SenEx Minutes April 5, 2022

University Senate Executive Committee – SenEx April 5, 2022
Approved: April 19, 2022


Present: Hollie Hall, Nate Brunsell, Rémy Lequesne, Hossein Saiedian, Kyle Velte, Nick Syrett, Jessica Chilcoat, Corey Maley, Ani Kokobobo, Patricia Gaston


Also present: Kathy Reed, Tessa Maclean, Karen Moeller, Jeff Chasen



Approval of minutes from March 22, 2022
Motion made by Syrett, seconded by Kokobobo. No discussion, approved unanimously.




Standing Reports: (see below)

  • Student Senate Vice President - Alessia Roark

    • Nothing to add
  • Staff Senate President - Tim Spencer
    • Nothing to add
  • Faculty Senate President – Rémy Lequesne
    • Nothing to add
  • University Senate President - Hossein Saiedian
    • We received the RRBC final report


After a brief discussion, it was decided that more thought will be put into how the committees’ final reports can be best utilized to make positive changes.


Recommendation from AP&P (Karen Moeller):  USRR 1.3.12 Final Exams-Mandated Religious Holidays (see below)

  • Acting on 2 of the charges
  • In response to a holiday during finals week last year
  • A new addition, already this for exams and assignments.
  • The first part of the language is in the test-taking policy and the bottom language is used in the making up examinations in the final examination part.


Motion to move to approve and move to the University Senate made by Chilcoat, seconded by Brunsell.



How would the 21-day review fit in with the rest of the school year?


Reply Reed: the 21 days will include however many are left of the remaining school year and the rest of the days would be in the fall.


No objections, passed unanimously.


Recommendation from AP&P: (Karen Moeller) Amendment to USRR –2.6.5 Reduction of grade for the course: (see below)

  • When retroactive CR/NC began being allowed, there was some discovery with students who had academic misconduct and were assigned a reduction of the grade for the course like an F or D, the students were changing it to CR/NC and we had nothing in our bylaws to prevent that… doesn’t usually impact things in most cases, but can, so we wanted it added to the code.
  • We only have it in the reduction of a grade of a course.



Motion to move to approve and move to university senate made by Brunsell, seconded by Maley.



I’ll defer to the language experts, but should it be responsible for or guilty of?


Reply Moeller:

We didn’t want to use the words guilty of, maybe it should be responsible for, we found this in other language, that’s why we used it.



If others are okay with this language it works for me.


No objections, approved unanimously.


FRPR Resolution to Defend Academic Freedom in Teaching and Community Engagement Draft (see below) to be discussed.

  • Gaston: We went back and came up with this document, we wanted it to be clear and concise. We wanted it to call for action from the Provost and the Chancellor. We included footnotes.

    • We didn’t want to delve into the weeds.



This came from FRPR and originally by faculty and with faculty in mind, but then Emma framed it with students and staff also and that’s why SenEx is considering it. Although they weren’t involved in creating this draft.



Correct. The use of the word “teachers” was to be inclusive; we didn’t want to leave anybody behind.



Are you asking them to write a campus message?


Reply Gaston:

We felt like there could be multiple ways for them to respond, but a campus message would be a good way for them to respond for starters.



I originally had some resistance due to provoking… but it’s what is right. Jessica, do you foresee any issues with staff given that staff weren’t involved in drafting?


Reply Chilcoat:

I could bring it up in the exec committee tomorrow to see what initial thoughts are… but I don’t foresee an issue and will report if there is a concern.


Motion to move to approve and move to full senate made by Kokobobo, seconded by Syrett

No objections, passed unanimously.


Unfinished Business

  • Sexual assault/intimate partner violence – Ani Kokobobo

    • The language was sent out to campus
    • We received comments that brought up two main issues:
  1. Mandatory reporting: revising the language based on other language that’s out there to clarify who is a mandatory reporter and who isn’t among those individuals who are listed.
  2. Timelines: Faculty don’t want to be in the position to dictate the timeline, policy/procedure isn’t the place either. We can’t adjudicate what the timeline is, and this is what the language reflects. We could say: no statute of limitations, I don’t know that that is needed.



It sounds like we could tweak the language slightly for the first issue and for the second one,  I tend to think if we don’t need it, don’t put it in.



