SenEx Minutes December 7, 2021


University Senate Executive Committee – SenEx December 7, 2021

Approved: February 1, 2022

 

Present: Hossein Saidian, Rémy Lequesne, Patricia Gaston, Nate Brunsell, Ani Kokobobo, Kyle Velte, Corey Maley, Nick Syrett, Teri Chambers, Jessica Chilcoat, Tim Spencer, Hollie Hall, Camden Baxter, Ethan Roark

Also present: Kathy Reed, Tessa Maclean, Interim V.P. D.A. Graham, Addison Keegan-Harris

Hossein introduced D.A Graham

 

D.A. Graham, Interim Vice Provost Diversity Equity Inclusion and Belonging

  • Expanded staff to include an AVP for staff specifically and an engagement coordinator, a total of 7 employees now.
  • All the schools are now represented with an equity advisor, and those equity advisors all have committees that are working with them.
    • Not all administrative units have an equity advisor, our office works with those units.

 

After much discussion, it was identified that by use of the Inclusive Excellence Framework, equity advisors and the AVPs would report out to the Office of Diversity, Inclusion, Equity, and Belonging. Self-studies will be used as the starting point for where we are, and where we’d like to get to, and then a plan will be made for how to get there. Noted areas of improvement are recruiting and retaining BIPOC faculty, staff, and students.

 

Saidian thanked Graham.

 

 

Approval of minutes from November 16, 2021 - Motion made to approve by Hall, seconded by Kokobobo.

Minutes approved unanimously.
 

Presidents Standing Reports

  1. Student Senate Vice President Ethan Roark
  2. Staff Senate President Tim Spencer
  3. Faculty Senate President
  4. University Senate President Hossein Saiedian
    1. Still working on the letters for the Program Discontinuance, will be going to the Provost’s office by the end of week.
    2. Office of IT and AIRE are forming a committee. As of right now, Maclean will be representing the Office of Governance.

 

The committee agreed to waiting to be emailed the reports after the meeting and would respond in email with any questions or concerns.

 

USRR 2.3.3 Compassionate Withdrawal (see below)
 

After some discussion a motion to vote on sending the amendment to the full senate was made by Brunsell and seconded by Kokobobo.

Motion approved unanimously.

 

 

Student Senate Resolution – Support of University of Kansas Center for Latin American and Caribbean Studies (CLACS) (see below).

 

Comment:

I find it difficult to vote to support this because the other centers are important too. I understand why you did it this way, I just think we would need to be more inclusive if we are going to do it as a full body.

 

Comment:

I don’t feel comfortable indorsing something that is exclusive of centers. I know the process of negotiations are multilayered and fluid and I have concerns about interjecting into a process that is so fluid with limited information.

 

Reply:

I agree, I want it to be more inclusive. We didn’t want to speak on behalf of people that didn’t come to us. It is a bit complicated. But maybe over break we as SenEx could write something in support for all the Centers and send that to full Senate in January?

 

A motion to vote made by Hall, withdrawn.

 

Comment:

As someone who writes grants, I would feel uncomfortable commenting on that from a governance perspective. We could give a statement of general support.

 

Motion to table the Student Senate Resolution for CLACS (to revisit and write for support being at the institution) made by Hall, seconded by Chilcoat.

Motion approved unanimously

 

 

Unfinished Business

Update: Ad-Hoc Program Discontinuance Committee

    • Over break we want to reach out to the Provost and General Counsel for their take on the policy
    • We wanted to emphasize that there is no one metric that should be utilized for program discontinuance. We think there are multiple metrics.
    • We want there to be a step-by-step process instead of surprising people when things are no longer meeting requirements.
    • We included staff too (for protection), they hadn’t been there before.
    • We still have some revisions left to do.
    • Ensuring that this only happens once a year
    • We want to know what the money savings (if there are some) are, and where they will go (gain transparency).

 

Question:

Is the next step to revise and then check with the Administration?

 

Reply:

Yes, I want a sense of how you all feel about it, and if no red flags we can go to the Administration, and then senate.

 

Question:

In 8.1.2.2 and 8.3.3.2, I’m wondering why it only identifies Unclassified staff, do we have to have that in there?

 

Reply:

Our goal is to support staff. Would both be impacted?

