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SenEx-University Senate Executive Committee 5/31/16

SenEx
May 31, 2016 - 9:00am
International Room KS Union
Agenda: 

 

(This meeting may be electronically recorded.)

 

AGENDA

I.          Announcements

II.        Approval of minutes from May 10, 2016

III.       Standing Reports

            A.        University Senate President Joe Harrington

            B.        Faculty Senate President Pam Keller

            C.        Student Senate Vice President Gabby Naylor

            D.        Staff Senate President Liz Phillips

IV.       Charges for FY-17 University Senate Standing Committees

 

            A.        Academic Computing & Electronic Communications (ACEC)

            B.        Academic Policies & Procedures (AP & P)

            C.        Athletics

            D.        Calendar

            E.         International Affairs

            F.         Libraries

            G.        Organization & Administration (O & A)

            H.        Planning & Resources (P & R)

            I.          Retirees Rights & Benefits (RRB)

 

  V.      Charges for Ad Hoc Committees

            A.        Ad Hoc Freedom of Speech and Expression Committee

            B.        Ad Hoc Gender Equity Committee

 

VI.       Old Business

 

VII.      New Business

  

AGENDA (Closed Meeting)

 

VIII.    Nomination of Staff Committee Member for UAAC

 

Minutes: 

MINUTES

UNIVERSITY SENATE EXECUTIVE COMMITTEE - SenEx

May 31, 2106 – 3:00 p.m.

International Room, Kansas Union

Approved August 30, 2016

MEMBERS PRESENT: Joe Harrington, Pam Keller, Suzanne Shontz, Amalia Monroe-Gulick, Ruben Flores, Zoya Khan, Ebenezer Obadare, Brittney Oleniacz, Liz Phillips

FY17 MEMBERS ABSENT: Pam Fine. Charlotte Goodman, Gabby Naylor, Jacob Murray

ALSO PRESENT: Maureen Altman and Kathy Reed, University Governance; Sara Shepherd, LJ World

Joe Harrington called the meeting to order and asked for announcements. 

Harrington asked SenEx to introduce themselves.

MINUTES for May 10, 2016 were approved with corrections.  Shontz was misspelled in FY17 SenEx meeting minutes under “Report of University Senate President”.  “Brittney” Oleniacz’ first name was misspelt.

Report of University Senate President

Joe Harrington noted that the Kansas legislature has announced another cut to KU’s budget and four percent increase in tuition which he expects will have an effect on our agenda this year.

Report of the Faculty Senate President

Keller reported that a presentation regarding the budget cut was made at the last KBOR (Kansas Board of Regents) meeting and she noticed that other regent schools were seeking much larger student fee increases than KU.  Reporting about the last KBOR COFSP (Council of Faculty Senate Presidents) meeting she said that they continue to work on credit for AP & CLEP since the process they had created was not approved by the legislature.  She will attend the KBOR meeting in June as well as the KBOR retreat which faculty has never been invited to in the past.  Keller also reported that she and Joe Harrington have started their Provost meetings and met with Interim Provost Sara Rosen.  She also noted that Faculty Senate has approved the Faculty Code.

Report of the Student Senate President

Because she couldn’t be present at the meeting, Gabby Naylor sent her report which was read by Maureen Altman.

  • Our staff has been working in the office and laying the groundwork for the majority of our platforms.
  • Stephonn [Alcorn, Student Body President] and Gabby will be interning and out of the office starting June 14, but about half of our staff will work over the summer.
  • We have reached out to the leaders of the Multicultural Student Government to try to set up a meeting, but have not heard back from them yet.
  • We continue to make progress on our platforms; specifically those involving First Generation students, the recruitment of minority students, tracking of LGBTQ students, and mental health.
  • After the recent loss of an international student, we have had various meetings and discussions on how to better help the growing population of international students on campus. We are specifically looking at ways to encourage collaboration between domestic and international students across campus, as well as educate international students about the services provided by CAPS.
  • Our Summer StudEx session will be held on Saturday June 11th.

Report of the Staff Senate President

Liz Phillips met last week with Nate Thomas [Vice Provost for Diversity and Equity] regarding the new Staff Senate Diversity and Inclusion Committee.  One of the goals of the committee, which is co-chaired by Precious Porras [Director of the Office of Multicultural Affairs] and a staff senator from Engineering, is to offer training to staff.  She reported said that she is also working on sorting out staff senate representation at KBOR.