I agree, I like the first and not the second, it’s not mandatory, and if we make it seem like it is, we may face undue opposition, they could always build the procedure around it later.


Comment Velte:

I agree with both of you.


Reply: Kokobobo

Great I will update the mandatory reporting language.



New Business

  • Shared governance resolution

    • We received a response, we talked to the Provost about it and the Chancellor replied via Julia Murry and they requested a meeting to discuss the resolution. This meeting would be with the Faculty, Staff, and Student Presidents.

      • They want concrete solutions, they want things that can be done now, and long-term.


Comment Hall:

We met with the Chancellor last Tuesday and he asked us about this and he wanted to know what faculty, staff and students want. We said we have a google doc that’s being worked on. He wanted me to explain my perspective on what each group wants. He seemed happy to meet with us all and figure it out.



Faculty and staff only each meet with him once a semester and so we have no opportunity to advocate for ourselves but thank you for trying.



We are trying to make it very clear that one meeting won’t cover it for the task group this resolution is calling for. It needs to be an ongoing conversation.



As a backup, we could form an ad-hoc committee with members from the administration, campus community, and governance.



Staff and students will update their part of the google doc (list of demands).        



Meeting adjourned.





Cycle Twelve (12) Joint Officer Report (Student Senate)


Policy Director

I am working on making KU Mentoring + more relevant and accessible to Student Senate and

the student body. With this, I am hoping to make crucial connections between Senate and



Graduate President

  • Met with University, Faculty and Staff Senate Leaders to discuss inclement weather policy on 03/25
  • Met with the Chancellor on 03/29 and discussed recycling - it is being looked into, shared governance etc.
  • Arranged for Graduate Students and our supporters to attend finance council on 03/23 where we adamantly advocated for an increase in EOF funds
  • Set up a graduate student meet and greet for April in which the Dean of Libraries and VP for Graduate Studies will attend
  • Worked on the Women and Femme Leadership Conference which takes place tomorrow on 03/31 with Niya and the other board members
  • On 03/11 Alessia and I met with the Provost and discussed KBOR presentation and time for the Fee package, DEIB updates and inclement weather policy




Working with Dr. Durham, OMA, and BSU on a project for endowment

★ Met with Chancellor yesterday and talked about fees, KBOR, and various student/faculty/staff issues that could impact our campus; relayed the timing for fee at KBOR this year to the fee manager

★ Working with our government relation director to secure meetings and details for the executive DC trip next week, along with virtual Big 12 on the hill

★ Meeting with SAC on April 20th in Fort Hays; will go over fee presentations with other KBOR schools and meeting new SAC members for the next administration

★ Working with Senator Turner Seales on a potential scooter project for students on campus

★ Met with the Emily Taylor Center to go over the February Sisters panel I will be moderating on April 14th

★ Finishing up details for the Women and Femme Conference on Thursday from 2-5 pm, you can register in the student senate linktree on IG

★ Recently signed on to support a letter to congress by the Student Basic Needs Coalition addressing student food access and benefits like SNAP

★ Don't forget to sign up for volunteer positions for the KU FNSA powwow onApril 9th

★ Planning to meet with the interim VP for DEI Dr. Hodges-Parsley and our Director of Social Justice to discuss how senate can be more involved with the DEIB office in the future

★ Planning to meet with Dr. Durham and other DEIB focused representatives to discuss goals on campus for better representation and involvement for marginalized communities on campus


Internal Affairs Director

  • Some meetings have been scheduled for people to interact with the mentorship program.


