they tried to find a balance - figure out how to have a flexible work policy related to inclement weather as well - the message was late because there was a lot of discussion. The third time they tried to get messaging out earlier.
    • Provost - If we are going to be all or nothing in inclement weather, then maybe we need to be all or nothing on remote work as well
  • Dependent Tuition Assistance
    • The CFO communicated to SENEX in February that employee dependent tuition assistance was not being considered for either the one year or five year budget.
    • This is a priority of staff, both for recruitment and retention, and we will continue to advocate for assistance comparable to our AAU peer institutions of 50% coverage.
    • What ongoing discussions can you share with us regarding the status and implementation of dependent tuition assistance into the budget?
    • If the cost of assistance is difficult to quantify, is university leadership open to a trial period of covering three credit hours per dependent to gauge cost versus gains?

Response

    • Provost is looking long-term at six credit hours (50% of regular enrollment for an undergraduate), with possibly three credit hours to start in the short-term
    • We have to figure out the financial impact of this - is there a cost? Or is this just a discount? Jason is talking to CACUBO colleagues to see how they account for similar programs and how they build that into the 5 year financial plan.
    • Started with the scholarship plan because per Regents policy, we have to offer it to every Kansas state employee.
    • Fort Hayes State and Pitt State do this currently but the Regents policy isn’t being enforced.
    • Perhaps the language has to be "tuition waiver" - vs if we say scholarship - that may impact how the policy is implemented (accounting convention vs. real dollars)
    • Chancellor - the best way to go is to expand what we have now, to stay within current policies
  • Recruitment and Retention
    • What has university leadership been able to accomplish in the last four months to address the recruitment of quality staff?
    • What has university leadership been able to accomplish in the last four months to address stabilizing retention rates of staff?
    • What is university leadership currently doing to address the recruitment and retention of quality staff?
    • What is university leadership currently doing to provide internal advancement opportunities to retain quality staff?
    • What is the status of the current market study?
    • What markets is this study being compared to? Local, regional, national, public, private, etc.?
    • When will the market study findings be implemented into the university budget?

 

Response

  • Market study - we will have a Y1 plan with cost of living adjustments, then we'll have a longer 5 year plan to have a bigger impact. We have to get the merit questions addressed as well.
  • Data for market study is due into Jeff by Dec 15th and then it will be built into the next year
  • We are expanding out advertising - matching the scope of the work/job with the scope of ads
  • Market study is internal and external markets to avoid bias
  • Exit surveys and supervisor tools - thinking about a mandatory exit survey - they are working on that; DEIB office is partnering with HR on this project.
  • Training for supervisors - SEGAL group is doing the market study, they are doing as assessment of our HR capacity - do we have the capacity to do the professional development that we need to do here? May pay some faculty for part time professional development work. Human performance system is a big priority. Supervisor need to be trained to have difficult performance-based conversations, will be the biggest cost of dollars in this Jayhawks Rising area, and we need a better system for recruitment.
  • Centralized Communications

    • What has university leadership been able to accomplish in the last four months to revamp university communications?
    • With the recent turnover of the Vice Chancellor for Public Affairs, how has this impacted the university communications planning?
    • If staff expressed interest in dedicating a section of daily or weekly correspondence to staff appreciation submissions, would university leadership be open to the idea?

 

Response

    • In the process of restructuring the Office of Public Affairs, some activities are going to move under Julie and the new person is going to be a true Communications person to take a look at all of our internal and external communications
    • Continuing to move forward with developing the daily communication tool
    • Governance will be included in the search - opportunity to meet with top candidates

 

 

 

Faculty Senate President’s Report to SenEx and the University Senate - Early April 2022

The following is a partial list of ongoing issues, with brief status updates on each:

  1. University Senate Resolution to Restore Shared Governance at KU:

    1. The resolution was sent to campus and the Chancellor on March 7. On March 23, the Chancellor’s Office requested a meeting with governance leaders and the Provost. We are working to schedule this.
    2. A meeting is a good first step, but one meeting is not enough to resolve the substantial issues raised in the resolution. The task group requested in the resolution is the most appropriate way to sustain the discussion and involve a larger group of campus representatives.
  2. Raises
    1. I have been told that raises are likely sometime this calendar year, perhaps contingent on the outcome of the legislative session. I was also told it is likely raises will not take effect until late in the fall or early in 2023 because of the long timeline required to evaluate faculty and staff.
    2. If raises are to be allocated for next academic year based on a legislative allotment for the upcoming fiscal year, I feel strongly that raises should be effective for faculty at the start of the academic year.
  3. Policies and Procedures
    1. Policies/Procedures Previously Approved by Faculty/University Senate