 

CHARGES FOR FY-17 UNIVERSITY SENATE STANDING COMMITTEES

In determining charges SenEx began working from Harrington’s proposed committee charges for FY17 which were distributed at the meeting.  Ruben Flores asked Harrington if charges recommended by the FY16 committee had been included in the proposed FY17 charges; Harrington responded that he had tried to include them. In regard to voting for charges Harrington also explained he would not ask for abstentions since according to Roberts Rules an abstention doesn’t count as a vote.  However, if anyone wanted to go on record as abstaining he would encourage them to do so.

Since the charges for ACEC were more extensive Harrington asked that discussion be saved until the end of the meeting.

        Academic Policies & Procedures (AP & P) Committee

        Motion to approve proposed charges for the FY17 AP&P Committee.  Keller/Shontz.  Passed. 

        Athletic Committee

        Harrington said he recommended streamlining standing charges which was a continuation of last year’s work.  Regarding Specific Charge 2, he explained that while financial income was available on the Athletics website it wasn’t broken down.

        A motion was made to approve the proposed charges.

Pam Keller suggested additional language to be added to the end of Specific Charge 1, …“and eliminate outdated or unnecessary charges” 

Specific Charge 1. Recommend ways to streamline the standing charges and identify tasks that could be done biennially rather than annually, and eliminate outdated or unnecessary charges.

Flores noted how little reporting to Governance there is about sexual harassment and asked if a charge could be added.  Specific charge 3 was added.

“Engage in communication with athletic department and report on measures being taken regarding sexual assault, and sexual and other harassment.”

Motion to accept amendments to proposed charges.  Keller/Seconded.  Passed.

Motion to approve proposed charges for FY17 Athletic Committee.  Flores/Oleniacz. Passed.

        Calendar Committee

        Harrington explained that Brittney Oleniacz had suggested the addition of “summer” and “June” to part “b” of Standing Charge 1 which considers how to keep students informed about final exams. 

  Motion to approve proposed charges for FY17 Calendar Committee.  Oleniacz/Flores.  Passed.

                    International Affairs

        Harrington explained that Specific Charge 3 to “administer survey to international students…” had been suggested by Brittney Oleniacz. 

        A motion was made to approve the proposed charges.

Amalia Monroe-Gulick questioned whether the proposed survey might interfere with the timing of the Climate Study Survey scheduled to be sent out this fall.  She also noted the difficulty of getting survey responses but agreed that there should be some assessment.  Oleniacz explained that she suggested the charge to emphasize that international students want more input, adding that they often feel alienated.  The advisability of a survey was further discussed.  Since the results of the Climate Study Survey, which might contain valuable information for the committee about international students, wouldn’t be available until Spring the International Affairs Committee might want to request questions from the Climate Survey Study to review portions of the climate survey that relate to international students.  Oleniacz agreed that they could wait on their survey and suggested international students be encouraged to respond to the Climate Study Survey.  Changes to the charge were suggested.  Keller suggested amending the first sentence from “Administer survey to international students” to “Investigate, report and make recommendations on outreach”.  Reed noted that the Rock Chalk Central list is very large and asked Oleniacz if the list could be made more specific.  Oleniacz said she had planned to make a list but needed to wait until the school year starts and the list of student groups was available.  Harrington suggested amending the sentence simply be changed to Solicit…”the input of international student organizations” so where the list came from wouldn’t have to be specific.

Amended Proposed Charge 3:

Administer survey Investigate, report, and make recommendations on outreach to international students, both graduate and undergraduate, concerning their experiences at KU in terms of, but not limited to: mental health and overall wellness, housing, academic advising, and campus involvement. Solicit the input of Office of Multicultural Affairs (OMA) Staff and Student Senate Director of Diversity and Inclusion, as well as international student organizations listed on Rock Chalk Central, in this effort.

Regarding the role of Governance in general, Flores said he was surprised at how little is talked about regarding diversity.  Keller agreed and said she planned on FacEx looking into more on the subject, particularly focusing on training and problem solving from a faculty point of view.  Harrington also said that SenEx could discuss the issue during the New Business section of the meeting today if there is time, adding that there could be an advantage to having a committee answerable to Governance rather than just the Provost’s DEI (Diversity, Equity and Inclusion) committee.  Since both staff and student senates have diversity committees it was suggested Faculty Senate have some sort of diversity representation.      

