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University Senate 11/06/2014

University Senate
November 6, 2014 - 3:30pm
Room 203 Law School

I.          Announcements

II.        Approval of minutes from October 9, 2014

III.       Standing Reports

            A.  University Senate President Jonathan Mayhew

            B.  Faculty Senate President Jim Carothers

            C.  Student Senate President Miranda Wagner

            D.  Unclassified Senate President Amanda Ostreko

           E.  University Support Staff Senate President Chris Wallace

IV.       Tobacco Free KU – Proposed Draft Policy
            Director of Human Resources Ola Faucher

V.        Old Business

VI.       New Business





November 6, 2014 – 3:30 p.m.

203 Green Hall

APPROVED December 4, 2014

MEMBERS PRESENT:  Faculty – Jonathan Mayhew, Jim Carothers,  Kelly Chong, Katherine Clark, Antha Cotten-Spreckelmeyer, Mohamed El-Hodiri, Kim Glover, Kissan Joseph, Pamela Keller, Nancy Kinnersley, Elizabeth MacGonagle, Gerald Mikkelson, Paul Outka, Allan Pasco, Bozenna Pasik-Duncan, Meagan Patterson, Bill Staples, Barney Warf, Mike Williams, Susan Williams.  Students – Alex Montgomery, Harrison Baker, Sarah Elliot, Kaitlyn Klein, Logan Sutton, Bahar Barani, Michael Walker, Emma Halling, Miranda Wagner.  Unclassified Staff – Mishelle Denton, David Day, Keah Cunningham, Greg Smith, Elizabeth Phillips, Michael Krings.  University Support Staff – Chris Wallace, Peggy Robinson.  Ex-Officio non-voting –Unclassified Senate President Amanda Ostreko.

EXCUSEDFaculty – Mahasweta Banerjee, Philip Baringer, Thomas Beisecker, Lisa Friis, Sandra Gray, Andrea Greenhoot, Jeremy Martin, Marlesa Roney, Barbara Timmermann.   University Support Staff –Charlotte Goodman, David Weakley.

ALSO PRESENT:  Kathleen Levy and Kathy Reed, University Governance.

President Jonathan Mayhew called the meeting to order.  He announced that Faculty Senate will not meet today.

University Senate approved the minutes for October 9, 2014, as amended to show that Sandra Gray was in attendance.


University Senate President – Mayhew announced that the 21-day review period for the short-term military leave policy passed at the last meeting has ended.  The amendments will be forwarded to the Provost.  Mayhew is in continued communication with the Provost’s Office about the Social Media Policy Procedures.  SenEx will discuss further changes at its next meeting.

Faculty Senate President – Carothers reported that their central issue continues to be revision of the Faculty Code of Rights, Responsibilities, and Conduct.  He and Chris Steadham (FY14 Faculty Senate President) met with the Faculty Rights, Privileges, and Responsibilities committee (FRPR) about their recommendations.  The FRPR recommendations have been forwarded to FacEx members. 

Student Senate President – Wagner reported that Student Senate passed a resolution in opposition to the BOR proposed amendment of KSA 76-742 regarding student fees that will be before BOR on November 19.  Wagner took this opportunity to acknowledge faculty concerns that were expressed at the last University Senate meeting about dealing with students experiencing sexual assault or mental illness.  She announced that Jane Tuttle will be working with Student Senate on a one page handout for faculty on resources. 

Unclassified Senate President – Ostreko reported that Unclassified Senate is conducting two events with University Support Staff--a stress management workshop, and a session with Jayhawks for Higher Education concerning talking points for communicating with state legislators.  Their first round of Professional Development Funds have been awarded.

University Support Staff Senate – No report.

PROPOSED DRAFT POLICY—TOBACCO FREE KU – Director of Human Resources Ola Faucher presented the proposed draft policy for Tobacco Free KU which has been in the works for one year.  This initiative began with students.  Human Resources surveyed various constituencies and used grant funding to hire a consultant on how to proceed.  She noted that over 1000 campuses nationwide are tobacco free.  The effective date has not been selected.  It will be either Fall of 2015 or January 2016. She presented a power point that outlines the policy.  The current draft policy is available on the Human Resources website.  http://tobaccofree.ku.edu/sites/tobaccofree.ku.edu/files/docs/Tobacco-Free_20141031.pdf

Faucher responded to questions and concerns.  Faucher acknowledged that there will be enforcement problems, but there is no expectation that there will be perfect compliance.  The major focus of the policy is on education.  Resources will be provided to help smokers quit smoking.  Memorial Stadium will include smoking areas even under the Tobacco Free Policy because the tobacco ban cannot be enforced as to visitors to campus.  It was pointed out that other areas, such as the Lied Center, have significant numbers of visitors but they are not excluded from the tobacco ban.  Faucher stated that would be corrected.  Faucher reported that the City of Lawrence is looking into enacting ordinances that would make it possible to use police enforcement.  The policy is very broad but it needs to be broad to address the problem.  Faucher gets 6-12 complaints per year about violations of the current smoking policy.  While 6-12 complaints does not seem like much, there are a lot of violations that do not reach HR.  The policy does not include residence halls; whether tobacco is allowed in residence halls is up to the Student Housing Board.  Currently the policy does not include sanctions for violations.  It will be reviewed in one year to see if sanctions need to be added, or other changes need to be made.

Faucher emphasized that the policy has not yet been finalized.  She encouraged everyone to use the HR website to submit comments.  http://tobaccofree.ku.edu/draft-policy

No further business.  The meeting was adjourned.

Respectfully submitted,

Kathleen Levy

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