• Home
  • University Senate 9/08/2016

University Senate 9/08/2016

University Senate
September 8, 2016 - 3:30pm
Green Hall-Room 203
Agenda: 

           

  1. Approval of Minutes from May 5, 2016
  2. Standing Reports

            A.  University Senate President Joe Harrington

            B.  Faculty Senate President Pam Keller

            C.  Student Senate President Gabby Naylor

            D.  Staff Senate President Liz Phillips

         III. Approval of Charges for University Senate Standing Committees

            A.  Academic Computing and Electronic Communications (ACEC)

            B.  Academic Policies and Procedures (AP & P)

            C.  Athletic

            D.  Calendar

            E.  International Affairs

            F.  Libraries

            G.  Organization and Administration (O & A)

            H.  Planning and Resources (P & R)

            I.  Retirees Rights and Benefits (RRB)

     IV.        Unfinished Business

    V.         New Business

 

Minutes: 

Minutes

UNIVERSITY SENATE MEETING

September 8, 2016 – 3:30 p.m. – 203 Green Hall

Approved October 6, 2016

MEMBERS PRESENT:  Faculty Pam Keller, Joe Harrington, Cecile Accilien, Mary Banwart, Ron Barrett-Gonzalez, Tom Beisecker, Naima Boussofara, Ben Chappell, Kelly Chong, Jonathan Clark, Chris Elles, Pam Fine, Christopher Fischer, Ruben Flores, Jane Gibson, Sandra Gray, Megan Greene, Lynn Hancock, Elspeth Healey, Elizabeth MacGonagle, Margaret Marco, Jason Matejkowski, Amalia Monroe-Gulick, Paul Outka, Bozenna Pasik-Duncan, Meagan Patterson, Edward Peltier, Thomas Prisinzano, Lance Rake, Roberta Freund Schwartz, Suzanne Shontz, Bill Staples, Dean Stetler, Belinda Sturm; Students Gabby Naylor, Danica Hoose, Dylan Jones, Zoya Khan, Jacob Murray, Nobus Oghenekaro, Brittney Oleniacz, Victoria Snitsar, Adam Steinhilber; Staff, Liz Phillips, Michael Chavez, Keah Cunningham, David Day, Abby Ehling, Lorne Jordan, Brian Moss, Anna Paradis,

ABSENTFaculty Lisa Friis, Kissan Joseph (excused), Ebenezer Obadare, Angela Rathmel (excused), Geraldo Sousa (excused); Students, Chancellor Adams (replaced Tymon Wall) Isaac Bahney, Loic Njiakan, Sophia Templin; Staff Deb Deering, (excused), Charlotte Goodman (excused), Emily Gullickson, Connie Jordan, (excused), Peggy Robinson (excused)

ALSO PRESENT: Maureen Altman and Kathy Reed, University Governance; Bernadette Gray-Little, Chancellor; Neeli Bendapudi, Provost; chancellor; Mary Lee Hummert, Vice Provost for Faculty Development

President Joe Harrington called the meeting to order and announced that the meeting was being recorded.  He told the senate that Faculty President Pam Keller would be later present an orientation for the senate.  Harrington announced that the Chancellors Reception would begin at 4:30. 

MINUTES for May 5 2016 were approved.

STANDING REPORTS

University Senate President

Harrington reported that SenEx approved a technical change to USRR 2.4.2.1 at its August 30, 2016 meeting last week.  He explained that when USRR 2.2.8 was approved last semester it necessitated a change to USRR 2.4.2.1, and added that correcting USRR 2.4.2.1 was a technical change which requires only SenEx approval.  He also informed the Senate that the Chancellor will be speaking at the October 8 meeting.  Harrington said that the university is waiting for policy and procedures regarding campus carry and that the tobacco free initiative will be going into effect soon. 

Writer’s Note: Harrington received an email from the Provost after the meeting which asked that he please “reinforce that it [the Tobacco Free Initiative] will be effective Fall 2018”. 

