• Home
  • University Senate - 9/10/15

University Senate - 9/10/15

University Senate
September 10, 2015 - 3:30pm
Green Hall-Room 203
Agenda: 

(This meeting may be electronically recorded.)

I. Approval of minutes from May 7, 2015

II. Standing Reports

            A.  University Senate President Mike Williams

            B.  Faculty Senate President Tom Beisecker

            C.  Student Senate President Zach George

            D.  Staff Senate President Chris Wallace

III.        Election of Vice President of University Senate

IV.      Approval of Charges for Standing Committees

            A.  Academic Computing and Electronic Communications (ACEC)

            B.  Academic Policies and Procedures (AP & P)

            C.  Athletic

            D.  Calendar

            E.  International Affairs

            F.  Libraries

            G.  Organization and Administration (O & A)

            H.  Planning and Resources (P & R)

            I.  Retirees Rights and Benefits (RRB)

V.        Old Business      

VI.       New Business

Minutes: 

Minutes

UNIVERSITY SENATE MEETING

September 10, 2015 – 3:30 p.m. – 203 Green Hall

Approved as amended 10/8/15

MEMBERS PRESENT:  Faculty Mike Williams, Tom Beisecker, Mary Banwart, Philip Baringer, Jim Carothers, Jay Childers, Chris Elles, Charles Epp, Pam Fine, Christopher Fischer, Andrea Greenhoot, Lynn Hancock, Majid Hannoum, Joe Harrington, Kissan Joseph, Pamela Keller, Paul Laird, Weishi Liu, Jason Matejkowski, Jonathan Mayhew, Amalia Monroe-Gulick, Steve Padget, Bozenna Pasik-Duncan, Meagan Patterson, Angela Rathmel, Roberta Freund Schwartz, Geraldo Sousa, Bill Staples, Dean Stetler, Belinda Sturm, Barbara Timmerman, Susan Williams, Lisa Wolf-Wendel, Students Zach George, Harrison Baker, Shegufta Huma, Keonya Jackson, Elizabeth Johnson, Brent Lee, Chance Maginness, Brittany Oleniacz, Logan Sutton, Sophia Templin, Howard Trey Wolf, Mady Womack, Taylor Zabel, Staff Chris Wallace, Terri Chambers, Keah Cunningham, Cynthia Davis, Michelle Ginavan-Hayes, Kristine Latta, Margaret Mahoney, Liz Phillips, Peggy Robinson, Susan Shaw, Tanya Spacek

ABSENTFaculty Ron Barrett-Gonzalez (excused), Kelly Chong, Jonathan Clark, Lisa Friis (excused), Sandra Gray (excused), Mario Medina, Staff Charlotte Goodman, Emily Lee (excused)

ALSO PRESENT:  Maureen Altman and Kathy Reed, University Governance; Amy Smith, Policy Office; Sara Shepherd, LJ World; Sarah Elliott, Student

President Mike Williams called the meeting to order. 

MINUTES for 5/7/2015 were approved.

STANDING REPORTS

University Senate President

Mike Williams reported that the Social Media Policy went to the administration this summer and was accepted with minor changes.  The Chancellor wanted an approved policy by the June Board of Regents (KBOR) meeting.  Williams explained that the document is always under consideration and there is always an opportunity for improvement.  He informed the senate that the administration’s wish is that we put the Social Media Policy in sync with medical school.  He is working with them and will keep the senate updated.

Williams said that he has staff and faculty names for the Ad Hoc Weapons Committee and will soon have student names so the committee will start in the next few weeks.  He feels the primary goal is to consider what the best practices are once KU’s exemption expires.  Williams hopes to have something for the University to embrace by the end of this year and to have a policy by January 2017.

Faculty Senate President

Tom Beisecker said he met this summer with the central administration about a number of issues.  The Faculty Senate’s proposed Faculty Code which the Senate approved last spring has been returned by the administration. He felt progress has been made but there is still a ways to go.  He will talk more about it at the Faculty Senate meeting.

Beisecker also met with the administration about the KU Academic Accelerator Program (KUAAP).  The faculty still has questions about the program and it will be looked at again.  He plans to invite a speaker from KUAAP this fall to discuss the practices and goals.

The Faculty Senate has been monitoring the implementation of the KU core.  Faculty Senate will continue working with the administration throughout the year.

Faculty Senate has created an ad hoc committee to look at the implementation of the Post Tenure Review policy.  The committee has met with the administration and is working on the question of how the policy is working.