      1. Academic workload policy:

        1. Amendment has been sent to the Chancellor for approval.
      2. Retirees Rights and Benefits Committee membership:
        1. Amendment has been sent to the Provost/Chancellor for approval.
      3. USRR 2.3.3 – Medical or compassionate retroactive withdrawals:
        1. Amendment has been sent to the Provost/Chancellor for approval.
    2. Faculty Senate Policies/Procedures i. FSRR 2.5 – KBOR redefinition of a baccalaureate degree (so-called “credit cap”) 1. On March 29, FacEx approved an amendment of FSRR 2.5 prompted by KBOR’s redefinition of a Baccalaureate degree. The amendment will be considered by the Faculty Senate this term.
    3.  University Senate Policies/Procedures
      1. USRR XX – Accommodations for students impacted by sexual assault

        1. The amendment is on the April 7 University Senate agenda.
    4. Other/Misc.
      1. The role of governance in policy development

        1. No update. I meet with Chief Audit Executive Curran on April 14 to discuss next steps.
  4. KBOR 
    1. AP Cut-scores review

      1. No update. A final decision will be made by the Council of Chief Academic Officers at an upcoming meeting.
    2. KBOR General education policy
      1. No update.
    3. KBOR Program review
      1. No update.
  5. CLAS Dean Search
    1. Search Committee co-chairs will attend an open meeting on April 14 that was organized by SenEx.
  6.  Data analytics
    1. A group of faculty will meet with VP Brown and leaders of AIRE on April 8 to discuss the role of faculty in guiding the use of data in decision making on campus.
  7. Optional summer pay disbursement for faculty 
    1. No update. I continue to expect that KU will survey faculty involved in the program sometime this year as part of a review of whether to continue this benefit for a second year.
  8.  Email communications from governance leaders a. No update.
  9.  DEIB VP Search
    1. No update.

 

 

 

Amendment to the USRR 1.3.11, 1.4.8, 2.1.6 regarding Sexual assault

SenEx, March 22, 2022
Approved by SenEx, March 22, 2022
Forward to Faculty, Staff and Students March 31, 2022
Forward to University Senate, March 31, 2022

 

We understand the scope and significance of the impact of sexual assault, intimate partner violence, dating violence, or stalking on the lives of our students. As elected representatives that work on maintaining policy, including the University Senate Rules and Regulations, the University of Kansas University Senate has held conversations with the Care Coordinator, The Office of Civil Rights and Title IX, General Counsel, the Office of the Provost, the University Ombuds, Student Affairs and others to generate with language that formalizes academic supportive measures for students within the University Senate Rules and Regulations. These code changes are the outcome of those conversations.

These changes specifically aim at providing supportive measures in coursework for students impacted by sexual assault, intimate partner violence, dating violence, or stalking. We know that the majority of faculty are already providing this academic support for students in partnership with Care Coordinator, the Office of Civil Rights and Title IX, Student Affairs, and others. However, in the interest of ensuring equity across the university, and in order to provide students with a clear path for these supportive measures, it is important to elevate the issue through formalized code language. The impact of sexual assault, intimate partner violence, dating violence, or stalking within the academic space is considerable and both difficult to measure and difficult to quantify with timelines. Partnerships between faculty, students, and staff who work on supporting impacted students can help mitigate the situation.

 

USRR Article I. Section 3. Final Examination Schedules

1.3.11 Students impacted by sexual assault, intimate partner violence, dating violence, or stalking may be excused from being present for the final examination. The instructor and student shall come to a mutually agreeable method of making up the missed examination. Students or appropriate student designees should initiate discussion with the instructor prior to the examination/test, and they may request assistance for supportive measures from a third party (potential third-party entities include, but are not limited to, the Care Coordinator, the Office of Civil Rights and Title IX, or Student Affairs). In addition to providing these measures, instructors are also mandatory reporters.

 

USRR Article I. Section 4. Examinations, Quizzes, and tests Other Than Final Examinations 

1.4.8 Students impacted by sexual assault, intimate partner violence, dating violence, or stalking may be excused from being present for scheduled examinations, quizzes, and tests other than final examinations. The instructor and student shall come to a mutually agreeable method of making up the missed examination. Students or appropriate student designees should initiate discussion with the instructor prior to the examination/quiz/test, and they may request assistance for supportive measures from a third party (potential third-party entities include, but are not limited to, the Care Coordinator, the Office of Civil Rights and Title IX, or Student Affairs). In addition to providing these supportive measures, instructors are also mandatory reporters.

 

 

USRR Article II. Academic Work and Its Evaluation

Section 1. Recorded Evaluation of Student Performance.

 

 

2.1.6 Students impacted by sexual assault, intimate partner violence, dating violence, or stalking may request supportive measures for their coursework from faculty. To request these measures, students or appropriate student designees may enlist the assistance of a third party of the student’s choosing (potential third-party entities include, but are not limited to, the Care Coordinator, the Office of Civil Rights and Title IX, or Student Affairs). If the parties cannot come to an agreement, they can reach out to the Ombud's Office to consider their options, including mediation. In addition to providing these supportive measures, instructors are also mandatory reporters.