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University Senate 03/09/17

Universtiy Senate
March 9, 2017 - 3:30pm
Green Hall-Room 203 - Law School
Agenda: 

AGENDA

I.    Approval of Minutes from February 23, 2017

II.   Standing Reports

A. University Senate President Joe Harrington

B. Faculty Senate President Pam Keller

C. Student Senate President Gabby Naylor

D. Staff Senate President Liz Phillips

III.  Speaker: Ola Faucher, Director of Human Resources Regarding Insurance.Presentation and Q&A.(15 minutes)

IV.  Report of the Ad Hoc Committee on Campus Carry Notification Resolution

V.  Ad Hoc Committee on Policy Library Review’s report #3.2.(Document: “Policy Library Working Group Recommendations 3.2.”)

VI.  Unfinished Business

VII.  New Business

 

Minutes: 

Minutes

UNIVERSITY SENATE MEETING

March 9, 2017 – 3:15 p.m. – 203 Green Hall

Approved March 30, 2017

MEMBERS PRESENT:  Faculty Joe Harrington, Pam Keller, Cecile Accilien, Mary Banwart, Ron Barrett-Gonzalez, Tom Beisecker, Naima Boussofara, Ben Chappell, Kelly Chong, Jonathan Clark, Chris Elles, Pam Fine, Ruben Flores, Jane Gibson, Lynn Hancock, Elspeth Healey, Kissan Joseph, Margaret Marco, Amalia Monroe-Gulick, Paul Outka, Meagan Patterson, Edward Peltier, Tom Prisinzano, Lance Rake, Angela Rathmel, Roberta Freund Schwartz, Suzanne Shontz, Geraldo Sousa, Dean Stetler, Belinda Sturm; Students Gabby Naylor, Alexandra Erwin, Dylan Jones, Zoya Khan, Joseph Kolhoff, Jacob Murray, Adam Steinhilber, Sophie Wang; Staff, Liz Phillips, Keah Cunningham, David Day, Deb Deering, Abby Ehling, Charlotte Goodman, Emily Gullickson, Connie Jordan, Lorne Jordan, Brian Moss, Anna Paradis, Peggy Robinson

ABSENTFaculty, Christopher Fischer, Lisa Friis (excused), Sandra Gray, Megan Greene (excused), Elizabeth MacGonagle, Jason Matejkowski (excused), Ebenezer Obadare, Bozenna Pasik-Duncan (excused), Bill Staples (excused) Students, Chancellor Adams, Jasmine Fillmore (excused), Jessica Guardiola, Brittney Oleniacz (excused), Victoria Snitsar Staff, Michael Chavez

ALSO PRESENT: Maureen Altman and Kathy Reed, University Governance; Ola Faucher, Director of Human Resources; Mike Williams, FY2016 University Senate President; Sara Shepherd, LJWorld

Joe Harrington called the meeting to order and announced that the meeting was being recorded.   He explained that in the interest of time the rest of the spring meetings have been moved up to 3:15 but the first fifteen minutes will be for reports and approval of minutes, and debates would not begin until 3:30.  

MINUTES for February 23, 2017 were approved.

STANDING REPORTS

University Senate President

Harrington reported that the Provost and Diane Goddard, Vice Provost for Administration & Finance, gave him and P&R (Planning and Resources Committee) the cost benefit analysis of major consultants that his predecessor Mike Williams had requested last year.  Costs for Academic Analytics, Everspring Inc., Shorelight Education, and the Advisory Board Company total about five million dollars.  Costs for Huron are still pending but they will surpass the other consultant costs.  In response to Pam Fine’s question he explained that P&R had not received the entire contracts because that would have required signing confidentiality agreements.  Ron Barrett-Gonzalez, a member of P&R, said that they had asked for redacted copies which they will share with Senate when they receive them.  Harrington noted that the Louisiana legislature had actually subpoenaed the LSU-Shorelight contract and put it on line.