 

Comment,

Yes, we do have some admins that are support staff.

 

Reply:

We can change it to just say staff.

 

Question:

8.5.3.2 Regarding the Dean’s recommendation, could the dean say other reasons (beyond what’s explicitly mentioned), that don’t pertain to what’s listed above?

 

Reply:

Okay, the reason’s need to be explicit.

 

Question:

You’re relying on the Provost to make the public notices not the governance office to do that work, was there a reason for that change?

 

Reply:

I think there is an expectation that it be get done, would it make your life easier if the Provost’s Office that did this work?

 

Follow-up:

It helps to know every step along the way.

 

Motion to vote to empower to go to the Administration made by Syrett, second Chambers.

Motion approved unanimously

 

Update: Sexual Harassment Policy: Kokobobo

  • No change came from out talk with the Provost.
  • Jeff Casen is open to be in the working group. Goal is to provide accommodations to students that have experienced sexual assault and to have the Care Coordinator to take initiatives in these situations.
  • It should start in earnest next semester.

 

 

New Business-

Review of Retiree Rights and Benefits Committee Statement

  • Hiring a GA to help the committee with a comprehensive survey, they want SenEx to support this.

After some discussion it was decided that an email would be sent expressing SenEx’s blessing of the statement.            

 

Saidian thanked everyone for their time and effort.

Meeting is adjourned.

 

 

 

 

USRR 2.3.3 Compassionate Withdrawal

Approved by FacEx: 11/30/21
Approved by SenEx: 

Recommended edits related to the Retroactive Withdrawal Recommendations from the 2020-2021 pilot for Medical and Compassionate Withdrawal led by the Office of University Registrar and all KU Academic Units.

 

University Senate Rules and Regulations (USRR)

Article II. Academic Work and Its Evaluation

Section II Change of Grade

 

2.3.3 In the most extreme and unusual circumstances, a student may petition for retroactive relief in some or all courses in which they were enrolled.

a. withdraw from all the courses in which the student was enrolled. In this case a properly constituted committee from the school or College in which the student was enrolled may assign the letter W in all courses of that semester. The faculty members (s) in charge of the course(s) need not be consulted.

Or

b. if the student is asking for selective relief in a course in which the student was enrolled, a properly constituted committee from the school or College in which the course was taken may assign, after consultation/concurrence with the faculty member in charge of the course, the letter I, incomplete, or W, withdrawal. If the incomplete is assigned, it is to be in accordance with University Senate Rule 2.2.3. The work necessary to complete the course and remove the incomplete is to be determined by the faculty member in charge of the course. If the faculty member in charge of the course is unavailable or otherwise unable to provide a regime of work to complete the course, the department will take responsibility to determine the required work.

Each course is to be considered separately but the same committee may consider more than one course at the discretion of the dean of the school responsible for the course.

 

2.3.3.1 Undergraduate students may submit a petition for retroactive medical or compassionate withdrawal from courses, as defined in USRR [RK1]  2.3.3.1.b, to the Office of the University Registrar. The petition must then be reviewed by a committee comprised of representatives from the school or College in which the student was enrolled, the Office of the University Registrar, Financial Aid, and Student Affairs. The committee may elect to assign the letter W in either all courses or no courses of that semester. This committee is not empowered to enact selective relief. The faculty member(s) in charge of the course(s) need not be consulted. 

2.3.3.1.a. A school or College has the authority to submit a petition on behalf of a student for consideration in accordance with USRR 2.3.3.1  when expedited petition approval is in the best interest of the student and the University due to severe or egregious circumstances.

2.3.3.1.b. A medical withdrawal may be granted when extraordinary circumstances, such as a serious illness or injury, prevent a student from continuing classes. USRR 2.3.3.1 covers both physical health and mental health. Examples include sudden debilitating illness, hospitalization, mental health crises, or exacerbation of a chronic health condition.

A compassionate withdrawal may be granted when extraordinary personal reasons, not related to the student's personal physical or mental health, prevent the student from continuing in classes. Examples include a death in the student's immediate family or care of a seriously ill child, spouse, or close family member.