Student Senate President

Zach George reported that the Senate gave $5,000 for graduate printing in Watson Library and is working to find more funding. This was a stopgap measure resulting from the University’s discontinuation of funding for free graduate printing.  

There was an 18% turnout for the recent freshman elections which is about average. 

George announced some of the issues Student Senate will be looking at: online teacher course evaluations; 100% refunds on courses dropped the first week of school; the KCI shuttle for international and out-of-state students; diversity and multicultural issues.

Staff Senate President

Chris Wallace said that the Senate hasn’t met yet this semester.  Guns and smoking on campus will be agenda items.               

Election of Vice President of University Senate

The election for the Vice President of the University Senate was conducted.  Williams explained that the Vice President serves as parliamentarian for University Senate and SenEx, and, in the absence of the University Senate President, conducts University Senate meetings.  The nominees, Zach George, Shegufta Huma, and Chance Maginness, briefly introduced themselves.  Shegufta Huma was elected.     

APPROVAL OF FY16 CHARGES FOR STANDING COMMITTEES

Beisecker/Sousa moved that the proposed charges for University Senate standing committees be approved.  Passed unanimously. 

Beisecker told the Senate that although the charges were approved by both SenEx and University Senate they should continue to be monitored.  If there are others issues, charges should be added; this is not the end of the committees’ responsibilities.  Williams also announced that when the charges were made, SenEx noted the need for the committees to provide updates, to encourage them to report at mid-term in addition to the final report.

Old Business

None

New Business

Williams agreed with Geraldo Sousa’s request that the Senate look at parking this semester. 

Williams reminded everyone that the Chancellor’s reception followed at 4:30. 

No further business. 

The meeting adjourned at 3:55.

Respectfully submitted,

Maureen Altman

 

 

 

 

DRAFT CHARGES FOR FY16 UNIVERSITY SENATE COMMITTEES

FY2016 ACADEMIC COMPUTING AND ELECTRONIC COMMUNICATIONS (ACEC)

 

Approved by SenEx: May 27, 2015

Approved by University Senate: September 10, 2105

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Michael Williams mikewms@ku.edu.
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 29, 2016 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 15, 2016.

Standing charges:

  1. Monitor current and proposed policy concerning security of information, intellectual property rights and responsibilities, and other matters relating to information technology. Identify issues for which policy should be developed or revised. Report issues and any recommendations for action to SenEx. (ongoing)

Specific charges:

1.   Working together with RGS, create a recommendation on how Information Technology could better accommodate research.   The following should be among the issues addressed:

a.  Support

b.  Archival file storage

c.  Grant accommodation and development

2.  Monitor the continued progress in installation of the ubiquitous wireless initiative.

3. Continue monitoring the progress of the “one campus” initiatives for IT such as “One Network” and “Single Identity.”

4.  Consider how to address the issue of members of the KU community using alternative tools (e.g., Dropbox) to those provided by KU (e.g., HawkDrive).

  1. Monitor the development of the Technology Governance System to ensure that it includes equal and proper representation of staff, faculty, and students.
  2. Develop a line of communication between ACEC and IT for inclusion in the Technology Governance System.

FY2016 ACADEMIC POLICIES & PROCEDURES COMMITTEE (AP&P)

Approved by SenEx: May 27, 2015

Approved by University Senate: September 10, 2105

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Michael Williams mikewms@ku.edu.
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 29, 2016 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 15, 2016.

 

Standing charges:

  1. Be prepared to respond to SenEx requests for reviews of academic policy issues. (ongoing)
  2. Monitor proposals for academic program restructuring and discontinuance, hold hearings, and follow other procedures in accordance with Article VIII of the University Senate Rules and Regulations. Report issues or recommendations for action to SenEx. (ongoing)
  3. Consider input from Student Senate on desired changes to academic policies. (ongoing)
  4. FY2016 Committee - Review the University of Kansas’ Financial Exigency policy found in USRR, Art VII.  (See Governance Office for information.)  It was last reviewed by AP&P in FY11 and they did not suggest any changes at that time.  USRR 7.5.1 states that “Every five years after the official acceptance of this document by the Chancellor, it shall be reviewed by the University administration and by AP&P. Either group may then suggest revisions to the document.”   Any changes to the policy would ultimately go to the University Senate for a vote. 

Specific Charges:

  1. Evaluate the grade replacement policy USRR 2.2.8.  Review and amend as necessary.  Report to the University Senate by November 1, 2015.
  2. Consider the request from the office of the Registrar to add grades SP (Satisfactory Progress), LP (Limited Progress) and NP (No Progress) for thesis and dissertation hours for graduate students to make a recommendation to SenEx by December 1, 2015.
  3. Working with the IT Security Officer, AP&P should establish protocols to assure maintenance of individual privacy in any changes to technology implementation.