Vice President

  1. SenEx on 22 March 2022.
  1. A policy amendment has been processed for a vote in University Senate regarding how the university should respond when students impacted by sexual assault need assistance from faculty and/or administrators.
  2. Shared Governance is still very much a topic of discussion following the passage of the Shared Governance Resolution last cycle. One topic brought up was the equity of work distribution across faculty, staff, and students during periods of inclement weather.
  1. I attended a meeting of the UDK Advisory Board on 25 March 2022. At this meeting, we discussed the UDK’s financial status going into the student fee process and some professional partnerships the UDK was entering into to further the practical experience of people contributing to the organization. At this meeting we also discussed the status of the UDK Resolution and future funding. Rhonda Sharp voiced that the UDK is doing well and should work to become less reliant on Required Campus Fees.
  2. Niya, Hollie, and I met with the Chancellor, Chief of Staff Julie Murray, and Dr. Durham on 29 March 2022. At this meeting we discussed:
  1. Condition of the passed Student Senate Recycling Fee: The Student Senate has sought and passed a fee in line with a re-balance of responsibility for the Recycling Fee and wishes to share financial responsibility with the University on recycling efforts at KU.
  1. The question of the university’s ability to commit to recycling was directed by Dr. Durham to Jason Hornberger as the University engages in its own Tuition and Budget Advisory Board meetings.
  1. Student Senate Engagement & Elections in April. Fee Review Implications for next year.
  1. Administration seems to be ready to assist us in structuring election outreach.
  1. Shared Governance Resolution passed by University Senate.
  2. Inclement Weather Policy Equity for Students, Faculty, and Staff.
  3. Mask Policy Updates and University Guidelines on the Policy for future semesters.
  1. The University plans to assess future application of the policy based upon the future case numbers at KU, County Directives, and more policies. Seeking a more holistic approach in establishing guidelines.
  1.  Kansas Senate Bill regarding Trans Student Athletes and Implications at KU
  1. KU is already advocating in the statehouse to get this bill shut down and expects for it to be stopped before reaching a vote in the house or by Gubernatorial veto. If this is not the case, the university will have to develop a strategy for defending trans student athletes.
  1. I assisted in chairing the Social Justice Council for Cycle Twelve (12) to ensure there was a physical presence in the room to structure debate.
  2. I am continuing to work with Niya and SGD Director Ash Wilson to create more partnerships between the Student Senate and the Center for Sexuality and Gender Diversity.
    1. Focus on continued development of trans clothing closet and SGD affiliated student organizations.


Social Justice Director

I've been spending all my time planning the DEI Retreat. The event will be held on Tuesday April 12th from 11 am to 3 pm. We will have speaker and performer Jessica Ayala and her band as well as two food trucks with 1,000-dollar prepaid tabs parked outside the union. There will also be campus organizations tabling during this time. I've been working with Riley to get this flyer made and posted. I've also been in contact with Sarah about posting an involvement poll on Rock Chalk Central to get campus orgs signed up to table. So, please keep an eye out for those! And, if you know of any campus groups that would be interested, reach out to me!


I've also been working with Niya and Riley on advertising FNSA's upcoming Powwow. They're looking for volunteers, so if you're interested that post should be up on our social media. It is going to be a really great opportunity to volunteer, so please sign up!


Lastly, Niya, Alessia, Ari and I are meeting with the new interim provost of DEI this Friday, so I'll have updates for you all on that meeting next week!


Government Relations

This week I have been finalizing the details for our Washington DC trip. Myself and three other

executive members will go it advocate for higher educational needs as well as meet with various

representatives and advocates in DC. We will be sharing these moments through our social

media so please keep a lookout. We are beyond excited for this opportunity.


Last week I spoke on a reproductive justice panel along with other advocates. SURGE helped

organize and wanted to ensure students had a voice on the panel. Though my time and office is ending I hope to be able to continue advocacy on antiabortion bills within Kansas for the



Chief of Staff

  • Resolution coming through tonight authored by Hollie Hall and myself:

    • A Resolution Condemning Military Intervention of a Foreign State (Written in Collaboration with Hollie Hall, Graduate President)



  • Finalizing purchases and finance matters.


CCO Executive & Managing Director

  • The Send Silence Packing event happened yesterday on Watson Lawn. The event was meant to raise awareness about mental health through an interactive exhibit. SSP was planned and executed by Hawks Mind, a program through KU’s Center for Community Outreach, through a partnership with Active Minds, a mental health advocacy organization. The event was covered by local news outlets, KU media, and CCO communications entities.
  • CCO Executive Staff positions are posted on We are still hiring for Communications Director, Creative Director, Events Director, and Development Director! The applications for program coordinators are also open and can be found on our website.
  • Have been working on planning Into the Streets Week (a week where each of our 13 programs hosts an event related to the year’s theme). This year, our theme is “Sustainability” so we will have events related to recycling, becoming a more environmentally conscious student, clean eating, and more. Event details will be shared as they come, but students can keep a look out at