Faculty Senate President

Pam Keller reported that the Faculty Code is very close to being completed, and that she will give more details at Faculty Senate.  She added that she hoped to have a conclusion at the next meeting.

Student Senate President

Gabby Naylor reported that the first full senate meeting was held last night.  She announced that Chancellor Adams will be a new member of University Senate [replacing Tymon Wall]; Dylan Jones will be replacing Zoya Khan in SenEx.  Naylor reported that at the meeting Student Body President Stephonn Alcorn announced the establishment of the Equitable Elections Fund which would allow coalitions to be supplemented with up to $700 of the $1,000 election spending cap as long as a coalition raised $300 on its own.

Staff Senate President

Liz Phillips reported that UPS (Unclassified Professional Staff) and USS (University Support Staff) Councils will meet with COPS (KBOR Council of Presidents) and KBOR to discuss issues, including the legislature’s proposed changes to hiring and firing policies.  She added that Ola Faucher of Human Resources assured that KU would be alright regarding the change. 

APPROVAL OF CHARGES FOR STANDING COMMITTEES

Harrington explained that charges can be revised later and the committees themselves could also request revisions.  Using “consent agenda” Harrington asked the Senate to consider all the charges together.  No changes or deletions to the charges were proposed; all charges were adopted.

Unfinished Business

None.

New Business

Jonathan Clark moved that the University Policy Program be on the agenda for the next Senate meeting.  He explained that it is essentially the “policy on policies”, governing the status of University policies, and should be discussed by Senate.  

Motion: Add the University Policy Program to the next University Senate agenda.  Clark/Barrett-Gonzalez.    

Keller suggest that SenEx look at the policy first.

Amended Motion: SenEx will look at the University Policy Program and report to University Senate.  Keller/Barrett-Gonzalez.  Passed.

Clark said it would help if SenEx had opinion of University Senate before their meeting.

Ron Barrett-Gonzalez proposed SenEx consider creating an ad hoc committee to look into cost saving, efficiencies and reductions.  

Motion: To have SenEx consider the establishment of an Ad Hoc Cost Saving and Enhancement Committee.  Barrett/Pasik-Duncan.  Passed. 

University Senate Orientation

Keller gave a brief PowerPoint presentation to explain some aspects of University Governance.  She noted that Governance website contained several resources for Senate, including the University Senate Code, USRR (University Senate Rules and Regulations), and FSRR (Faculty Senate Rules and Regulations).  She explained that the Senates amend these documents and presented the process of how the proposed amendments get to the floor and how they are approved.  Harrington added that the website also contained meeting agendas, minutes, and committee reports.

The meeting adjourned at 4:00

Respectfully submitted,

Maureen Altman

MEETING MATERIALS

FY2017 ACADEMIC COMPUTING AND ELECTRONIC COMMUNICATIONS (ACEC)

 

Approved by SenEx: May 31, 2016

Approved by University Senate: September

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017.

 

Standing charges:

  1. Monitor current and proposed policy concerning security of information, intellectual property rights and responsibilities, and other matters relating to information technology. Identify issues for which policy should be developed or revised. Report issues and any recommendations for action to SenEx. (ongoing)

 

Specific charges:

 

  1. Continue to investigate the fiber cut that took down KU communication and computation.  Determine how and why the cut occurred after a similar one 3 years ago, as well as ascertaining the total current and projected costs of remediation.  Develop overall plans and methods for building redundant connections and systems into the KU IT infrastructure to prevent another total outage from occurring. Determine the approximate cost of these safeguards.  Report to SenEx by December 1, 2016.

 

  1. Continue to monitor IT efforts to determine varying needs of multiple user communities on campus, and recommend possible improvements.

 

 

  1. Investigate best practices in training and providing the proper tools across campus to increase use of software.

 

 

  1. Continue monitoring collaboration tool rollout–Office 365, Skype for Business including Voice- Over IP (Skype for Business phone service), etc.–and obtain or produce a cost-benefit analysis of each. Work with KU IT on ways to integrate third-party software (e.g., Dropbox, Google Docs) into its collaboration tool portfolio.