Motion to accept amendment of proposed Specific Charge 3.  Oleniacz/Flores.  Passed.

Motion to approve proposed charges for FY17 International Affairs Committee.  Oleniacz/Flores. Passed.

Libraries

        Harrington pointed out the proposed changes he had made to the standing charges. 

A motion was made to approve the proposed charges.

Oleniacz suggested a survey in Charge 3 in order to get information from users.  Monroe-Gulick said a library survey is already being done so the charge to administer a survey was deleted.  She also asked that “staff” was added as one of the constituencies. 

                Amendment to proposed Specific Charge 3.

Directly seek information from users to assess user satisfaction via survey. Survey should include questions about quality of service, specifically addressing the concern of faculty, staff, and student consultations that are no longer being handled by librarians with special subject knowledge.

A motion was made to accept the amendments

Flores asked for the reason for the change from “Monitor” to “Support” in Standing Charge 1; Monroe-Gulick explained that in that charge and Standing Charge 2 the change makes it more active, especially concerning the financial issues the libraries faces, and in helping the libraries in communicating with the University community.  Harrington suggested the following changes:

  1. Monitor and Ssupport the Libraries’ long-range planning and allocation of resources—staff, physical space, equipment, collections, digitally-based information, etc.—in light of the needs of different academic disciplines and the flat budget situation. Assess the adequacy of these plans and Assist in communicating about planning resource allocations to support teaching (including both undergraduate and graduate) and research. Report issues and recommendations for action to SenEx. (ongoing)
  2. Monitor and enhance Assess and assist with the effectiveness of communication between the Libraries and students, faculty, and staff, about topics including but not limited to library-based instruction in classes and academic programs in support of university-wide learner outcomes. Report issues and recommendations for action to SenEx. (ongoing)                                                                                                                                                                                                                                                                                                                                                       

        Motion to accept amendment to proposed Standing Charges 1 and 2 and Specific Charge 3.  Keller/Oleniacz. Passed.

        Motion to approve proposed charges for FY17 Libraries Committee.  Moved/Seconded. Passed

 

        Organization & Administration (O & A)

        Reed explained that proposed Specific Charge 1 regarding storage and update of the University Senate Code, USRR and FSRR is the responsibility of the Governance Office.  She informed SenEx that copies of those documents and meeting minutes are in the Governance Office or in the library archives.  She said that currently there are paper copies dating back to around 1989 and as time allows the office has been reviewing years prior to 1989.   Harrington agreed this should be deleted.

  1. Investigate the advisability and logistics of housing paper copies of the current Codes and RRs in the University Archive and of updating those documents as they are amended.

Monroe-Gulick expressed concern that proposed Specific Charge 2 could prohibit librarians (and many others) from serving, citing that technically she is the head of an office.  Harrington suggested keeping only department chairs but Monroe-Gulick pointed out that the libraries don’t have that term.  He explained that the purpose of his proposed charge was to avoid conflict of interest.  Phillips noted that since FacEx approves appointments the responsibility of avoiding members with conflicts of interest would fall to FacEx.  Harrington suggested Charge 2 be deleted; Keller added that FacEx will work on conflict of interest.

  1.  Assess the advisability of administrators’ (including unit heads or chairs) serving in the University Senate and on its committees as voting members.

Reed and Altman informed SenEx that the FY16 O&A committee had already approved proposed gender neutral language for USRR and the University Senate Code and that Reed planned to work new language for FSRR this summer to present to O&A.  Reed expressed concern that the charge to “consult with” the Office of Multicultural Affairs (OMA) could create a timing issue since it was hoped that the new language could be presented to University Senate in fall.  To meet the fall deadline it was suggested that OMA be consulted “as deemed necessary”.  Although language for the University Senate Code and FSRR had been approved by the FY16 committee it was suggested that all three documents be reviewed by FY17 O&A. 

  1. (Harrington’s suggested charge 3) Consider creating Review gender neutral language drafts (but no substantive changes) for FSRR, USRR and the University Senate Code.  Consult with Office of Multicultural Affairs as deemed necessary concerning the appropriate language. Report to SenEx by December November 1, 2016.  

Vote to accept amendments to Specific Charge 3 and deletion of Specific Charges 1 and 2.  Passed.