University of Kansas – Staff Senate President Report – April 2022


March 1, SENEX meeting

  • Reference minutes from Kathy Reed, Governance office
  • Standard monthly reports provided by Presidents
  • Guest Speakers: Registrar and VP Enrollment Management
  • Discussions included amendment to USRR on Sexual Assault


March 2, Staff Senate Executive Committee meeting

  • Reference minutes from Jena Gunter, Staff Senate Secretary
  • Standard monthly reports provided by committee chairs
  • Discussions included new technology chair, staff appreciation ideas, call for reports to include in the Spring newsletter, Docking Institute survey updates, and creation of a message to all staff for Employee Appreciation Day


March 3, University Senate meeting

  • Reference minutes from Kathy Reed, Governance office
  • Standard monthly reports provided by Presidents
  • Guest Speaker: Jayhawks Rising
  • Discussions included amendment to USRR on Retroactive Withdrawal, amendment to University Senate code on Retiree Rights and Benefits committee, and vote on University Senate resolution on restoring shared governance at KU


March 8, Staff Senate leadership meeting with Provost

  • We have received numerous emails from staff who are very frustrated with both the inconsistent application of the Inclement Weather Policy during the last two inclement weather days, as well as the email to supervisors, which is attached for your reference. Staff are very upset both about the content of the supervisor email and with how late it was received prior to the inclement weather day. What feedback have you received, and what actions is your office taking to address these concerns?  

    • Received feedback from staff and direct reports of the Provost
    • Don’t have full answer on how this moves forward
    • For the first inclement weather day, tried to take liberal approach which caused confusion, especially for those working remotely in locations with no inclement weather
    • For the second inclement weather day, message was an attempt to provide flexibility at the unit level, delayed notification due to crafting message, received pushback from supervisors and staff
    • Have to find a balance between the needs of staff and needs of constituents, need to provide all units with clear guidance
  • The CFO recently communicated to SENEX that employee dependent tuition assistance was not being considered for either the one year or five year budget. Staff responded that this is a priority, and that we will continue to seek resolution to this issue. What feedback have you received from the CFO, and what actions is your office taking to address this concern?
    • Strategic Enrollment Management plan is trying to determine the real cost and gains of dependent tuition assistance, it’s a pricing and tuition strategy
    • The question is providing this benefit an actual cost to the university, or is it like the rack rate for filling empty spots, this answer is critical to tuition and financing
    • Provost is an advocate for dependent tuition assistance, it is good for us to do this as it’s a perk, it’s a way to keep families around, and it helps with university culture
    • The plan is to transition to getting it, but it’s still difficult to quantify, would like to start with 3 credit hours and expand as able
  • We continue to receive concerns from staff regarding the high turnover and lack of competitive salaries. Questions have been brought up regarding what markets the market study is being compared to (local, regional, national, public, private, etc). What details are available regarding these market comparisons?  
    • KU was able to work with KUEA and obtain funds to conduct a study of HR infrastructure, similar to what KU Med conducted, to determine if we have what we need and are organized right
    • Provost is working with Jeff DeWitt and Mike Rounds on conducting a “way” study, so will now have an internal and external review and provide the opportunity to reconcile and compare both
    • Believe the market study is comparing nationally by job class, both higher ed and not higher ed
    • One challenge currently is that businesses in coastal states are allowing individuals to live anywhere in the US while retaining coastal rates
    • Will collect as much data on scope as possible, make comparisons, determine wage targets, and then how to role out in what years
    • First targets are how are we competitive in the AAU space, and then will look beyond to job categories
  • We have received numerous emails from staff who are concerned about the lack of transparency in how their current jobs will be impacted by the reorganizations, specifically Jayhawk Global and the Institute for International and Global Engagement. What feedback have you received, and what actions is your office taking to address these concerns?
    • For Jayhawk Global, no more cuts, in fact have to hire in to make this a success, so we will be growing
    • For IIGE, currently designing the plan, have to be strong and present, these are critical success areas, so anticipate additional growth
    • In general, not seeing us cut people, we are now organizing differently to spend better, this will be discussed in the CFO’s presentation
    • Need to spend better and work together better across the entire university
  • We received word that an AED (automated external defibrillator) was stolen from Blake Hall, and that departments in the building were advised to pool their resources to purchase a replacement. Andrew Foster was then made aware and is now working to resolve the issue. We have concerns that this not the only instance where a department has been advised to financially address an inequity in campus health and safety measures. What feedback do you have regarding this request?
    • Didn’t know about this, will pass along as appropriate
  • With the continued work on the campus communications revamp, we have received feedback from a staff member to see if the weekly or daily communications could accommodate staff appreciation section. We know this would require management of intake and distribution, however staff spoken with so far are supportive of this recommendation. What feedback do you have regarding this request?
    • Once back from spring break, will start announcements on how we will change daily communications
    • Chancellor is looking at how the position will take shape with David Cook leaving
    • Provost still needs to be able to communicate regularly with her own voice


