Actions FY2016-FY2020


For more information on any of the actions below, please contact the University Governance Office, govern@ku.edu.

FY2016

  • Approved amendment to University Senate Code Article X, Section 2 (ACEC membership) changing requirement of Faculty Senate member to faculty member.
  • Approved amendment to University Senate Code Article X, Sections 2 (AP&P membership) adding Director of Student Academic Services in the College of Liberal Arts & Sciences as ex-officio, non-voting member
  • Approved University Senate Code Article XI, Section 2(A) removing the requirement that one student member be from AbleHawks and adding the Director of AAAC (Academic Achievement and Access Center) as an ex-officio member.
  • Approved amendments to the appointment policy for University Senate Code Article X, Section 2 (Libraries Committee membership), and Article XI, Section 4, III and IV (Judicial Board) changing appointment approval from the Provost to the respective governance bodies with a letter of endorsement from the Provost.
  • Approved USRR 1.3.1 regarding Calendar Committee’s periodic review of final exam rotation and working with the Office of the University Registrar to ensure appropriate and equitable scheduling official exams.
  • Approved USRR 2.2.8 regarding grade replacement, particularly if subsequent grade is lower than original grade.
  • Approved USRR 2.2.10 regarding new grading system for School of Pharmacy clinical rotations.
  • Approved USRR 2.9.1 adding instructor approval to FacEx Appeals.
  • Approved amendment USRR 6.9.1 designating that the Chief Justice of Parking Appeals be responsible for placing the Parking Appeals procedures in the KU Policy Library.
  • Approved USRR 2.2.5 regarding new grading system for graduate theses and dissertations.  Amendment pending until review by Graduate Studies in FA16.  Approved FY2017.
  • Approved University Senate Code Article II, Section 2 moving the election to Faculty Senate from February to March.
  • Approved amendment to University Senate Code Article II, Section 4 adding that the Secretary of the Faculty Senate assume the duties of Parliamentarian of the Faculty Senate and FacEx. 
  • Approved FSRR 1.1.1 adding Post-tenure review to the University units’ lists of organizational statements required to be filed and available on the Policy Library.
  • Approved the Calendar Committee’s recommend procedure for final exams on multiple campuses, determining that the Registrar add final examinations on multiple campuses to “Conflicting Examinations” under “Final Exam Policies”. 
  • Created the Ad Hoc Committee on Post Tenure Review, and the Ad Hoc Weapons on Campus Committee.
  • Discussed and approved new academic calendar as recommended by Calendar Committee.
  • Endorsed Tobacco Free Initiative.
  • Passed a resolution to “Request of the Five-year review committee of James Pottorff, University General Counsel to delay consideration for three weeks until all of the university community can participate in the online survey.”
  • Approved discontinuance of LL.M Elder Law Program.
  • Approved Jonathan Clark’s proposal to create an ad hoc committee to study gender equity.
  • Approved Mike Williams’ proposal to create an ad hoc committee on freedom of speech.
  • The Faculty Code of Rights, Responsibilities and Conduct was approved on May 5, and emailed to all faculty for a 21-day review period, ending on September 7, 2016.
  • Reviewed and edited IP (Intellectual Properties) policy and Employee Invention Assignment Agreement.
  • Approved University Academic Assessment Committee (UAAC) Member Selection Process Policy Draft.
  • Discussed Drone Policy. 

FY2017

  • Faculty Code of Rights, Responsibilities and Conduct, approved by Chancellor, Sept 8, 2016
  • Form Ad-Hoc Cost Savings Committee
  • Review language on Enroll and Pay login.
  • Revised USRR, CODE, FSRR to gender neutral language.
  • Approved Campus Carry resolution, December 1, 2016.
  • Approved proposed amendments - FSRR 6.1.2 FSRR 6.1.2 which added “with 1970 Interpretive Comments” to correct title of 1940 AAUP statement on Academic Freedom and Tenure and FSRR 7.4.1 which added faculty participation in evaluation procedures
  • Approved amendments proposed by SPPT - FSRR 6.5 regarding self-initiating promotion and tenure procedures and FSRR 7.4.2.2 regarding conflict of interest
  • Approved amendment to Faculty Evaluation Policy for Tenure-Track and Tenured Faculty Members regarding change in time of required review from three to five years.
  • Voted to approved USRR 1.3.2, regarding scheduling conflicts between final and regular exams.
  • Voted and approved proposed changes to USRR Article IX, Research Misconduct
  • Met with KBOR, at Lawrence campus.
  • Created DEI committee to review student representation on University Senate, along with other concerns.

