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University Senate - 5/7/15

University Senate
May 7, 2015 - 3:30pm
Room 203 Law School

(This meeting may be electronically recorded.)

I.          Announcements

II.        Approval of minutes from April 23, 2015

III.       Standing Reports

            A.  University Senate President Jonathan Mayhew

            B.  Faculty Senate President Jim Carothers

            C.  Student Senate President Miranda Wagner

            D.  Unclassified Senate President Amanda Ostreko

            E.  University Support Staff Senate President Chris Wallace

IV.       Update on Tobacco Free KU Initiative (Ola Faucher, Director, Human Resources)

V.        Old Business

VI.       New Business



Approved: September 10, 2015

MEMBERS PRESENT:  Faculty – Jonathan Mayhew, Jim Carothers, Phil Barringer, Jay Childers, Ron Barrett-Gonzalez, Thomas Beisecker, Kelly Chong, Antha Cotten-Spreckelmeyer, Mohamed El-Hodiri, Chuck Epp, Andrea Greenhoot Christopher Fischer, Lisa Friis, Pam Keller, Paul Laird, Elizabeth MacGonagle, Jeremy Martin, Kirk McClure, Nancy Kinnersley, Steve Padgett, Angela Rathmel, Marlesa Roney, Roberta Freund Schwartz, Bozenna Pasik-Duncan, Bill Staples, Barney Warf, Mike Williams, Susan Williams.  Students –Kaitlyn Klein, Richie Hernandez, Garrett Fugate, Brent Lee, Miranda Wagner. .Unclassified Staff –  Elizabeth Phillips, Michael Krings. University Support Staff – Chris Wallace, Peggy Robinson, David Weakley.Ex-Officio non-voting –  Provost Jeff Vitter, Student Body President Morgan Said, Unclassified Senate President Amanda Ostreko.

EXCUSEDFaculty – Mahasweta Banerjee, Katherine Clark, David Fowle,Kissan Joseph, Mario Medina, Gerald Mikkelson, Allan Pasco, Meagan Patterson, Barbara Timmerman, Lisa Wolf-Wendel, Susan Williams, Sandra Gray, Stuart Macdonald. University Support Staff – Charlotte Goodman, Unclassified Staff – Keah Cuningham, Greg Smith, Michelle Denton Students -   Alex Montgomery, Garrett Wolfe, Omar Rana, Harrison Baker, Sarah Elliot, Logan Sutton, Emma Halling, Carla Rivas-D’Amico

ALSO PRESENT:  Molly Mulloy and Kathy Reed, University Governance; Vice Provost Mary Lee Hummert, Amy Smith, Policy Office; Ola Faucher, Human Resources.

President Jonathan Mayhew called the meeting to order.

MINUTES for 4/23/2015 were approved.


University Senate President.

            Jonathan Mayhew reported on activities and actions at SenEx & University Senate meetings this year, including the following:

  • The KU procedures regarding the Regents’ Social Media Policy were discussed at several meetings of SenEx and the University Senate this spring, approved by the Senate, and forwarded to the Provost. Mayhew said the Provost hopes to implement the policy this summer so that faculty and staff have the protection of the procedures.
  • The Senate approved amendments to University Senate Rules 1.3.9 and 1.4.5 regarding finals and other exams for KU students serving in the military. The changes allow the students to be excused from final exams, but it is the responsibility of student to initiate discussion with instructor to come to mutually agreeable method of making up missed exam. The Chancellor approved this change.
  • SenEx discussed Shorelight and concerns reported by the Applied English Center regarding international students who do not have sufficient English skills for AEC courses.
  • The Chancellor addressed University Senate regarding sexual assault policies and campus responses.
  • SenEx met several times with KU’s accreditation self-study committee chair, Susan Twombly, to receive an update and to provide feedback. SenEx also met with members of the accreditation team when they visited KU.
  • The University Senate approved amendments to the University Senate Code to implement the merger of the Unclassified Senate and the University Support Staff Senate into the single “Staff Senate.” These amendments were approved by Chancellor.
  • The University Senate approved a recommendation from the AP&P (Academic Policies and Procedures) committee to discontinue the inactive Ph.D. program in Mechanical Engineering.
  • SenEx received the report of the Task Force on Domestic Partner Benefits chaired by Margaret Severson. A Resolution to the Chancellor regarding the report was approved by the Senate and forwarded to the Chancellor.
  • SenEx heard a presentation about IT’s new “Technology Governance” system.
  • University Senate heard presentations from Nate Thomas, VP for Diversity and Equity, regarding equity issues on campus.
  • University Senate heard a presentation last fall from Ola Faucher, HR Director, regarding the tobacco-free campus proposal, and will receive an update on the policy today.

Report of the Faculty Senate President

            Jim Carothers reported on issues discussed at FacEx this year that might be of interest to University Senate also, including:

  • A pilot program that would allow 3rd party access to student information on Blackboard; the pilot program was later suspended by Senior Vice Provost Sara Rosen. Carothers noted that it is the right and responsibility of an individual student as to whether to allow 3rd party access.
  • A recommendation regarding excused absences for activities such as athletics and debate. The FRPR Committee (Faculty Rights, Privileges, and Responsibilities) recommended that the decision remain with the instructor regarding such requests.
  • Students Miranda Wagner and Zach George presented a recommendation regarding optional online course evaluations. FacEx recommended that they visit with staff at CTE (Center for Teaching Excellence) about questions that would be of most interest to students on the survey. Carothers expects that this proposal will be brought back to FacEx next year.
  • FacEx heard a presentation about the Student Senate resolution urging faculty to include information about their mandated reporter status on course syllabi. Morgan Said will be reporting on this to the Faculty Senate today.

Report of the Student Senate President

            Miranda Wagner reported that the final Student Senate meeting for FY-15 was held last Wednesday. Zach George is the new Student Senate President for FY-16.

Report of the Staff Senate

            Chris Wallace reported that the Senate’s Mini-Wheat State Tour is tomorrow.


            Mayhew welcomed Human Resources Director Ola Faucher to the meeting. Using a Powerpoint presentation, Ms. Faucher provided an update on development of the policy and related activities this year. She has met with many student groups, and participated in the Faculty/Staff Wellness Fair and Earth Day events to inform faculty and staff about the proposal. Faucher described several concerns raised by Student Body President Morgan Said, such as providing smoking cessation services at an affordable rate and being aware of the disproportionate impact of the policy on minority populations and international students, who tend to have higher rates of tobacco use.  Faucher said the biggest area of concern is about enforcement, so a reference to disciplinary processes was added to the draft. The policy was also modified to include athletic activities and to allow smoking in vehicles on campus.

Faucher said that publicity about the tobacco free initiative next year will include such things as advertisements on campus buses, town hall meetings, a promotional video being done by the basketball coach, participation in Wellness Fairs, and so forth. The target date for implementation is now July 2016, and Faucher encouraged University Senate members to provide feedback on the policy at http://tobaccofree.ku.edu/feedback. She answered several questions, and was thanked by Jonathan Mayhew for her presentation today.


No further business.

Respectfully submitted,

Molly Mulloy



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