        Vote to approve proposed charges for FY17 O&A Committee.  Passed

         

        Planning & Resources (P & R)

Harrington noted that proposed Specific Charge 1 grew out of something started by Mike Williams [FY16 University Senate President].  Because Specific Charges 3 and 4 involved questions that concerned the FY16 P&R committee final report which had not been received it was suggested that they be deleted.  If the final report brought up additional issues new charges can be added later.

Specific charges:

1. Monitor and examine the partnerships between KU and outside contractors and consultants. Work with the University Senate President and Provost to develop a cost-benefit analysis of partnerships between KU and outside contractors and consultants. 

2. Report on the progress of implementing both the Campus Master plan and the Science Master Plan. Obtain an analysis of funding sources and dollar amounts to be used to pay off interest and principal on the bonds used to finance both Plans, and how that portfolio of sources and amounts may affect the University’s credit and bond ratings.

3. [In absence of any recommended changes to the standing charges from the Committee, consider this charge accomplished.]

4. [Done? If so, god bless – I look forward to reading it! If not, maybe it means that the scale of this one is a bit too large for an all-volunteer committee?]

  1. Work with Athletics Committee to produce a report detailing the University’s financial relationships with KAI. Determine how much income the University is receiving for licensing of its name, logo, colors, font, etc. Determine how much income the University is receiving for use of its facilities.

Motion to accept deletion of Specific Charges 3 and 4.  Phillips/Oleniacz.  Passed.

Motion to approve proposed charges for FY17 P&R Committee.  Phillips/Flores. Passed.

 

        Retirees Rights & Benefits (RRB)

        Harrington explained that the specific charges came from the FY16 committee’s final report

Motion to approve proposed charges for FY17 Retirees Rights and Benefits Committee.  Oleniacz/Keller. Passed

 

charges for ad hoc committees

Ad Hoc Gender Equity Committee

Shontz found the charge involving “student performance in examination” confusing and others agreed they had concerns.  Citing that studies have already shown discrimination regarding this issue, Keller asked what the committee is identifying. She said she got the sense that Jonathan Clark who proposed the committee wanted to know if there is a problem in student evaluations and that the committee’s goal should be to confirm if there is.  SenEx discussed how discrimination could be determined since surveys have limited participation and value, and official reports of inequality are usually confidential.  Reed suggested asking student groups.  Monroe-Gulick offered that the KU Climate Study Survey Change, and looking at national data might help.  Monroe-Gulick added that there is the chance that if the committee asked people they might tell them their thoughts; Oleniacz agreed and added that SenEx could add a resource list.  Regarding amending language the following amendments were made:   

This committee will investigate and identify potential issues of inequality of treatment of students, staff and faculty based on gender., investigating issues including, but not limited to: student performance in examinations; equal promotion opportunities for staff; equal treatment of faculty in Progress Toward Tenure Review (PTTR), review for promotion and tenure, annual reviews and salary; and the effect of maternity and paternity leave (or lack thereof) on all of the preceding.. Report to SenEx by March 31, 2017.

Motion to approve proposed charges for Ad Hoc Gender Equity Committee with amendments.  Monroe-Gulick/Flores.  Passed.   

Ad Hoc Committee on Freedom of Speech

In response to Phillips question of whether this includes a review of existing policies, Harrington explained that Mike Williams who proposed the committee had researched and found references to freedom of speech but no real definition or single document and that he proposed a policy be added to the University Senate Code.  Flores suggested language be added instructing that the policy would be included in the University Senate Code.  Noting that she had received negative feedback from the library diversity committee who felt this was a reaction against multicultural comments and was meant to quell voices the University is hearing now, Monroe-Gulick cautioned that everyone may not like the committee.  Oleniacz said it was her understanding that Williams’ intention was to compile what is already there, not to quell voices, and found it worrisome if perceived that way.  Zoya Khan agreed, adding that defining freedom of speech is important, is being done by other universities, and will prevent potential bigger problems.  Keller advised that it would be a good idea to keep the negative feedback in mind. 

Monroe-Gulick questioned whether the language of the charge might be restrictive; Keller asked if the committee should decide on what to consider.  SenEx decided to add diversity to the list of issues.  They also agreed that “academic freedom” would be more appropriate than the specifics of PTTR, PTR and other faculty issues.