March 9, Staff Senate meeting

  • Reference minutes from Jena Gunter, Staff Senate Secretary


March 15, UPS/USS Joint Council Meeting

  • Reference minutes from Brian Moss, UPS rep
  • Standard monthly reports provided by Presidents
  • Discussions included Satisfaction Survey Update (survey will go out Tuesday, April 5th at 6:00am), timeframes for each institutions executive officers’ terms, menstrual equity issues at each campus


March 22, SENEX meeting

  • Reference minutes from Kathy Reed, Governance office
  • Out of office, not in attendance


March 28, Staff Senate leadership meeting with Chancellor and Provost

  • Inclement Weather Policy  

    • The last three inclement weather days have seen both a loose interpretation of the Inclement Weather Policy and a full about face with encouragement for superiors to find work for in-person staff to complete remotely.
    • This has not been well received by staff and supervisors at multiple levels of this organization, and has been additionally detrimental to an already low morale among staff who are overworked, underpaid, and feel under appreciated.
    • What feedback have you received regarding the inconsistent application of this policy?
    • What feedback have you received regarding the messaging that went to supervisors, and most recently to directors and chairs, that outlined work for in-person staff to complete remotely?
    • What options are you currently discussing on how to balance the needs of customers with the needs of staff?
    • If inclement weather only impacts the university three days a year, and requiring staff to work on inclement weather days has shown to have a negative impact on staff morale, is university leadership open to revising the policy to a full closure on inclement weather days?


    • Chancellor has not heard anything about this. This is an internal campus issue.
    • Provost - In the first weather event, Mike talked with Unified Command, Mike pushed to give all staff a day off. That was challenged because it was not lined up with the policy - but they were essentially testing the new structure and allowing staff some space. Mike got a lot of push back from some units. The opportunity cost is $750K/day. Then they tried to find a balance - figure out how to have a flexible work policy related to inclement weather as well - the message was late because there was a lot of discussion. The third time they tried to get messaging out earlier.
    • Provost - If we are going to be all or nothing in inclement weather, then maybe we need to be all or nothing on remote work as well
  • Dependent Tuition Assistance
    • The CFO communicated to SENEX in February that employee dependent tuition assistance was not being considered for either the one year or five year budget.
    • This is a priority of staff, both for recruitment and retention, and we will continue to advocate for assistance comparable to our AAU peer institutions of 50% coverage.
    • What ongoing discussions can you share with us regarding the status and implementation of dependent tuition assistance into the budget?
    • If the cost of assistance is difficult to quantify, is university leadership open to a trial period of covering three credit hours per dependent to gauge cost versus gains?


    • Provost is looking long-term at six credit hours (50% of regular enrollment for an undergraduate), with possibly three credit hours to start in the short-term
    • We have to figure out the financial impact of this - is there a cost? Or is this just a discount? Jason is talking to CACUBO colleagues to see how they account for similar programs and how they build that into the 5 year financial plan.
    • Started with the scholarship plan because per Regents policy, we have to offer it to every Kansas state employee.
    • Fort Hayes State and Pitt State do this currently but the Regents policy isn’t being enforced.
    • Perhaps the language has to be "tuition waiver" - vs if we say scholarship - that may impact how the policy is implemented (accounting convention vs. real dollars)
    • Chancellor - the best way to go is to expand what we have now, to stay within current policies
  • Recruitment and Retention
    • What has university leadership been able to accomplish in the last four months to address the recruitment of quality staff?
    • What has university leadership been able to accomplish in the last four months to address stabilizing retention rates of staff?
    • What is university leadership currently doing to address the recruitment and retention of quality staff?
    • What is university leadership currently doing to provide internal advancement opportunities to retain quality staff?
    • What is the status of the current market study?
    • What markets is this study being compared to? Local, regional, national, public, private, etc.?
    • When will the market study findings be implemented into the university budget?



