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SenEx-University Senate Executive Committee 1/31/17

SenEx
January 31, 2017 - 3:00pm
Provost’s Conference Room
Agenda: 
  1. Announcements
     
  2. Approval of minutes from December 6, 2016
     
  3. Standing Reports
  1. University Senate President Joe Harrington
  2. Faculty Senate President Pam Keller
  3. Student Senate President Gabby Naylor
  4. Staff Senate President Liz Phillips
  1. Senate Vice President Replacement
  1. Gender Neutral Language Changes
  1. Potential Amendment to USRR 6.4.2.1
  1. Unfinished Business
  1. New Business    
Minutes: 

UNIVERSITY SENATE EXECUTIVE COMMITTEE - SenEx

January 31, 2017 – 3:00 p.m.

Provost Conference Room

Approved February 14, 2017

MEMBERS PRESENT: Joe Harrington, Suzanne Shontz, Amalia Monroe-Gulick, Alex Erwin, Pam Fine, Ruben Flores, Charlotte Goodman, Dylan Jones, Brian Moss, Jacob Murray, Gabby Naylor, Ebenezer Obadare, Liz Phillips

FY17 MEMBERS ABSENT: Pam Keller (excused)

ALSO PRESENT: Maureen Altman and Kathy Reed, University Governance;

Joe Harrington called the meeting to order and asked for announcements. He announced that the proposed concealed carry bill (SB 53) failed to advance out of committee.

MINUTES for December 6, 2016 were approved

  Report of University Senate President

Harrington reported that the Chancellor’s search is progressing.

REPORT OF FACULTY SENATE PRESIDENT

No report.  Pam Keller was out of town

REPORT OF STUDENT SENATE PRESIDENT

Gabby Naylor welcomed Alex Erwin, who is replacing Brittney Oleniacz who had to resign due to a scheduling conflict.  Naylor said that 80 students would be attending Higher Education day tomorrow in Topeka; they will be there to advocate for a new bill regarding sexual assault and for increased funding for higher education.  The Multicultural Affairs Committee will have a retreat on February 11.  Fee review hearings are being held which will be followed by a review of items line by line.

REPORT OF STAFF SENATE PRESIDENT

Liz Phillips reported about the KBOR (Kansas Board of Regents) meeting she and staff officers from other regent institutions had attended this month.  She had thanked KBOR for including her and Brian Moss on the Chancellor search committee.  KBOR informed the group that the request for a day of service was not within their purview but was something individual institutions could implement.  She added that the issue of reciprocal tuition assistance is still being reviewed by the KBOR business officers.  Since she had not been able to attend the December and January Staff Senate meetings Phillips deferred to Moss who reported that they are still waiting for information about tuition assistance from Human Resources Director Ola Faucher.  He said that the Wheat State tour had been approved; Charlotte Goodman added that the tour was set for June 2 and would probably be a trip to Union Station and the World War I museum in Kansas City. 

   Vice president replacement

Harrington informed SenEx that since Brittney Oleniacz resigned from SenEx due to a scheduling conflict a new University Senate Vice President/SenEx Vice-Chair needed to be appointed.  He said that in searching the University Senate Code he hadn’t found any rule on replacing someone who resigned from the position and asked SenEx to consider three possibilities for replacing the Vice President/Vice Chair: 1) SenEx appoint someone on the theory that a semester appointment is a temporary appointment; 2) take the issue to the Senate floor and vote again; 3) SenEx appoint the person who had received the next highest number of votes at the University Senate election [on May 5] which would be Gabby Naylor.  Ebenezer Obadare moved, and Ruben Flores seconded, that Gabby Naylor as the student with the next highest number of votes for Vice President at the University Senate election be appointed to replace Oleniacz as University Senate Vice President.  Passed.  As Vice President Naylor will preside at the February 9 University Senate meeting in Harrington’s absence. 

GENDER NEUTRAL LANGUAGE CHANGES

Referring to the document SenEx had received containing gender neutral language changes made by the FY17 O&A (Organization and Administration) committee as well as questions regarding the changes (in red font), Harrington asked for comments and approval.  Obadare said he struggled with the concept of gender neutral language and the removal of “he/she” references but Harrington explained that SenEx was already committed to making the changes.  Since there was some confusion about the document Harrington said that, rather than take time to go through the document line by line at today’s meeting,

he would send SenEx a list of the clauses which questioned O&A’s changes to be reviewed and considered with the O&A document at the next meeting.   

ACTION: HARRINGTON WILL SEND A LIST OF THE CLAUSES WHICH QUESTIONED THE FY17 O&A COMMITTEE’S PROPOSED GENDER NEUTRAL LANGUAGE CHANGES.  SENEX WILL BE READY TO DISCUSS AT THE NEXT MEETING.

