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University Senate - 03/03/16

University Senate
March 3, 2016 - 3:30pm
Green Hall-Room 203

(This meeting may be electronically recorded.)




I.      Announcements

II.    Approval of minutes from February 11, 2015

III.      Standing Reports

     A.  University Senate President Mike Williams

     B.  Faculty Senate President Tom Beisecker

     C. Student Senate President Zach George

     D. Staff Senate President Chris Wallace

 IV.      Calendar

  V.      Proposed amendment to USRR 2.2.5

 VI.      Proposed amendment to USRR 2.9.2

VII.      Old Business

VIII.    New Business





March 3, 2016 – 3:30 p.m. – 203 Green Hall

Approved as amended March 24, 2016 (Delete “& Scholar” from International Student & Scholar Services in identifying Emily Lee; correction of spelling of Ron Barrett-Gonzalez’ last name in last paragraph before Unfinished Business.)

MEMBERS PRESENT:  Faculty Tom Beisecker, Mary Banwart, Philip Baringer, Ron Barrett-Gonzalez, Jay Childers, Kelly Chong, Jonathan Clark, Chris Elles, Charles Epp, Pam Fine, Christopher Fischer, Lynn Hancock, Joe Harrington, Pamela Keller, Paul Laird, Jason Matejkowski, Jonathan Mayhew, Amalia Monroe-Gulick, Bozenna Pasik-Duncan, Meagan Patterson, Angela Rathmel, Roberta Freund Schwartz, Bill Staples, Barbara Timmermann, Students Zach George, Harrison Baker, Thomas Green, Brent Lee, Chance Maginness, Brittany Oleniacz, Taylor Zabel, Staff Chris Wallace, Keah Cunningham, Michelle Ginavan-Hayes, Charlotte Goodman, Kristine Latta, Emily Lee, Liz Phillips, Peggy Robinson, Susan Shaw,

ABSENTFaculty Mike Williams (excused), Jim Carothers, Michael Davidson (excused), Lisa Friis (excused), Andrea Greenhoot (excused), Majid Hannoum (excused), Kissan Joseph (excused), Weishi Liu (excused), Mario Medina, Steve Padget (excused), Geraldo Sousa (excused), Dean Stetler, Belinda Sturm, Susan Williams (excused),  Lisa Wolf-Wendell (excused) Students Sarah Elliott, Elizabeth Johnson, Logan Sutton, Sophia Templin (excused), Nobus Oghenekaro, Mady Womack, Staff Terri Chambers (excused), Margaret Mahoney, Anna Paradis (excused), Tanya Spacek

ALSO PRESENT: Maureen Altman and Kathy Reed, University Governance; Chancellor Bernadette Gray-Little; Sara Rosen, Interim Provost; Mary Lee Hummert; Megan Jones, Meagen Youngdahl and Michael Hernandez, Kansas Coalition for a Gun Free Campus

Vice President Brent Lee called the meeting to order, announced that the meeting is recorded, and asked for announcements. He announced that Mike Williams took Jonathan Clark’s weapons recommendation from the last meeting to General Counsel who is reviewing the proposal and will get back to Williams.  [Writer’s Note: Later clarification from Williams noted that General Counsel appreciated the suggestion and would like to take it under advisement along with other suggestions].

MINUTES for February 11, 2016 were approved.  


University Senate President

Brent Lee read Mike Williams report: Please excuse my absence from today’s meeting. I am in Portland, Ore. attending a national conference.  Item 1: I have some new information about weapons on campus.

As the chancellor reported earlier this week, a team has been formed to produce the Weapons on Campus policy for all KU campuses. I will be member of this committee.  This KU Policy will cover KU-Lawrence, KU-Edwards, KU Medical Center (but not the University of Kansas Hospital), KU School of Medicine-Wichita and the Kansas Law Enforcement Training Center in Hutchinson. The KU School of Medicine - Salina does not occupy state-owned or KU-leased property so it is not covered by the Kansas Board or Regents policy or the Kansas Personal and Family Protection Act - K.S.A. 75-7c01 et seq.

The Provost has also asked me to chair a task force she has organized to create the Implementation Plan for the KU-Lawrence and KU-Edwards campuses. This larger group will get deeply into the specifics of where, how and when weapons may be allowed or restricted in campus buildings.  Each committee must submit their proposed policy or plan to the KBOR Governance committee by Sept. 1 2016.

At the next SenEx meeting I will address the future of the Ad Hoc Weapons on Campus Committee created by SenEx last spring.

Item 2: Early last Friday morning I conducted an information session for approximately 65 staff members who work the night shift on this campus. The group had many important questions I hope were answered adequately.  My offer to visit with other groups of KU constituents remain in place. If any members know of a group that would like to have an information session, please contact Kathy Reed in the Governance office.  Thank you.