  • Market study - we will have a Y1 plan with cost of living adjustments, then we'll have a longer 5 year plan to have a bigger impact. We have to get the merit questions addressed as well.
  • Data for market study is due into Jeff by Dec 15th and then it will be built into the next year
  • We are expanding out advertising - matching the scope of the work/job with the scope of ads
  • Market study is internal and external markets to avoid bias
  • Exit surveys and supervisor tools - thinking about a mandatory exit survey - they are working on that; DEIB office is partnering with HR on this project.
  • Training for supervisors - SEGAL group is doing the market study, they are doing as assessment of our HR capacity - do we have the capacity to do the professional development that we need to do here? May pay some faculty for part time professional development work. Human performance system is a big priority. Supervisor need to be trained to have difficult performance-based conversations, will be the biggest cost of dollars in this Jayhawks Rising area, and we need a better system for recruitment.
  • Centralized Communications

    • What has university leadership been able to accomplish in the last four months to revamp university communications?
    • With the recent turnover of the Vice Chancellor for Public Affairs, how has this impacted the university communications planning?
    • If staff expressed interest in dedicating a section of daily or weekly correspondence to staff appreciation submissions, would university leadership be open to the idea?



    • In the process of restructuring the Office of Public Affairs, some activities are going to move under Julie and the new person is going to be a true Communications person to take a look at all of our internal and external communications
    • Continuing to move forward with developing the daily communication tool
    • Governance will be included in the search - opportunity to meet with top candidates




Faculty Senate President’s Report to SenEx and the University Senate - Early April 2022

The following is a partial list of ongoing issues, with brief status updates on each:

  1. University Senate Resolution to Restore Shared Governance at KU:

    1. The resolution was sent to campus and the Chancellor on March 7. On March 23, the Chancellor’s Office requested a meeting with governance leaders and the Provost. We are working to schedule this.
    2. A meeting is a good first step, but one meeting is not enough to resolve the substantial issues raised in the resolution. The task group requested in the resolution is the most appropriate way to sustain the discussion and involve a larger group of campus representatives.
  2. Raises
    1. I have been told that raises are likely sometime this calendar year, perhaps contingent on the outcome of the legislative session. I was also told it is likely raises will not take effect until late in the fall or early in 2023 because of the long timeline required to evaluate faculty and staff.
    2. If raises are to be allocated for next academic year based on a legislative allotment for the upcoming fiscal year, I feel strongly that raises should be effective for faculty at the start of the academic year.
  3. Policies and Procedures
    1. Policies/Procedures Previously Approved by Faculty/University Senate

      1. Academic workload policy:

        1. Amendment has been sent to the Chancellor for approval.
      2. Retirees Rights and Benefits Committee membership:
        1. Amendment has been sent to the Provost/Chancellor for approval.
      3. USRR 2.3.3 – Medical or compassionate retroactive withdrawals:
        1. Amendment has been sent to the Provost/Chancellor for approval.
    2. Faculty Senate Policies/Procedures i. FSRR 2.5 – KBOR redefinition of a baccalaureate degree (so-called “credit cap”) 1. On March 29, FacEx approved an amendment of FSRR 2.5 prompted by KBOR’s redefinition of a Baccalaureate degree. The amendment will be considered by the Faculty Senate this term.
    3.  University Senate Policies/Procedures
      1. USRR XX – Accommodations for students impacted by sexual assault

        1. The amendment is on the April 7 University Senate agenda.
    4. Other/Misc.
      1. The role of governance in policy development

        1. No update. I meet with Chief Audit Executive Curran on April 14 to discuss next steps.
  4. KBOR 
    1. AP Cut-scores review