FY2016 ATHLETIC COMMITTEE

 

Approved by SenEx: May 27, 2015

Approved by University Senate: September 10, 2105

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Michael Williams mikewms@ku.edu.
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 29, 2016 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 15, 2016.

 

Standing charges:

1.  Review KU and Kansas Athletics Inc. (KAI) efforts to promote and maintain academic excellence, as they pertain to athletics. (ongoing)

  1. Identify potential barriers to student athlete integration into curricular and extra-curricular activities, and recommend mechanisms to overcome such barriers.
  2. Recommend campus initiatives to target academic success of student athletes, including collaboration with the on-going academic programs at the Student Athlete Support Center. .
  3. Recommend educational programs and communication strategies to increase community awareness of issues such as Academic Progress Rate (APR), progress towards degree and similar regulations as well as academic honors and awards to student-athletes.
  4. Review current-year data on missed class days due to competition and travel.
  5. Review the following KAI academic reports: Spring and Fall Student-Athlete Grade Summary, NCAA Academic Progress Rate Institutional Report, and Graduation Rates.
  6. Review the KAI report on academic majors for student-athletes and non-athletes.

2.  Review KU and KAI efforts to provide a premiere student-athlete experience. (ongoing)

  1. Recommend mechanisms to enable broader discussions of opportunities to improve the student-athlete experience.
  2. Provide review of programs designed to ensure the academic success, personal development, and personal welfare of student athletes.
  3. Review, summarize and disseminate KAI reports identifying student wellness parameters including but not limited to drug testing practices and policies, nutrition and physical health, psychological and emotional well-being, and social integration.
  4. Review data resulting from KAI exit-interview and KAI survey questions regarding participation in the broader campus community.

 

3.  Help to ensure that KU maintains athletic compliance with University, Big XII and NCAA rules. (ongoing)

  1. Recommend educational programs and communication strategies to ensure the KU community better understands our combined responsibility for compliance.
  2. Review and summarize KAI reports identifying athletic compliance parameters including but not limited to ten-day absence policies, academic screening practices and recruiting practices.
  3. Review university and national policies regarding alcohol use in matters of sexual assault reporting and athletic scholarships.

4.   Help to ensure that KU strategic goals pertaining to athletics are accomplished. (ongoing)

  1. Recommend educational programs and communication strategies to enhance the balance between academics and athletics, as well as to promulgate broad understanding of the goals and priorities of each.
  2. Review KU and KAI practices and policies pertaining to diversity in athletics, including Title IX compliance.

 

5.    Help to facilitate systematic dialog between KU and KAI regarding items of mutual interest. (ongoing)

  1. Recommend mechanisms for improved communication between KAI and faculty, staff and students.
  2. Work with KAI to avoid potentially divisive issues of interest to faculty, staff and students.
  3. Maintain regular communications with the NCAA/Big XII Faculty Representative, the Athletics Advisory Committee (AAC), KAI, and University Governance to ensure the needs of each are being served.

 

Specific Charges:

1.  Continue to review the potential impact of implementation of the University’s common core on the academic progress of student-athletes, particularly on how this is impacting student-athletes who are transfer students.

2.  Monitor the effects of the new NCAA eligibility requirements (e.g., high school course requirements and timing of courses, new GPA and SAT/ACT requirements) and the impact they may have in 2016 when they go into effect.

3.  Continue to collaborate with KAI on strategies to promote increased awareness of student-athlete academic honors and awards to the broader University and Lawrence community.

4.  Continue to monitor data resulting from KAI exit-interview and KAI survey questions regarding participation in the broader campus community and review Student Senate/SAAC task force recommendations.

5.  Continue to dialogue with KAI Compliance staff to identify strategies for disseminating information to faculty and appropriate staff regarding compliance issues and regulations that are impacted by academic actions and decisions.

6.  Review standing charges and recommend modifications.  Report to SenEx by February 1, 2016.

FY2016 CALENDAR COMMITTEE

Approved by SenEx: May 27, 2015

Approved by University Senate: September 10, 2105

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Michael Williams mikewms@ku.edu.
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 29, 2016 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 15, 2016.