A member of the senate asked what questions the night shift staff asked.  Lee said he would ask Williams to inform Senate at the next meeting.


Faculty Senate President

Tom Beisecker reported about the last KBOR meeting.  COFSP (the Council of Faculty Senate Presidents) met with representatives from COGRO (the Council of Government Relations Officers) to discuss what role the faculty might have in assisting the process of representing the universities to the legislature.  COGRO wants to know what COFSP’S legislative interests are and offered to keep them informed on issues.  For example, COGRO informed COFSP of House Bill 25.31 which would essentially remove tenure by stripping due process in firing junior college faculty.  Considering that tenure was removed last year for K-12, COFSP is keeping an eye on the bill.  COFSP is also working on a process to determine AP and CLEP scores procedures in preparation of KBOR’s July 1, 2017 mandate to standardize scores so students can transfer across institutions.

Student Senate President

Zach George reported that staff senate is still reviewing student fees.  Student Senate voted that the Finance Committee reevaluate their recommendation in order to keep fees at the current rate.  The Code of Student Rights and Responsibilities is being reviewed by the Student Senate Rights Committee who will present a draft with considerable changes after Spring Break.  Last night the Student Senate Rights Committee reported on their review of a resolution for a tobacco free campus; the resolution did not pass and the committee determined not to allow further debate.  George expressed his disappointment and hoped that his successor and the full senate would decide to debate the issue since according to a student survey it is supported by 58% of students.  Additional money to cover printing for graduate students has been allocated to Watson Library.  George announced that the Kansas Lifeline 911 bill, which provides immunity to minors when medical help is needed and alcohol has been involved, passed.  Next week ad hoc committees on Veterans Affairs, Student Senate Structure, Student Senate Elections, and KU Retention Recruitment will report to the full senate.  George announced that he is resigning next Wednesday to take a position in Washington D.C. with the National Association for Counties and thanked the Senate for the privilege to serve.

Staff Senate President

Chris Wallace reported that the tobacco free campus referendum passed.  Staff Senate is currently involved in elections.  The full senate, except President-Elect Liz Phillips, will need to be replaced next year.

Academic Calendar

Lee asked the senate to approve the academic calendar which the Calendar Committee has updated to include Summer 2021.  He pointed out their corrections of the dates of Spring Break and Thanksgiving. 

Harrison Baker moved to accept the updated academic calendar.  Baker/Freund Schwartz.  Passed.

Approval of Proposed Changes to USRR 2.2.5


Lee read the four reasons for the amendment to USRR 2.2.5 as well as an objection statement.  (Both are at the end of the minutes).  He explained that voting would not take place today unless two-thirds of the senate voted to vote on the amendment.  Kristine Latta, Director of the College Office of Graduate Affairs, gave further explanation of the amendment.  She explained that the Graduate Studies Committee and the College Academic Council proposed the new grading option to replace the current S/U grading system since many departments were exceeding the six hour cap on S/U.  The amendment would also offer an option to the A-F grading system which often results in grade inflation because A’s are overwhelmingly assigned.  The intention of the proposed grading system is that it will allow an opportunity for departments to signal students of their progress, and if it passes will be coupled with a strong annual review and judicious use of probation where appropriate.  It will be the choice of the department to use the grading system and it will not affect the GPA. 

Motion to vote on the proposed amendment: Maginness/Oleniacz.  Passed by exactly the two-thirds required to vote. (22 yes, 11 no, 1 abstention). 

In the discussion that ensued Emily Lee, Student Program Manager in International Student Services (ISS), expressed concern about how the amendment would impact international students.  She suggested that before the vote she consult the ISS compliance officer about how the amendment would affect international students.  Latta shared her concern.

Motion to table the vote until the next University Senate meeting.  Maginness/Barrett-Gonzalez.  Passed

Approval of Proposed Changes to USRR 2.9.1

Joe Harrington, who along with Pam Keller had proposed the amendment, explained that currently the FacEx Appeals form does not require faculty to sign off on added courses.  Keller said that the amendment makes it clear upfront, without having to track down the instructor for confirmation, that the instructor supports the student’s need to make up any remaining work.   

Motion to vote on the proposed amendment.  Keller/Baker.  Passed.

Motion to approve amendment to USRR 2.9.1.  Maginness/Barrett Gonzalez.  Passed.

Unfinished Business


New Business

Barrett-Gonzalez and three students, Megan Jones, Meagen Youngdahl and Michael Hernandez from the Kansas Coalition for a Gun Free Campus, read a statement regarding KSA 75-7c01 (statement is at the end of the minutes).  Barrett-Gonzales said that they would give other recommendations to Mike Williams’ weapons committee and recommended discussion at another meeting. 

No further business. 

The meeting adjourned at 4:15

Respectfully submitted,

Maureen Altman

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