      1. No update. A final decision will be made by the Council of Chief Academic Officers at an upcoming meeting.
    2. KBOR General education policy
      1. No update.
    3. KBOR Program review
      1. No update.
  5. CLAS Dean Search
    1. Search Committee co-chairs will attend an open meeting on April 14 that was organized by SenEx.
  6.  Data analytics
    1. A group of faculty will meet with VP Brown and leaders of AIRE on April 8 to discuss the role of faculty in guiding the use of data in decision making on campus.
  7. Optional summer pay disbursement for faculty 
    1. No update. I continue to expect that KU will survey faculty involved in the program sometime this year as part of a review of whether to continue this benefit for a second year.
  8.  Email communications from governance leaders a. No update.
  9.  DEIB VP Search
    1. No update.




Recommendation from the AP&P Committee

SenEx April 5, 2022


The USRR identifies mandated religious observances that conflict with a an examination and tests other than final examinations, students should be allowed to make-up the examination.  The amendment also gives the same allowance to final examinations. 


University Senate Rules and Regulation
Article I. Section 3. Final Examination Schedules

 1.3.12 Students shall be excused from being present for the final examination in the event of a mandated religious observance.  In order to ascertain if the final examination conflicts with a mandated religious observance, the instructor shall ask students who may be affected to identify themselves privately so that a make-up examination may be scheduled at a mutually acceptable time.It is the responsibility of the student to initiate discussion with the instructor prior to the examination The instructor and student shall come to a mutually agreeable method of making up the missed examination.   


Rationale:  This prevents students who have been charged with academic misconduct to bypass the sanction of “Reduction of grade for the Course” by changing to credit/no credit. 

USRR 2.6.5


Reduction of grade for the Course: Reduction of grade may include the assignment of an F in the course. If the charged student dropped or withdrew from the course prior to the outcome of the adjudication, the course will be reinstated and assigned the grade as determined by the outcome of the hearing.  No student is allowed to change their grade to credit/no credit if found responsible of academic misconduct with the sanction of a reduction of grade for the course.   




Resolution to Defend Academic Freedom in Teaching and Community Engagement

{Draft, FRPR, updated March 30, 2022}


In light of, and in reaction to, recent state legislative proposals across the United States that target academic discussions of racism, in particular the use of Critical Race Theory, and gender and sexuality, in teaching, and


Because we perceive these proposals specifically as threats to the academic freedom of all teachers (including but not limited to tenure-track faculty, adjunct and non-tenure-track faculty, graduate student instructors, librarians, museum curators, archivists, and others who engage in educational activities), as they seek to undermine the expertise of instructors who teach and engage with KU students and members of the broader community on topics related to gender studies and racism, and


Because recent evidence suggests that legislatures in other states, such as Texas, are turning their attacks toward teaching at the university level, and retaliating against faculty opposition to these measures with threats against tenure,[1]


We resolve the following:


  • to reject attempts by any bodies external to the university to restrict or dictate university curriculum or outreach programming on any matter, including matters related to Critical Race Theory, gender studies, social justice, and other topics frequently referred to as “sensitive” or “divisive” and


  • to stand firm and united against encroachment on the academic freedom of teachers by the Kansas Legislature or Kansas Board of Regents and


  • to show allegiance with teachers in K-12 institutions in school districts across Kansas who have been targets of harassment, threats to pull funding, book banning, and who bear the brunt of recent “Parents’ Bill of Rights” legislation.[2]


We call upon Chancellor Girod and Provost Bichelmeyer:


  • to affirm in a written response to this resolution to be shared with the campus community that they reject any attempts by bodies external to the faculty to restrict or dictate university curriculum on any matter, and will stand firm against encroachment on the academic freedom, expertise, and authority of teachers by the Kansas Legislature or Kansas Board of Regents, and
  • to reaffirm our adherence to the American Association of University Professors’ “1940 Statement of Principles on Academic Freedom and Tenure,”[3] which is cited in FSRR 6.1.2.




[1] See this recent article in the Washington Post ( )

[2] See Sub KS House Bill 2662 here: .

See this recent article in the Lawrence Journal World).

[3] - B4