POTENTIAL AMENDMENT TO USRR 6.4.2.1

Harrington reminded SenEx that the recently revised Faculty Code of Rights, Responsibilities, and Conduct had eliminated Leave Without Pay as a punitive action.  He explained that when changes are made there are often sections of the University Senate Code/USRR/FSRR that are no longer relevant.  The reference to the Faculty Code in USRR 6.4.2.1 is one of those instances and now needs to be changed.  Amalia Monroe-Gulick moved, and Fine seconded, to amend USRR 6.4.2.1 as a technical change.  Passed.

Leave Without Pay in USRR 6.4.2.1

Suggested amendment

Rationale: Since Administrative Leave Without Pay in the Code of Faculty Rights, Responsibilities and Conduct has been amended and is no longer an administrative sanction but rather a request initiated by a faculty member USRR 6.4.2.1 is no longer pertinent.

Change:

6.4.2.1 Hearing for Major Sanctions (censure, suspension, and dismissal, and leave without pay). Faculty Senate Faculty Rights Board. (Faculty Code of Rights, Responsibilities, and Conduct, Article III. #4)

 

UNFINISHED BUSINESS

None

 

NEW BUSINESS

Campus carry resolution

Monroe-Gulick moved, and Fine seconded, that SenEx accept the proposed resolution regarding notification of the campus carry law.    

Pam Fine asked how many of the notifications were already being done.  Naylor said that several items have already been completed or are being worked on: (1) once the approved policy is on the website there are plans to send out email notifications; (2) placing notifications on all doors is being worked on; (3) Admissions is working on putting notifications to prospective students on their website, similar to those of other schools; (4) notifications are already included in the tour guide script.  She added that she supports notifying international students (item 6) as well as having notifications in the UDK (item 8) but noted that UDK notifications are more difficult since they involve financial costs.  Harrington pointed out that the Provost is aware of SenEx’s concerns and had ensured him that there will be a link from the main KU webpage to the Conceal Carry page, although when this would occur was unclear.  Suzanne Shontz pointed out that item 3 should read “potential” presence of guns.  The committee discussed whether to adopt the resolution or give it to the Provost for clarification of what items are already being addressed.  Fine pointed out that there might be more actions being done beyond the resolution which SenEx might want to affirm with a new resolution commending the University’s actions.  In light of the committee’s suggestion to ask the Provost for more information Monroe-Gulick withdrew her motion and moved to table the decision on the resolution until the next meeting so an explanation can be obtained from the Provost.  Seconded by Flores.  Passed.

Proposed Campus Carry Resolution:

The University Senate of the University of Kansas resolves that the KU Administration inform current and potential students, faculty and staff of the provisions of K.S.A. 75-7c01 et. seq. which will allow weapons, including the concealed carry of firearms, on campus beginning July 1st, 2017.

Specific notification should be issued in several forms:  

1.)  Official e-mails to current students (as well as their legal guardians since some students taking classes at KU may not be 18 years old), faculty and staff describing the state of the law, proposed amendments and what legislative actions are underway and/or planned (like Senate Bill 53). 

2.)  Notifications on all public doorways adjacent to the no-guns stickers currently in place.

3.) Notifications via email as well as a separate flyer to prospective students and their families highlighting the presence of guns in dorms. 

(NOTE ****Students who have been admitted to KU for fall 2017 will have to pay part of their tuition this spring to guarantee their enrollment)

4.) Notifications by all campus tour guides hosting visiting families and prospective students.

5.) Notifications to all international students/faculty/staff that they are barred by federal law from carrying guns regardless of age. 

6.)  Notification regarding the policy in all offers of employment and/or all job ads.

7.)  Notifications on the main KU home page at least half as large as the largest sports banner that has been posted.

8.) Notifications in the UDK appearing weekly as an ad near page 1 at least 3 x 3.” 

               

Executive order on immigration

Moss asked if SenEx wanted to make a statement supporting the Chancellor’s statement on the travel ban.  Obadare moved, and Flores seconded, to endorse the Chancellor’s statement on the travel ban.  Passed.  The statement to endorse will be forwarded to University Senate for their endorsement.

ACTION: FORWARD STATEMENT TO ENDORSE THE CHANCELLOR’S STATEMENT ON THE TRAVEL BAN FOR THEIR ENDORSEMENT.

Meeting adjourned at 3:41

Respectfully submitted,

Maureen Altman

 

 

 

 

MEETING MATERIALS

 

SenEx Gender Neutral Code & USRR changes for 1-31-17 meeting

 


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