2.3.3.2 To be considered for retroactive relief from a course, undergraduate students whose reason(s) for withdrawal are not covered under USRR 2.3.3.1 and graduate students should submit a petition to the school or College in which they were enrolled.

2.3.3.2.a. A petition to withdraw from all courses in which the student was enrolled must be reviewed by a committee from the school or College in which the student was enrolled. This committee may assign the letter W in all courses of that semester. The faculty member(s) in charge of the course(s) need not be consulted.

2.3.3.2.b. A petition for selective relief in a course in which the student was enrolled must be reviewed by a committee from the school or College in which the course was taken. This committee may assign the letter I, incomplete, or W, withdrawal for one or more courses after consultation with or concurrence of the faculty member in charge of the course in accordance with school or college policy (USRR 2.3.3.4) If the incomplete is assigned, it is to be in accordance with USRR 2.2.3 The work necessary to complete the course and remove the incomplete is to be determined by the faculty member in charge of the course. If the faculty member in charge of the course is unavailable or otherwise unable to provide a regime of work to complete the course, the department must take responsibility to determine the required work. Each course is to be considered separately but the same committee may consider more than one course at their discretion.

2.3.4 To ensure uniform implementation of these procedures a) each school and the College will develop a written policy for the guidance of the committee and b) each school or College will adopt a uniform policy as to whether concurrence or only consultation is required. The policies are to be made available to faculty and student, and posted in the Policy Library by the Dean or their designee.  [RK2] 

 

Student Senate CLACS Resolution

2022-304

October 29, 2021

Authors: Latin American Graduate Organization

Sponsors: Latin American Student Union; Hollie Hall, Erik Dains, Faith Lopez, Angela Davis, D’Arlyn Bell, Sadie Williams, Wesley Cudney, Melek Ben-Ayed, Alejandro Rangel-Lopez, Sarah Grindstaff, Caroline Steele, Gabriella Fischer, Naz Worpel, Silvia Sánchez, Mary Morrison, Ana Lahovary, Taylor Tappan, Niya Denise McAdoo, Diego Chavez, Daniel Bagheri Sarvestani, Giovanna Pastore, Alayna Raya, Arianna Chavarria, Josh Navarro, Brittany Ussery

A RESOLUTION IN SUPPORT OF UNIVERSITY OF KANSAS CENTER FOR LATIN AMERICAN AND CARIBBEAN STUDIES (CLACS)

WHEREAS, the University of Kansas (KU) Center for Latin American and Caribbean Studies (CLACS), established in 1961, is a nationally renowned interdisciplinary research center linking more than 100 affiliated faculty members at KU from the School of Business, School of Education, School of Architecture and Design, the College of Liberal Arts and Sciences, and the KU Medical Center; as well as students from humanities, social science, and STEM fields. CLACS affiliates study the histories, cultures, languages, politics, institutions, economics, and landscapes of Latin America and the Caribbean. CLACS views its role as a catalyst for ensuring a vigorous presence of teaching, research, and community outreach related to Latin America while promoting multiculturalism and diversity, equity, inclusion, and belonging on campus and in the community, evidenced by the following:

i. CLACS is a Comprehensive National Resource Center (NRC) on Latin America designated by the US Dept. of Education (DoE) in 1983-1988; 1994-2006; 2010-2014; and 2018-2022. The U.S. DoE Title VI NRC grant funds faculty research, travel, and collaborative projects by an estimated $20,000 per year, with additional grant funds off-setting Study Abroad costs to make Study Abroad programs more affordable for KU students traveling to Latin America.

ii. CLACS offers interdisciplinary degree programs in Latin American & Caribbean Studies at the Bachelor’s and Master’s levels, in addition to a Graduate Certificate in Latin American & Caribbean Studies. The undergraduate and graduate degree programs are cost-effective since the Center relies entirely on faculty from other departments to impart classes. Additionally, some of the Center’s activities are supported by external funding, such as the four-year, $804,000 Title VI NRC grant from US DoE.

iii. CLACS provides Foreign Language and Area Studies (FLAS) fellowships, funded through the US DoE Title VI NRC grant, to students interested in learning less commonly taught languages such as Maya-Kaqchikel, Maya-