Standing charges:

  1. Monitor compliance with University Senate Rules and Regulations 1.3.2 concerning final examinations, including: (a) ensuring that adequate arrangements are made each semester to inform students and faculty through the Schedule of Classes about the regulations governing final examinations, and the appropriate procedures to be followed if questions arise about the application of the regulations; (b) informing the teaching faculty and GTAs, via an e-mail from the chair, one week before the beginning of each semester (in August and January) of these regulations and their rationale; and (c) considering requests for exceptions, as provided in the regulations. Report actions taken on these matters to SenEx. (ongoing)
  1. Monitor compliance with University Senate Rules and Regulations 1.4.2 concerning the scheduling of examinations outside of regular class hours. Following the committee’s established procedures, approve or disapprove applications for tests other than final examinations to be held at times other than regular class hours. Report actions taken on these matters to SenEx.

3.   Update the five-year calendar report to SenEx by January 15, 2016.

 

FY2016 INTERNATIONAL AFFAIRS COMMITTEE

 

Approved by SenEx: May 27, 2015

Approved by University Senate: September 10, 2105

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Michael Williams mikewms@ku.edu.
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 29, 2016 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 15, 2016.

Standing charges:

  1. Hear reports on strategic planning and activities from IP units, suggest changes or new directions, and facilitate collaboration among faculty and administrative units.
  1. Review and provide input on new policies that relate to international research and teaching.
  1. Identify concerns or issues for discussion and action related to KU's international affairs from students, faculty, and staff.

 

Specific Charge:

1.  Monitor the KU Academic Accelerator Program and the partnership between KU and Shorelight.  Collect data on the success of students in the program and share specific data with SenEx.  Report to SenEx by December 1, 2015.

 

FY2016 LIBRARIES COMMITTEE

 

Approved by SenEx: May 27, 2015

Approved by University Senate: September 10, 2105

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Michael Williams mikewms@ku.edu.
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 29, 2016 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 15, 2016.

 

Standing charges:

  1. Monitor the Libraries’ long-range planning and allocation of resources—staff, physical space, equipment, collections, digitally-based information, etc.—in light of the needs of different academic disciplines and the flat budget situation. Assess the adequacy of these plans and resource allocations to support teaching (including both undergraduate and graduate) and research. Report issues and recommendations for action to SenEx. (ongoing)

 

  1. Monitor the effectiveness of communication between the Libraries and students, faculty, and staff, about topics including but not limited to library-based instruction in classes and academic programs in support of university-wide learner outcomes. Report issues and recommendations for action to SenEx. (ongoing)                                                                                                                                                                                                                                                                                                                                                          
  1. Obtain a report from the Open Access advisory board concerning activities, and long-range planning for Open Access at KU.
  1. Seek information from the KU faculty, staff, and students about their concerns. Report issues and recommendations for action to SenEx. (ongoing)
  1. Convene an open meeting with Libraries faculty and staff in the fall semester. Report issues and recommendations for action to SenEx by 12/1/15.
     
  2. FY2017 Committee.  According to the Open Access Policy for University of Kansas Scholars, that policy should be reviewed every three years.  The policy was last revised and updated in FY2014. 

http://policy.ku.edu/governance/open-access-policy

In addition to a general report on the level of acceptance of this policy and issues encountered in getting it established, the review should address the following:

a. How well it has been accepted by publishers, which publishers do not support the policy, and whether this has contributed to researchers being unable to put their work in the repository;

b.  The percentage of the faculty who are participating;

c.  Whether there are particular disciplines or research areas that are “underrepresented” in the repository.

7.   FY2017 Committee.  In accordance with the recommendation of the Libraries Committee 2015 final report, continue to monitor the effects of the recent library reorganization.  Identify major changes in the services to all campuses the university community and report these changes to SenEx. 


Specific Charges:

1.Continue to monitor the effects of the “Changing for Excellence” centralization of all University IT resources and services.Review in detail both the support and resources that are provided to the Libraries, and the support and resources that the Libraries need to operate effectively and optimally.

 

 

FY2016 ORGANIZATION AND ADMINISTRATION COMMITTEE (O & A)

 

Approved by SenEx: May 27, 2015

Approved by University Senate: September 10, 2105

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Michael Williams mikewms@ku.edu.
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 29, 2016 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 15, 2016.

 

Standing charges:

  1. Be prepared to assist SenEx with the codification of proposed changes to the University Senate Code and/or the University Senate Rules and Regulations. (ongoing)

 

Specific Charges:

    1. propose the inclusion of the AAUP 1966 Statement on Government of Colleges and Universities in a preamble to the USRRs and FSRR 1.1.1 (or other appropriate location(s)) to the appropriate Senates.
  1. propose the inclusion of the 1990 Statement on Conflicts of Interest in a preamble to the USRR Article V (or other appropriate location(s)) to the University Senate.

