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SenEx-University Senate Executive Committee 9/15/15

SenEx
September 15, 2015 - 3:00pm
Provost’s Conference Room
Agenda: 

(This meeting may be electronically recorded.)

  1. Announcements
     
  2. Approval of minutes from May 27, 2015
     
  3. Standing Reports

            A.        University Senate President Mike Williams

            B.        Faculty Senate President Tom Beisecker

            C.        Student Senate President Zach George

            D.        Staff President Chris Wallace
 

  1. Two Proposed Technical Amendments to University Senate Code Art. X, Sec 2. (1. ACEC-Director of Compliance; 2.  Libraries-International and Interdisciplinary Studies)
     
  2. Proposed Amendment to USRR 6.8.3 (Annotations)
     
  3. Proposed Amendment to USRR 6.9.1 (Parking Appeals)
     
  4. Proposed Amendment to University Senate Code Art. X Sec 2. (AP&P’s ex officio member)
     
  5. Proposed Amendment to University Senate Code Art. X Sec 2. (Libraries Committee Provost Appointments)
     
  6. Proposed Amendment to University Senate Code Art XI Sec. 2 (Parking Commission Provost Appointments)
     
  7. Proposed Amendment to University Senate Code Art XI Sec. 2 (Judicial Board)
     
  8. Approval of Calendar Committee’s 2015 charge-final exams on multiple campuses
     
  9. Old Business
     
  10. New Business
Minutes: 

MINUTES

UNIVERSITY SENATE EXECUTIVE COMMITTEE - SenEx

September 15, 2015 – 3:00 p.m.

College Conference Room, 210 Strong

 

Approved: September 29, 2015

PRESENT: Mike Williams, Tom Beisecker, Joe Harrington, Pam Keller, Zach George, Ron Barrett-Gonzalez, Shegufta Huma, Brent Lee, Chance Maginness, Amalia Monroe-Gulick, Peggy Robinson, Chris Wallace

EXCUSED:   Sandra Gray, Liz Phillips

ALSO PRESENT: Maureen Altman and Kathy Reed, Governance; Amy Smith, Policy Office; Robert Waller, Budget Management/fiscal Services

            SenEx Chair Mike Williams called the meeting to order.

 

MINUTES for May 27, 2015 were approved. 

STANDING REPORTS

University Senate President/SenEx Chair

                Mike Williams gave an update regarding the KU Social Media Policy which was accepted by the administration this summer with minor changes so the Chancellor could take the document to KBOR.  The document is now in the Policy Library.  He said that what is critical about the policy is that it is a “work in progress”.  Williams reported to the committee that it is the Chancellor’s wish that the Senate must now bring the medical school in sync with the policy.  He noted that the medical school’s social media policy is significantly different.  For instance, there is one administrative group making decisions; ours more equal.  Williams said that he has started arranging conversations with the medical school.

                Williams announced that he felt parking concerns deserve a hearing and said he has asked Maureen it invite someone from parking to the next SenEx meeting.  He would like to find out what parking changes are proposed for next year, particularly in regard to restrictions of what lots people can park in.  In answer to Williams’ question about how the non-sticker method is working, Chris Wallace said that it is pretty good.  The computer isn’t working to fully capacity yet but it’s getting better; parking is using two vehicles to check license plates.  In response to comments made by the committee, Williams asked if committee members would write up their specific questions and observations and forward them to him or the Governance Office by early next week.  Peggy Robinson suggested more people attend the parking meetings, which Wallace said are held twice a year.  Williams noted that on some campuses parking isn’t an issue since the bus system is so good that most students use it rather than parking.  Zach George agreed that KU might need to go to Park & Ride.  He added that he is meeting with Donna Hultine, Director of Parking & Transit, to talk about yellow parking permit spaces. 

                Williams talked about the need to learn more about KUAAP and told the committee that he has asked Maureen to invite Susan Gronbeck-Tedesco, Associate Vice-Provost of International Programs, and Amy Neufeld, the new Director of KUAAP, to the next University Senate meeting.  He said that he didn’t want KUAPP’s routine presentation but that the senate wanted more details, and information, what their achievements have been so far and what we can do with bad results. 

Faculty Senate President/FacEx Chair

Tom Beisecker announced that he is going to the KBOR COFSP meeting tomorrow.  Mike Williams is also attending because one of the agenda items will address the Kansas gun legislation.

Student Senate President

            Zach George reported on four items that the Student Senate is working on.  1) They are looking into parking.  2) KBOR Student Advisory Committee is partnering with the Docking Institute to implement a survey of students in the Regents schools about gun legislation.  3. George reported that the Senate gave $5,000 for graduate printing in Watson Library and is working to find more funding.  4. They have been working with the Chancellor to find a location for the sexual assault resource center.

Williams asked where the money taken from the UDK had been reallocated.  Both George and Brent Lee explained that the fee was not reallocated to a specific organization but was rather used to cover additional costs and inflation for other organizations (example Watkins Health Center), which is a common practice.

Staff Senate President

Chris Wallace said there was nothing to report since Staff Senate’s first meeting is tomorrow.