 

 

 

 

 

 

FY2017 ACADEMIC POLICIES & PROCEDURES COMMITTEE (AP&P)

 

Approved by SenEx: May 31, 2016

Approved by University Senate: September

 

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017.

 

Standing charges:

 

  1. Be prepared to respond to SenEx requests for reviews of academic policy issues. (ongoing)

 

  1. Monitor proposals for academic program restructuring and discontinuance, hold hearings, and follow other procedures in accordance with Article VIII of the University Senate Rules and Regulations. Report issues or recommendations for action to SenEx. (ongoing)

 

 

  1. Consider input from Student Senate on desired changes to academic policies. (ongoing)

 

 

  1. FY2021 Committee – Review the University of Kansas’ Financial Exigency policy found in USRR, Art VII.  (See Governance Office for information.)  It was last reviewed by AP&P in FY16 and they did not suggest any changes at that time.  USRR 7.5.1 states that “Every five years after the official acceptance of this document by the Chancellor, it shall be reviewed by the University administration and by AP&P. Either group may then suggest revisions to the document.”   Any changes to the policy would ultimately go to the University Senate for a vote. 

 

 

Specific Charges:

 

  1. Working with the IT Security Officer, AP&P should establish protocols to assure maintenance of individual privacy in any changes to technology implementation. 

 

 

 

 

 

 

FY2017 ATHLETIC COMMITTEE

 

Approved by SenEx: May 31, 2016

Approved by University Senate: September

 

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017.

 

Standing charges:

1.  Review KU and Kansas Athletics Inc. (KAI) efforts to promote and maintain
        academic excellence for the student athletes.

  1. Identify potential academic barriers and recommend mechanisms to overcome such barriers including collaboration with the student athlete academic support services.
  2. Review current-year data on missed class days due to competition and travel.
  3. Review the following KAI academic reports: Spring and Fall Student-Athlete Grade Summary, NCAA Academic Progress Rate Institutional Report, Graduation Rates and the KAI report on academic majors for student-athletes and non-athletes.
  4. Review the effects of university changes regarding core requirements, majors, minors, certificates or other curricular issues.
  1. Review KU and KAI efforts to provide a premier student athlete experience.
  1. Review programs designed to ensure the personal development and personal welfare of student athletes including: nutrition and physical health, mental health, and safety.
  2. Review reports from KAI exit-interviews and KAI survey questions regarding participation in the broader campus community.
  3. Review Student Athlete Advisory Committee programs and recommend opportunities to improve student athlete involvement in extracurricular campus and community activities.
  1. Help ensure KU maintains athletic compliance with University, Big XII and NCAA rules and Federal law.
  1. Review educational programs and communication strategies to ensure the KU community better understands the combined responsibility for compliance.
  2. Review and summarize KAI reports identifying athletic compliance parameters including but not limited to recruiting practices and university admissions.
  3. Review KU and KAI policies and procedures on drug testing, diversity and sexual harassment including Title IX compliance, and alcohol use in matters of sexual assault reporting.
  1. Help ensure KU meets its strategic goals pertaining to athletics.
  1. Recommend educational programs and communication strategies to enhance the balance between academics and athletics, as well as to promote a broad understanding of the goals and priorities of each. 
  2. Recommend mechanisms for improved communication between KAI coaches and staff and KU faculty, staff and students
  3. Maintain regular communications with the NCAA/Big XII Faculty Representative, the Athletics Advisory Committee (AAC), KAI and University Governance to ensure the needs of each are being served.

 

Specific Charges:

 

  1. Recommend ways to streamline the standing charges, identify tasks that could be done biennially rather than annually, and eliminate outdated or unnecessary charges.

 

  1. Work with P&R to produce a report detailing the University’s financial relationships with KAI. Determine how much income the University is receiving for licensing of its name, logo, colors, font, etc. Determine how much income the University is receiving for use of its facilities. 

 

 

  1. Engage in communications with the athletic department and report on measures being taken regarding sexual assault, and sexual and other harassment.  Report to SenEx by December 1, 2016.