So far there is no link from the main KU page, Admissions or HR to the concealed carry page which contains important information for faculty, staff and students, and the administration has no plans to link to the main page.  Proposed HB2220 would eliminate restrictions on firearms for KBOR and Regent universities; KBOR Chair Zoe Newton testified today against the proposed legislation.  Harrington presented an email exchange he had had with Jenn Anderson, Policy Office Director, in which he had requested that the Policy Library record the approval and approval date in the review/approval sections of the policies approved by University Senate.  Her response was that:

“The Review, Approval, & Change History (RACH) section is used to catalogue actions made by either the functional unit (typically the primary policy contact) or the direct work of the Policy Office. The RACH is not intended to capture information on comment periods, subsequent feedback, etc.”

She had added that Governance does have input on its own policies.  (Complete emails at the end of the minutes).

Faculty Senate President

Pam Keller reported that FacEx is looking at FRPR (Faculty Rights, Privileges, and Responsibilities Committee) proposed changes to scholarly misconduct [USRR Article IX] and approved SPPT (Standards and Procedures on Promotion and Tenure Committee) proposed amendments on promotion and tenure which will be discussed in Faculty Senate.  FacEx also worked on faculty appointments to various university committees.  Keller will report back on issues from the KBOR meeting she will be attending next Wednesday.

Student Senate President

Gabby Naylor reported that they are still waiting to hear from KBOR whether student body presidents from each institution will be allowed to serve as non-voting members on KBOR committees.  The Student Senate Legislative Committee met last night to approve some procedural changes which they hoped will be approved at the next full senate meeting.  The proposal for a referendum to find out how students feel about coalitions failed in committee so it will probably fail in full senate but it could still be introduced in another form.   Fifteen-hundred dollars still remains to be allotted to student groups.

Staff Senate President

Liz Phillips said there was little to report because there hadn’t been a Staff Senate meeting since the last University Senate meeting.  A notice about the June 2 Mini Wheat State tour will be coming out soon.  Staff Senate elections should be posted within the next ten days.  The last Staff Senate meeting in March will be the last meeting of the 2017 members.

Explanation of Insurance, Ola Faucher, Director of Human Resources

Introducing Ola Faucher, Harrington reminded senators that they had approved the formation of a committee to look at insurance regarding firearm related injuries and had asked for more information about KU’s insurance.  Faucher explained that a limitation on KU was that statutorily only the state can create new health insurance plans.  She informed that Michael Rosenberg is KU’s risk manager and said he would be a good resource.  Referring to the insurance information chart which HR had provided to Senate (link available at the end of the minutes) she noted that there were some technical items which she may have to get back to senate on.  She pointed out that the state or KBOR, not KU, is in control of many policies and most claims, for example workers comp claims are determined on a case by case basis.  She added that HR has no experience in some policies such as job injury and claims against the state. 

Q&A

At Ron Barrett-Gonzalez’ request Faucher said she would check with Michael Rosenberg about lost wage provisions.  In response to Geraldo Sousa’s question about whether workers comp would cover gun related incidents, Faucher said KU provides information but state workers comp makes the determination on claims, adding that the claimant would have to have been engaged in job activities.    Paul Outka pointed out that a shooting in class is not an accident; Faucher explained that the meaning is accident or injury.  Belinda Strum suggested looking at other universities for a workers comp precedent such as what was done at Virginia Tech but Faucher said procedures vary by state.  She added that she doubted the state would look at a scenario and make a guaranteed decision.   Faucher observed that the chart was geared primarily to faculty and staff but that KU has student insurance and covers about 3600 students because only international students are required to have it; five-thousand student employees are covered by workers comp.  At Barrett-Gonzalez’s request she said she will give bullet points of what’s covered in student insurance and link to pamphlet.  Sousa asked how benefits of supplemental insurance policies to worker comp would be awarded; Faucher said that that would have to be determined by interpretation of the contract by legal entity.  Responding to Keller’s question about paid leave Faucher explained that academic year faculty have only sick leave and fiscal year faculty and staff have sick leave and vacation leave if they have a regular appointment of 48% or greater.  Both are eligible for shared leave, which is donated by colleagues to those who are out of paid leave.  Staff also has holiday and comp leave.

Report of the Ad Hoc Committee on Campus Carry Notification Resolution

Harrington presented the resolution of the Ad Hoc Insurance Review Committee which was composed of presidents and presidents-elect of the three constituent senates.  He explained that those on committee agreed that there should be links to the concealed carry page. 

