SenEx-University Senate Executive Meeting 4/21/15
(This meeting may be electronically recorded.)
II. Approval of minutes from April 7, 2015
III. Standing Reports
A. University Senate President Jonathan Mayhew
B. Faculty Senate President Jim Carothers
C. Student Senate President Miranda Wagner
D. Unclassified Senate President Amanda Ostreko
E. University Support Staff President Chris Wallace
IV. KU IT’s New Technology Governance Model (Jaci Matney, Director, IT Enterprise Project, Program and Portfolio Management Office)
V. Old Business
VI. New Business
PRESENT: Jonathan Mayhew, Michael Williams, Jim Carothers, Katherine Clark, Jeremy Martin, Amanda Ostreko, Emma Haling, Alex Montgomery, Chris Wallace, Mike Krings, Miranda Wagner, Garrett Fugate.
EXCUSED: Charlotte Goodman, Lisa Friis
ALSO PRESENT: Molly Mulloy and Kathy Reed, Governance; Amy Smith, Policy Office; Zach George, FY-16 Student Senate Vice President.
SenEx chair Jonathan Mayhew called the meeting to order.
MINUTES for 4/7/2015 were corrected and approved.
REPORT OF THE UNIVERSITY SENATE PRESIDENT/SENEX CHAIR
Jonathan Mayhew reminded members that University Senate meets this week, and a new president-elect will be elected by the body. The new administrator for the Governance Office, Maureen Altman, will begin on May 11, and Molly will remain for several weeks to train her. There has been no response from the Provost’s Office yet regarding the KU procedures for the Social Media Policy approved by the University Senate on April 9.
REPORT OF THE FACULTY SENATE PRESIDENT
Jim Carothers reported that on April 16 the Faculty Senate approved the revised Faculty Code of Rights, Responsibilities, and Conduct. The document has been emailed to all faculty for the 21-day review period, after which it will be forwarded to the Provost and Chancellor. The Board of Regents’ Council of Faculty Senate Presidents (COFSP), on which he represents KU faculty, is drafting a letter to voice their opposition to the proposed tuition freeze at the Regents’ universities.
REPORT OF THE STUDENT SENATE PRESIDENT
Miranda Wagner reported that Student Senate elections were last week, and the joint meeting of the old and new Student Senate is next week. She introduced new Student Senate Vice President Zach George, who will replace her on SenEx next year.
REPORT OF THE UNCLASSIFIED SENATE
Amanda Ostreko reported that the new Staff Senate held its organizational meeting last week and elected new University Senate representatives.
REPORT OF THE UNIVERISTY SUPPORT STAFF SENATE
Chris Wallace said registration begins on April 23 for the May 8th “Mini Wheat State Tour.”
KU INFORMATON TECHNOLOGY’S (“IT”) NEW TECHNOLOGY GOVERNANCE MODEL
Jonathan Mayhew welcomed Jaci Matney, Director of the IT Enterprise Project, Program and Portfolio Management Office, who led a PowerPoint presentation about IT’s new Technology Governance system. (Copy attached to permanent minutes).
Matney said the new system is an accountability framework meant to better align priorities and resources, to reinforce transparency, to mitigate risks, and to ensure that technology resources are properly allocated. It is not about mandating what organizations can or cannot do, but is meant to ensure that KU is doing an effective job of implementing the right technology projects in the right way. She referred to an organizational chart listing the many administrators and academic groups she has met with about the system. She stated that the new Technology Governance system will not impede the ability of researchers to obtain grants since they are not subject to review and approval. She is working with the Office of Research to develop a set of guidelines for use in ordering research related items.
Referring to several different flow charts, Matney described the project approval process under the new Technology Governance system, noting that individuals could submit project proposals through KU Purchasing or through one of the eight smaller Steering Committees. There is a four-week timeframe that includes a feasibility review by a Technology Governance team, followed by the ranking of proposals by a Steering Committee, and ending with the Executive Committee approving and prioritizing proposals.
Matney explained that the Technology Governance Review Group will include one representative each from the Staff Senate, Student Senate, and Faculty Senate, along with representatives from IT, academic areas, and KUMC, all serving one-year terms. The student/faculty/staff members will be appointed by the CIO (KU’s Chief Information Officer) from names put forth by the three senates. In the discussion that followed, Tom Beisecker expressed concern that University Governance was not involved in picking the faculty/staff/student members. He added that it doesn’t appear that faculty/staff/students would have much input, and questioned whether just three representatives were enough. Williams said he would like to visit with IT Director Bob Lim regarding the appointment process for selecting the representatives from the Staff/Staff/Student senates. Matney said it would be fine with her for SenEx to choose the three faculty/staff/student representatives.
Following the presentation, Mayhew thanked Director Matney for meeting with SenEx today.
No further business.