 

 

 

 

 

FY2017 CALENDAR COMMITTEE

 

Approved by SenEx: May 31, 2016

Approved by University Senate: September

 

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017.

 

Standing charges:

 

  1. Monitor compliance with University Senate Rules and Regulations 1.3.2 concerning final examinations, including: (a) ensuring that adequate arrangements are made each semester to inform students and faculty through the Schedule of Classes about the regulations governing final examinations, and the appropriate procedures to be followed if questions arise about the application of the regulations; (b) informing the teaching faculty and GTAs, via an e-mail from the chair, one week before the beginning of each semester (in August and January) of these regulations and their rationale; and (c) considering requests for exceptions, as provided in the regulations. Report actions taken on these matters to SenEx. (ongoing)

 

  1. Monitor compliance with University Senate Rules and Regulations 1.4.2 concerning the scheduling of examinations outside of regular class hours. Following the committee’s established procedures, approve or disapprove applications for tests other than final examinations to be held at times other than regular class hours. Report actions taken on these matters to SenEx.

 

 

  1. Update the five-year calendar report to SenEx by November 1, 2016

 

 

Specific Charges:

 

  1. Consider how to keep students informed of final exam policy regarding minimesters, and non-regular courses.  Report to SenEx by November 1, 2016.

 

 

FY2017 INTERNATIONAL AFFAIRS COMMITTEE

 

 

Approved by SenEx: May 31, 2016

Approved by University Senate: September

 

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017

 

Standing charges:

 

  1. Hear reports on strategic planning and activities from IP units, suggest changes or new directions, and facilitate collaboration among faculty and administrative units.

 

  1. Review and provide input on new policies that relate to international research and teaching.

 

 

  1. Identify concerns or issues for discussion and action related to KU’s international affairs from students, faculty, and staff.

 

 

Specific Charge:

 

  1. Continue to monitor and report on the Academic Accelerator Program and its partnership with Shorelight. Update data reported last year. Report to SenEx by December 1, 2016.

 

  1. Determine ways that the Committee can reach KU faculty, students, and staff in order to identify their concerns regarding International Programs. Ask the units that comprise IP about their concerns or desires for IP.

 

 

  1. Investigate, report, and make recommendations on outreach to international students, both graduate and undergraduate, concerning their experiences at KU in terms of, but not limited to: mental health and overall wellness, housing, academic advising, and campus involvement. Solicit the input of Office of Multicultural Affairs (OMA) Staff and Student Senate Director of Diversity and Inclusion, as well as international student organizations in this effort.

 

 

 

 

FY2017 LIBRARIES COMMITTEE

 

Approved by SenEx: May 31, 2016

Approved by University Senate: September

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017

 

Standing charges:

  1. Monitor and support the Libraries’ long-range planning and allocation of resources—staff, physical space, equipment, collections, digitally-based information, etc.—in light of the needs of different academic disciplines and the budget situation. Assist in communicating about planning resource allocations to support teaching (including both undergraduate and graduate) and research. Report issues and recommendations for action to SenEx. (ongoing)

 

  1. Assess and assist with the effectiveness of communication between the Libraries and students, faculty, and staff, about topics including but not limited to library-based instruction in classes and academic programs in support of university-wide learner outcomes. Report issues and recommendations for action to SenEx. (ongoing)                                                                                                                                                                                                                                                                                                                                                          

 

 

  1. Obtain a report from the Open Access advisory board concerning activities, and long-range planning for Open Access at KU.

 

 

  1. Seek information from the KU faculty, staff, and students about their concerns. Report issues and recommendations for action to SenEx. (ongoing)

 

 

  1. Convene an open meeting with Libraries faculty and staff in the fall semester. Report issues and recommendations for action to SenEx by 12/1/15.