The University Senate of the University of Kansas requests that the Administration inform current and potential future students, faculty and staff of the provisions of K.S.A. 75-7c01 et. seq., which, barring a change in policy, will allow guns on campus. 
In particular, we urge the Administration to link its Concealed Carry web page (https://concealedcarry.ku.edu) to the main KU page, the undergraduate and graduate Admissions pages, and the Human Resources page. The link from those pages to the Concealed Carry page should contain the phrase “concealed carry” and be made accessible to blind and low-vision users.

Motion to adopt the Ad Hoc Committee’s notification resolution.  Barrett-Gonzalez/Keller

Barrett-Gonzalez noted his strong concerns about proposed HB2220 which Harrington had discussed previously in his University Senate President report, and presented an amendment to the committee’s notification resolution.    

Motion to adopted amended motion to warn faculty, staff, students and visitors who are on the KU campus about the conditions of Both KSA 75-7c01 et. seq. And HB 2220 by requiring yellow signs be place adjacent to “no guns allowed” signs on doors. Barrett/Freund Schwartz. Failed.

                Proposed Amendment (changes in red):

The University Senate of the University of Kansas requests that the Administration inform current and potential future students, faculty and staff of the provisions of K.S.A. 75-7c01 et. seq., and HB 2220 which, barring a change in policy either document, will allow almost completely unregulated concealed guns possession, storage and transportation of both guns and ammunition on campus. 

The University Senate urges the Administration to Properly warn faculty, staff, students and visitors who are on the KU campus about the conditions of Both KSA 75-7c01 et. seq. And HB 2220 by placing suitably sized warning stickers akin to the document shown directly adjacent to current “no guns allowed” warning stickers on entrances. This warning sticker shall be no smaller than the largest “no guns allowed” stickers currently on doors (8.5 x 11”), warning yellow in background color and shall be made accessible to blind and low-vision users.

Barrett-Gonzalez explained that the law could be changed if everybody were warned; Jonathan Clark agreed it might mobilize opinion over a period of years.  Several senators commented in the discussion that followed: the motion is unnecessary; HB2220 is a new bill which might not become law and warning signs would unnecessarily scare people; Senate could create another resolution instead; it would be misleading since guns are allowed all over state in some form; there should be training not signs; it would make KU an outlier; KU should consult with other states who have concealed carry about what they are doing; if HG2220 became law the signs might be a violation to post; some students are in favor of guns on campus; there are already so many notifications that more information could get lost; the amendment goes too far; international students should be informed.  Mike Williams explained that the University is already working with statues the attorney general’s office allows and plans to add international students to the concealed carry website are almost completed. 

Motion to call to question (close debate and vote on the amendment).  Strum/Sousa.  Passed.

Vote to approve the amendment failed.  Ayes 11. 

Motion to amend resolution by replacing “concealed carry” with “concealed firearms”.  (Include word firearms in the last sentence.  Chappell/Day.  Passed unanimously. 

The amendment was proposed because “concealed firearms” is more direct that “concealed carry”.

Motion to accept original motion as amended.  Passed.

Clark said that having worked on the Ad Hoc Committee on Policy Library Review he realized the importance of links to valuable information.

 

Ad Hoc Committee on Policy Library Review’s report #3.2.  (Document: “Policy Library Working Group Recommendations 3.2.”)

Clark explained that this was the third group of recommendations for Senate to consider and was numbered 3.2 because Edwards Campus was omitted from the original third document.  He added that Senate will receive the last group of recommendations tomorrow. 

Motion to adopt policy library working group recommendations 3.2.  Clark/Barrett-Gonzalez.  Passed.

Motion to request Policy Office post the entire text on the Policy Library webpage not just a link.  Clark/Barrett-Gonzalez.  Passed.

Clark said he noticed that some policies are links on the webpage but not text so can’t be archived.  Responding to Sousa’s question of why there couldn’t just be links, Clark said he was afraid links could be overlooked when archived.  As a point of clarification, Keller pointed out that for the archives all the documents should be printed out as of the day of adoption and after that only changes would be printed.  Amalia Monroe-Gulick suggested that Senate ask University Archives and the Policy Office what works best for them; Keller agreed.  Strum noted that because accessibility for the disabled is needed the documents couldn’t be in pdf form.

 

UNFINISHED BUSINESS

None.