FY2018

  • 9/12 – Resolution of Support for DACA
  • 9/12 – Resolution regarding Accommodation of Members of the University Community with Disabilities
  • 10/5 – Approved Ad Hoc Committee on Diversity, Equity, and Inclusion-was dissolved in late 2018.
  • 10/24 - Approved update to FacEx petition form, including updating the USRR reference numbers and adding the sentence “past precedence does not guarantee approval of future petitions” (approved)
  • 11/2 – Approved Amendments to University Senate Code 1.8 and Article XVII altering the procedures for bringing an amendment to the floor of the Senate so that proper notice can be given to all members. (Approved)
  • 11/2 – Approved Amendment to University Senate Code Article II Section 5 altering the procedures for bringing an amendment to the floor of the Senate so that proper notice can be given to all members. (approved)
  • 11/2 and 12/7 – Discussed Pro System with Chris Brown, VP of Faculty Development
  • 12/5 – Received State Legislative Update from Kelly Reynolds, Director of State Relations
  • 12/5 – Reviewed IT Prioritization Plan with Mike Rounds, Interim CIO
  • 12/7 – Approved Amendment to USRR 6.1.5 on computation of time with respect to the judicial board’s availability during breaks (approved)
  • 1/30 – Accepted Calendar Committee Recommendation of Amendment to USRR 1.4.1.2 and the Fall 2022-Summer 2023 Calendar.  Amendment to USRR 1.4.1.2 was put on hold for further review.  It was determined that no action needs to be taken.
  • 1/30 – Sent follow up letter to Administration for further clarification on P&R Report
  • 2/8 – Chris Keary, Chief of Public Safety spoke and answered questions
  • 2/8 - Approved Amendment to USRR 1.3.8 and 1.4.4, allowing students with a verifiable medical crisis to be excused from scheduled examinations and the final examination (approved)
  • 3/8 – Approved Amendment to USRR 1.4.7, allowing students with a verifiable unforeseen life event to be excused from a scheduled examination.  (Approved)
  • 3/8 – Approved Amendment to University Senate Code, Article X and XI to decrease the size of committees. (approved)
  • 2/6 – Stuart Day presented on online student evaluations and answered questions.  FacEx proposed creating a Faculty Senate Committee to set up mechanisms to increase percentage rates for student evaluations.
  • 2/8 – Voted to “have someone on the committee [that will be reviewing and participating in presentations from a system other than PRO] give an update, regarding the process for the new system and/or invite Vice Provost Brown back in Fall 2018 with an update of the system.”  (sent to provost)
  • 2/13 – Received Federal Legislative Update from Jack Cline, Director of Federal Relations
  • 2/13 – Approved additional Charge to Libraries Committee to evaluate the size of their committee and its charges
  • 3/8 – Approved a Resolution of support for the Tuition Assistance Proposal.
  • 3/8 – Voted that “The University adopt the policy of each instructor being sent an email whenever data entered by the instructor in Enroll and Pay is changed, or the instructor’s password is changed.”   (no action taken; IT is working on a new procedure to prevent issues with key log errors.)
  • 3/27 – Approved a change to the FacEx Petition Process/Office of the Registrar Procedure allowing the Registrar to grant a cancellation if a student (or KU) has documented contact informing KU of the decision to not attend KU prior to the end of the first withdraw period without filing a FacEx petition
  • 4/3 - Sent letter requesting representation from the Faculty Senate and University Senate on the Provost Search Committee
  • 4/10 – Jointly, with FacEx, hosted Dianne Goddard, Leisa Julian, and Jeff Long, to respond to questions regarding the University’s use of consultants and aircraft
  • 4/12 – Approved Amendment to USRR Article X establishing a University Gift Acceptance Policy-Pending in Provost Office
  • 4/12 – Voted to reprobate Non-Disclosure Agreements being posed to members of University Senate Committees.  No further action was taken.
  • 4/12 – Approved amendment to FSRR Article V, to establish primary faculty control over the content and implementation of curriculum-Pending in Provost Office  
  • 4/12 - Approved amendments to FSRR 7.3.2 and 7.3.3.1, the procedure for faculty to appeal administrative actions-Amendment was revised and approved in FY2019

FY2019