 


 

 Specific Charges:

 

  1.  FY2017 Committee.  According to the Open Access Policy for University of Kansas Scholars, that policy should be reviewed every three years.  The policy was last revised and updated in FY2014. 

http://policy.ku.edu/governance/open-access-policy

In addition to a general report on the level of acceptance of this policy and issues encountered in getting it established, the review should address the following:

a. How well it has been accepted by publishers, which publishers do not support the policy, and whether this has contributed to researchers being unable to put their work in the repository;

            b. The percentage of the faculty who are participating;

c.  Whether there are particular disciplines or research areas that are “underrepresented” in the repository.

 

 

  1. FY2017 Committee.  In accordance with the recommendation of the Libraries Committee 2015 final report, continue to monitor the effects of the recent library reorganization.  Identify major changes in the services to all campuses the university community and report these changes to SenEx.

 

  1. Directly seek information from users to assess quality of service, specifically addressing the concern of faculty, staff, and student consultations that are no longer being handled by librarians with special subject knowledge.

 

 

 

 

FY2017 ORGANIZATION AND ADMINISTRATION COMMITTEE (O & A)

 

Approved by SenEx: May 31, 2106

Approved by University Senate: September

 

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017

 

 

Standing charges:

 

  1. Be prepared to assist SenEx with the codification of proposed changes to the University Senate Code and/or the University Senate Rules and Regulations. (ongoing)

 

 

Specific Charges:

 

  1. Review gender neutral language drafts for the University Senate Code, FSRR, and USRR.  Consult with Office of Multicultural Affairs, as deemed necessary, concerning the appropriate language. Report to SenEx by November 1, 2016.  

    

 

 

 

 

 

 

FY2017 PLANNING AND RESOURCES COMMITTEE (P & R)

 

Approved by SenEx: May 31, 2016

Approved by University Senate: September

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017.

 

 

Standing charges:

 

  1. Participate in the University’s planning processes by communicating with the Provost and the Provost’s senior staff on matters of capital strategic planning, infrastructure, IT resources, and sustainability, and examine how current financial circumstances (the health of the state economy, current university indebtedness, school-specific fees and charges, etc.) will influence such projects. Coordinate with ACEC of IT matters.  Report issues and any recommendations for action to Sen Ex. (ongoing)

 

  1. Monitor the University budget.  When current financial circumstances result in changes to annual spending plans, advise SenEx and suggest any actions the committee would deem helpful.  (ongoing)

 

 

  1. Provide committee representation at hearings held by the Provost and the Provost’s senior staff to review planning reports and budgetary submissions made by the various units.  Report issues and any recommendations to SenEx for consideration. (ongoing)

 

 

  1. Monitor changes in tuition plans and their effects on allocation of resources across the university. Report recommendations to SenEx for action. (ongoing)

 

 

 

Specific charges:

 

  1. Monitor and examine the partnerships between KU and outside contractors and consultants. Work with the University Senate President and Provost to develop a cost-benefit analysis of partnerships between KU and outside contractors and consultants. 

 

  1. Report on the progress of implementing both the Campus Master plan and the Science Master Plan. Obtain an analysis of funding sources and dollar amounts to be used to pay off interest and principal on the bonds used to finance both Plans, and how that portfolio of sources and amounts may affect the University’s credit and bond ratings.

 

  1. Work with Athletics Committee to produce a report detailing the University’s financial relationships with KAI. Determine how much income the University is receiving for licensing of its name, logo, colors, font, etc. Determine how much income the University is receiving for use of its facilities.

 

FY2017 COMMITTEE ON RETIREES RIGHTS AND BENEFITS

 

 

Approved by SenEx: May 31, 2016

Approved by University Senate: September

 

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017.

.

 

Standing charges:

 

  1. Promote all appropriate means of communication with retirees, with special emphasis on seeking information from them about their needs and concerns.

    

  1. Consult with SenEx about views and concerns related to retirees.

 

 

  1. Seek feedback from retirees and University offices about the Retirees Handbook and work with staff to ensure that it remains current. (ongoing)

 

 

  1. Maintain an open line of communication with both the Endacott Society and the provost’s office whose representatives are members of the committee, with representatives of the committee offering to meet at least once each semester with the Endacott Society.