 

  1. Create a policy regarding the role of Advisory Boards, as well as conflict of interest.  Check if there are already existing policies that could be linked to the Governance website, for example policies in various schools and information from professional accrediting bodies.

 

FY2016 PLANNING AND RESOURCES COMMITTEE (P & R)

 

Approved by SenEx: May 27, 2015

Approved by University Senate: September 10, 2105

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Michael Williams mikewms@ku.edu.
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 29, 2016 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 15, 2016.

Standing charges:

  1. Participate in the University’s planning processes by communicating with the Provost and the Provost’s senior staff on matters of capital strategic planning, infrastructure, IT resources, and sustainability, and examine how current financial circumstances (the health of the state economy, current university indebtedness, school-specific fees and charges, etc.) will influence such projects. Coordinate with ACEC of IT matters.  Report issues and any recommendations for action to Sen Ex. (ongoing)

 

  1. Monitor the University budget.  When current financial circumstances result in changes to annual spending plans, advise SenEx and suggest any actions the committee would deem helpful.  (ongoing)

 

  1. Provide committee representation at hearings held by the Provost and the Provost’s senior staff to review planning reports and budgetary submissions made by the various units.  Report issues and any recommendations to SenEx for consideration. (ongoing)

 

  1. Monitor changes in tuition plans and their effects on allocation of resources across the university. Report recommendations to SenEx for action. (ongoing)

 

Specific charges:

  1. Monitor and examine the partnerships between KU and outside contractors and consultants.  Coordinate with other relevant committees, for example, International Affairs.  Report areas of potential concern to SenEx.

 

  1. Report on the progress of implementing both the Campus Master plan and the Science Master Plan. (Contact for Science Master Plan-Tracy Horstman, Assistant Vice Provost for Capital Planning & Space Management and Jim Modig University Architect/Director, Design & Construction Management.)

 

  1. Review standing charges and recommend modifications.  Report to SenEx by February 1, 2016.

 

  1. Analyze the economics of the University.  Make an analysis of the financial information with respect to faculty and staff, student tuition, faculty/student ratio, real dollar pay, etc. over the past twenty years, showing structure and trends.

 

FY2016 COMMITTEE ON RETIREES RIGHTS AND BENEFITS

 

Approved by SenEx: May 27, 2015

Approved by University Senate: September 10, 2105

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Michael Williams mikewms@ku.edu.
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 29, 2016 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 15, 2016.

 

Standing charges:

  1. Promote all appropriate means of communication with retirees, with special emphasis on seeking information from them about their needs and concerns.

    

  1. Consult with SenEx about views and concerns related to retirees.

 

  1. Seek feedback from retirees and University offices about the Retirees Handbook and work with staff to ensure that it remains current. (ongoing)

 

4.   Maintain an open line of communication with both the Endacott Society and the provost’s office whose representatives are members of the committee, with representatives of the committee offering to meet at least once each semester with the Endacott Society.

 

Specific charges:

  1.  .  Determine whether and how privileges that now exist for retirees (parking permits) can be extended to the spouses of deceased retirees.   While it is recognized that spouses of deceased retirees are not eligible for KU email addresses, could they be entered into the KU Alert System (http://www.alerts.ku.edu/)?  Determine the number of individuals who would be eligible for this benefit.

Donna Hultine, Director of Parking and Transit, is receptive to the possibility of allowing the widows and widowers of retired KU personnel to purchase retiree parking permits. It needs to be determined if there is any policy or legal reason for not doing so, and whether such a change would require action by the Parking Commission.)

2.  Since the information available for retirees often differs, unit-by-unit, study the possibility of setting up an official KU website for depositing "information for retirees".  Links to “The Handbook for Faculty and Other Unclassified Staff”, “Information for Retirees and Prospective Retirees”, the Endacott Society's homepage, and the Chair of the RRB Committee, as well as FAQs about retirement could be made available there. 

3.  Consider whether to continue to work directly with HR and the Office of the Provost to expand the HR “Exit Survey” to include questions specifically related to retirees’ concerns and to determine whether there is a mechanism to encourage broader use of the survey by those who are retiring.

4.  Participate in the oversight of the effort to make KU more “retiree friendly,” which includes both KU  retirees and retirees from other institutions moving into the Lawrence area.

5.  Work toward uniform policies across the University in such areas as awarding emeritus status and hiring retirees. 


One of 34 U.S. public institutions in the prestigious Association of American Universities
44 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
—ALA
23rd nationwide for service to veterans —"Best for Vets," Military Times
KU Today
Governance Meetings