K’iche’, Maya-Yucatec, Miskitu, Quechua, Haitian Creole, Guaraní, and Portuguese. Fellowships provide up to $18,000 for tuition/fees and a $15,000 living stipend during the academic year for graduate students; up to $10,000 for tuition/fees and $5,000 stipend for the year for undergraduates; Summer fellowships provide up to $5,000 for tuition/fees and $2,500 stipend to undergraduate and graduate students.

iv. CLACS is an inaugural member of the Tinker Field Research Collaborative, which funds CLACS and ten other Centers nationwide. CLACS funding is $15,000 per year for five years to support graduate student travel and research in Latin America.

v. CLACS works closely with designated regional specialist librarians to ensure KU Libraries continues to host one of the nation’s premier collections on Latin America.

vi. CLACS is committed to community outreach, partnering with 1) the Topeka School District on a pilot program for continuing language learning for educators; 2) the other Area Studies Centers at KU, Donnelly College in Kansas City, Johnson County Community College, and Kansas City Community College on an annual Global Opportunities Expo; and 3) with the Lied Center and Spencer Museum of Art on arts and cultural programming and exhibits, with accompanying materials to support public school educators in Kansas.

vii. CLACS is committed to developing new study abroad and service-learning programs in Haiti, El Salvador, Guatemala, Honduras, Costa Rica, and Paraguay, as well as an online certificate in Latin American and Caribbean Studies so that students in other parts of Kansas and the Midwest can develop expertise in Latin America.

WHEREAS, 1) the University of Kansas (KU) is “the state’s flagship university and premier research institution, serving the state, nation, and world”; 2) is “dedicated to preparing its students for lives of learning and for the challenges educated citizens will encounter in an increasingly complex and diverse global community”; and 3) fulfills its mission “through faculty, academic and research programs of international distinction, and outstanding libraries”; in practice CLACS—an interdisciplinary locus of research, teaching, and community outreach that contributes directly to core elements of KU’s mission—no longer benefits from the critical institutional support it once enjoyed, as evidenced by the following:

i. CLACS has only one .5 FTE tenure-line faculty member assigned to its program as Director;

ii. CLACS suffered a budget reduction of 31% last year;

iii. CLACS is facing a proposed budget loss of approximately 36% from its upcoming grant proposal for the renewal of US DoE Title VI NRC funding;

iv. CLACS is facing the discontinuation and/or merger of its BA, MA, and Graduate Certificate programs.

The loss of institutional support for CLACS undermines its core mission and values in the following ways:

i. Competitiveness for future Title VI NRC funding from US DoE;

ii. Provision of interdisciplinary education to KU students, including undergraduate and graduate major programs;

iii. Provision of Foreign Language and Area Studies (FLAS) fellowships to undergraduate and graduate students learning indigenous and other less commonly taught languages from Latin America;

iv. Provision of research and travel funding for graduate students from the Tinker Field Research Collaborative and other funding sources;

v. Continuation of community outreach services for developing study abroad programs, service-learning opportunities, and pedagogical materials for local educators.

THEREFORE, BE IT RESOLVED THAT THE CENTER FOR LATIN AMERICAN AND CARIBBEAN STUDIES (CLACS) RECEIVE THE FINANCIAL AND INSTITUTIONAL RESOURCES NEEDED FOR FULFILLING ITS MISSION IN ACCORDANCE TO THE UNIVERSITY’S STATED COMMITMENT TO DIVERSE, EQUITABLE, AND MULTICULTURAL RESEARCH, PEDAGOGY, OUTREACH, AND BELONGING.

The Nine Members of the Kansas Board of Regents

Douglas A. Girod, Chancellor

Barbara Bichelmeyer, Provost

Charles Bankart, Associate Vice Provost for International Affairs

Jennifer Roberts, Vice Provost for Graduate Studies

Tammara Durham, Vice Provost for Student Affairs

D.A. Graham, Interim Vice Provost for Diversity, Equity, Inclusion, and Belonging

John Colombo, Interim Dean for College of Liberal Arts and Sciences

Marta Caminero-Santangelo, Director of Center for Latin American & Caribbean Studies

Members of University Senate

Members of Student Senate

KU Office of the University Registrar

 

 [RK1]Suggest using 2.3.3.1 b, will be easier to look for as the reference.

 [RK2]So the policy is easily available.