 

 

 

Specific charges:

 

  1. Consider specific steps that the University can take to make KU more “retiree friendly,” particularly those steps that have low financial costs.

 

  1. Work with HR to develop additional current information about the process of retiring, about post-retirement health plans, etc.

 

 

  1. Review and, if necessary, update the Committee’s standing charges.

 

 

 

Fall 2017

The University Senate Ad-Hoc Committee on Gender Equity

This committee will investigate and identify potential issues of inequality of treatment of students, staff, and faculty based on gender.  Report to SenEx by March 31, 2017.

Ad-Hoc Committee: Gender Equity

Chair:

Faculty:

Faculty:

Faculty:

Student:

Student:

Student:

Staff:

Staff:

Staff: Fall 2017

The University Senate Ad-Hoc Committee on Freedom of Speech

The purpose of this committee will be to develop the language for and prepare for University Senate consideration of a policy for inclusion in the University Senate Code to guarantee its campus will be a safe, free and inclusive environment for freedom of speech, thought and expression by all members of the University community.  This committee should address the issues affecting freedom of speech on campus, including, but not limited to: diversity, campus carry, hate speech, the Regents’ Social Media Policy, and academic freedom. 

 

Ad-Hoc Committee: Freedom of Speech

Chair:

Faculty:

Faculty:

Faculty:

Staff:

Staff:

Staff:

Student:

Student:

Student:

 

POWERPOINT ORIENTATION

Slide 1

  • University Senate Code – CODE
    • The Code describes the organization, structure, responsibilities, and membership of the various Governance senates, boards, and committees.  It also contains amendment procedures. 
    • University Senate (Faculty, Staff and Students) amends the CODE.
  • University Senate Rules and Regulations – USRR
    • The USRR establishes and describes university-wide policies on academic schedules, academic work and evaluation, graduation and degrees, publications, conflict resolution, financial exigency, and program discontinuance.
    • University Senate amends the USRR.
  • Faculty Senate Rules and Regulations-FSRR
    • The FSRR establishes and describes university wide-policies on admission to the University, placement examinations, resident and non-resident study, academic work, promotion and tenure, sabbatical leave, confidentiality of faculty personnel records, and restricted research. 
    • Faculty Senate amends the FSRR.

Slide 2

How a proposal gets to you

When SenEx or FacEx receives a request to amend CODE, USRR, FSRR:

  • SenEx/FacEx may forward to a committee  or constituency for more information
  • SenEx/FacEx may return to a committee or constituency with reason for no action taken
  • SenEx/FacEx may forward to the University or Faculty Senate

 

Slide 3

When SenEx or FacEx recommends an amendment to the CODE, USRR or FSRR, then:

  • Governance notifies the appropriate community 7 days before the meeting at which the amendment will be discussed
    • If the amendment is before the University Senate, then faculty, staff, and students are emailed. 
    • If the amendment is before the Faculty Senate, then faculty are emailed.
  • The notification states the date, time, and location of the meeting, and explains the amendment to be discussed.  The information is also posted on the Governance website.

Slide 4

  • An amendment is typically discussed at one meeting and then voted on in the following meeting.
  • However, the University Senate (or Faculty Senate as appropriate) can decide to vote on the amendment at the first meeting if two-thirds majority of members present vote to do so.
  • Thus, when you receive the agenda for the meeting, be prepared to discuss and vote on the proposed amendment.
  • The agenda will state one of the following:
    • Amendment – Discussion  

Amendment – Vote

Slide 5

  • If Univ/Fac Senate approves the amendment, Governance sends a 21-day notice to the appropriate university community.
  • If a member of the community requests review in that 21-day period, the review will be the on the agenda for the next scheduled meeting.
  • If Governance does not receive a request for review, the action will be forwarded to the provost and chancellor for final approval. 

 

 

 

 


One of 34 U.S. public institutions in the prestigious Association of American Universities
44 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
—ALA
23rd nationwide for service to veterans —"Best for Vets," Military Times
KU Today
Governance Meetings