Proposed changes

Williams asked that all the proposed changes be accepted.  Motion: George/Huma.  Passed

Proposed changes to the University Senate Code and USRR      

Two Proposed Technical Amendments to University Senate Code Art. X, Sec 2. (Title changes: 1. ACEC-Director of Compliance; 2. Libraries-International and Interdisciplinary Studies)

Technical changes only need SenEx approval

Article X. Standing Committees of the University Senate
Section 2. Membership

The Committee on Academic Computing and Electronic Communication shall be composed of…and the Director of Institutional Compliance or designee KU Compliance Privacy Officer shall serve as ex officio, nonvoting members…

The University Committee on Libraries shall be composed of…and International and Interdisciplinary Studies)...

Proposed Amendment to USRR 6.8.3 (Annotations)

Rationale:
On occasion the Governance Office has received calls requesting the Annotation of the University Senate Code and the University Senate Rules and Regulations.   Based on conversations with Molly Mulloy (Governance Office) and Jeannette Johnson (Policy Library) it was discovered that there was not an annotated version of the CODE or the USRR.  It was suggested that this section be removed; the suggestion was supported by Rachel Rolf of the General Council’s Office and Suzanne Valdez, Judicial Board Chair.

6.8.3.1 and 6.8.3.2 were deleted; 6.8.3.3 will become 6.8.3.1


Proposed Amendment to USRR 6.9.1 (Parking Appeals)

Rationale:

The amendment was suggested by the Court of Parking Appeals to make USRR 6.9.1 consistent with amendment 11 of the University of Kansas Court of Parking Appeals Rules of Practice and Procedure.

Copies of the procedures shall be supplied to the offices of University Governance, Provost, General Counsel, and Dean of the Law School, and to others upon request. The Chief Justice shall be responsible for promptly placing the procedures in the KU Policy Library.

Proposed Amendment to University Senate Code Art. X Sec 2. (AP&P’s ex officio member)

Rationale:                                              
The FY-15  AP&P committee recommended that the Director of Student  Academic Services of the College of Liberal Arts and Sciences be added as an ex-officio, non-voting member of the AP&P committee.

Williams who was on AP&P explained the background of the proposed amendment.  This was a result of a misunderstanding.  The voting member who left the committee was replaced with a member who had not been elected so did not have voting privileges.  In sorting out the situation the committee realized the importance of having a representative from academic success and recommended the addition of the ex officio member.

The Committee on Academic Policies and Procedures shall be composed of…and the Director of Student Academic Services in the College of Liberal Arts & Sciences, shall serve as ex-officio, non-voting members.


Change appointment approvals

Rationale for the following three amendments

The current articles state that appointments are made by the Provost.  However the practice has been that each body contacts and appoints their own members.  The names of the staff and students (and faculty for parking) are then given to the provost.  The provost sends letters of service to both the appointee and his/her supervisor. 

 

Proposed Amendment to University Senate Code Art. X Sec 2. (Libraries Committee Provost Appointments)

The University Committee on Libraries shall be composed of…two staff members serving staggered three year terms appointed by Provost their respective governance bodies.These appointments are endorsed by the Provost via a letter of service to the appointee and his/her supervisor

Proposed Amendment to University Senate Code Art XI Sec. 2 (Parking Commission Provost Appointments)
Voting members. The Provost shall appoint the voting members from lists of persons recommended by the groups named: Three members of the student body including a member of the University Transit Commission and a representative of AbleHawks recommended appointed by the Student Senate Executive Committee; three members of the faculty, one of whom may be an emeritus faculty member, recommended appointed by the Faculty Senate Executive Committee; four staff recommended appointed by the Staff Senate. These appointments are endorsed by the Provost via a letter of service to the appointee and his/her supervisor.

Proposed Amendment to University Senate Code Art XI Sec. 4 (Judicial Board)

The Judicial Board shall be composed of:

III. three members of the unclassified professional staff (as defined in Part II. E of the Handbook for Faculty and Other Unclassified Staff), appointed by their respective governance bodies, for three year staggered terms.  These appointments are endorsed by the Provost via a letter of service to the appointee and his/her supervisor.  appointed by the Provost, for three‑year overlapping terms.

IV.  two members of the university support staff, appointed by their respective governance bodies, for three year staggered terms.  These appointments are endorsed by the Provost via a letter of service.  the Provost, for three-year overlapping terms. 

V.    three administrators, at least one of whom shall have faculty status, appointed by the Faculty Senate Executive Committee Provost for three-year overlapping terms. For purposes of this provision, administrators are those persons assigned half time or less to teaching duties

Approval of Calendar Committee’s 2015 charge-final exams on multiple campuses

Suggested addition to “Conflicting Examinations” under “Final Exam Policies” on the Registrar’s website:

3.  In the case of students with final examinations on multiple campuses for the same day, the same procedures apply for determining if a conflict exists and how it should be resolved. In addition to the standard time of the exam, sixty minutes of time should be added to the beginning and end time of the examinations to accommodate travel time between locations when determining if a conflict exists.

 

Old Business

None

New Business

None
 

In response to Chance Maginness’s question, Williams said that there are no formal charges for the Ad Hoc Weapons Committee but that the committee would be meeting soon.

There was no further business.  The meeting was adjourned at 3:44 p.m.

Respectfully submitted,

Maureen Altman


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