 

NEW BUSINESS

 

The meeting adjourned at 4:20

 

Respectfully submitted,

Maureen Altman

 

MEETING MATERIALS

 

Response from the Policy Office Regarding List of Approved Policies

from the Ad Hoc Policy Review Committee

 

From: "Anderson, Jennifer Nicole Galli" <jenniferanderson@ku.edu>
Date: Wednesday, March 8, 2017 at 11:18 AM
To: "Harrington, Joseph" <jharring@ku.edu>
Cc: "Chasen, Jeff" <jchasen@ku.edu>
Subject: RE: approved policies

 Hi Joe,

Thank you for the clarification. The Review, Approval, & Change History (RACH) section is used to catalogue actions made by either the functional unit (typically the primary policy contact) or the direct work of the Policy Office. The RACH is not intended to capture information on comment periods, subsequent feedback, etc.

For example, when we recently updated the policy program, the Policy Office determined what to record in the RACH notation. Similarly, the USRR’s RACH section typically includes information providing only the date and a summary of the revisions. Of course, when Governance is changing the USRR or any of its other policies, you would have direct input into the content of the RACH notation.

I hope this is helpful and explains the intent and use of the RACH section.

 Thanks – Jenn

 

 From: Harrington, Joseph 
Sent: Monday, March 6, 2017 8:34 AM
To: Anderson, Jennifer Nicole Galli <jenniferanderson@ku.edu>
Cc: Chasen, Jeff <jchasen@ku.edu>
Subject: Re: approved policies

 Hi, Jenn,

I believe the expectation was that the approval & date would be recorded in the review/approval section underneath the policies in the Library.

Cheers,

Joe

Joseph Harrington, Professor

Dept. of English
University Senate President
University of Kansas (Lawrence)

Sunlight . . . is the best disinfectant.  – Justice Louis D. Brandeis

 

From: "Anderson, Jennifer Nicole Galli" <jenniferanderson@ku.edu>
Date: Friday, March 3, 2017 at 5:04 PM
To: "Harrington, Joseph" <jharring@ku.edu>
Cc: "Chasen, Jeff" <jchasen@ku.edu>
Subject: RE: approved policies

Thanks you for the email, Joe. I’m not sure what you’re asking me to do with this information, but I’m happy to help in any way that I can. Please let me know. -- Jenn

 

From: Harrington, Joseph 
Sent: Friday, March 3, 2017 4:42 PM
To: Anderson, Jennifer Nicole Galli <jenniferanderson@ku.edu>
Subject: approved policies

Hi, Jenn,

Hope your day is going well. This note is to inform you that the University Senate approved the list of policies attached to this e-mail at its meeting on Thursday, February 23.

Thanks very much for your consideration.

Best,

Joe

 

Information on KU’s Insurance Coverage

 

Amendment to Notification Resolution Proposed by Ron Barrett-Gonzalez

The University Senate of the University of Kansas requests that the Administration inform current and potential future students, faculty and staff of the provisions of K.S.A. 75-7c01 et. seq., which, barring a change in policy, will allow guns on campus. 

In particular, we urge the Administration to link its Concealed Carry web page (https://concealedcarry.ku.edu) to the main KU page, the undergraduate and graduate Admissions pages, and the Human Resources page. The link from those pages to the Concealed Carry page should contain the phrase “concealed firearms carry” and be made accessible to blind and low-vision users.

Red = New Language

Proposed Amendment:

The University Senate of the University of Kansas requests that the Administration inform current and potential future students, faculty and staff of the provisions of K.S.A. 75-7c01 et. seq., and HB 2220 which, barring a change in policy either document, will allow almost completely unregulated concealed guns possession, storage and transportation of both guns and ammunition on campus. 

Proposed Amendment:

The University Senate urges the Administration to Properly warn faculty, staff, students and visitors who are on the KU campus about the conditions of Both KSA 75-7c01 et. seq. And HB 2220 by placing suitably sized warning stickers akin to the document shown directly adjacent to current “no guns allowed” warning stickers on entrances. This warning sticker shall be no smaller than the largest “no guns allowed” stickers currently on doors (8.5 x 11”), warning yellow in background color and shall be made accessible to blind and low-vision users.

 

 

 

Ad Hoc Committee on Policy Library Review’s report #3.2. 

 

(Document: “Policy Library Working Group Recommendations 3.2.”)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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