The purpose of this committee will be to develop the language for and prepare for University Senate consideration of a University policy for inclusion in the University Senate Code to guarantee its campus will be a safe, free and inclusive environment for freedom of speech, thought and expression by all members of the University community.  The language of this policy The committee should address the issues affecting freedom of speech on campus including but not limited to: of diversity, campus carry, hate speech, the Regents’ Social Media Policy, academic freedom, etc.  Progress Toward Tenure Review (PTTR), Post-Tenure Review (PTR), the status of contingent faculty, and other specific concerns as they affect freedom of speech on campus  

Motion to accept amendments for Ad Hoc Committee on Freedom of Speech.  Phillips/Oleniacz.  Passed.

Vote to approve the charge for the Ad Hoc Committee on Freedom Speech.  Passed.

 

     Academic Computing & Electronic Communications (ACEC) (considered last because of amount of proposed charges).

        Proposed Specific Charge 1

Regarding the charge the committee discussed how much impact ACEC has on IT efforts.  Keller suggested amending the charge to give them a more proactive role:

  1. (made Specific Charge 2) Continue to monitor IT efforts to determine general varying needs of multiple user groups communityies needs on campus., and recommend possible improvements. 

Proposed Specific Charge 2 Only the first sentence was retained. 

  1. (made Specific Charge 3) Investigate best practices in training and providing the proper tools across campus to increase use of software. Work with IT to develop a short (10 min. or shorter) “Get Started” video to introduce the principal applications the typical student or staff or faculty member will use, from Outlook to the newer collaboration and storage software.

Proposed Specific Charge 3 was deleted.

SenEx decided to delete the charge because, while they agreed that the university website was sometimes frustrating and confusing, doubt was expressed whether ACEC could really be instrumental in producing change.

  1. Assist IT in producing a more streamlined, intuitive, user-friendly web site.

Proposed Specific Charge 4

MyCommunity and One Drive were deleted as redundant since they are part of Office 365.  Reed requested the addition of the proposed new headset phone service [Skype for Business phone service]

  1. (made Specific Charge 4)  Continue monitoring collaboration tool rollout--(MyCommunity, Office 365, Skype for Business including Voice-Over IP (Skype for Business phone service) OneDrive, etc.)--and obtain or produce a cost-benefit analysis of each. Work with KU IT on ways to integrate third-party software (e.g., Dropbox, Google Docs) into its collaboration tool portfolio.

Proposed Specific Charge 5 was deleted. 

Agreeing that the “Technology Governance System” is complex and confusing (FY16 final report asked what it is), SenEx decided to delete Specific Charge 5 and make it an item for SenEx consideration.

(Proposed Specific Charge 5) Determine the purview, mandate, origins, makeup, and accountability of the “Technology Governance System.” Install an ACEC representative within this body.

Proposed Specific Charge 6

Many agreed that Specific Charges 6 and 7 regarding the fiber cut were important and should be combined and made Specific Charge 1. It concerned Harrington that the problem had occurred three years ago as well.  The committee considered determining how and why the cut occurred wasn’t productive and amended the charge: 

  1. Specific Charge 1 (formerly Specific Charge 6) Continue to investigate the fiber cut that took down KU communication and computation., Determine how and why the cut occurred after a similar one 3 years ago;, why “a contractor [was] told the fiber was unused”; as well as ascertaining the total current and projected costs of remediation.  Develop overall plans and methods for building redundant connections and systems into the KU IT infrastructure to prevent another total outage from occurring. Determine the approximate cost of these safeguards.

Considering that the University community had several issues, concerns, and needs regarding IT Monroe-Gulick noted that SenEx may need to either conduct a survey or hold open forums to discuss IT.  Keller agreed that SenEx could hold forums; Shontz suggested possibly having a forum for each school, group, or community.  Keller said that IT had met with the Law school technology community and that meeting could possibly be used as the model for meeting with groups.  Harrington agreed that a University sponsored forum/forums would be a good idea.  While she said the issue may be brought up at a forum Oleniacz reported that students had mentioned Enroll and Pay being a mess.  Phillips and Reed explained that Enroll and Pay is a different suite in that it falls under the Registrar not IT.  However it was noted that the committee could address concerns to the Registrar’s Office.    

Other suggestions were discussed.  Amalia Monroe-Gulick suggested ACEC may need to talk to P&R (University Senate Planning and Resources Committee) who looks at contracts.  Citing that she has found not giving VPN to all students has made giving assignments difficult, Shontz proposed a new charge to “research possibility of opening VPN to all or large communities”.  Noting that it was almost time to adjourn Harrington suggested that SenEx look at other potential charges that could be added later.  He proposed that SenEx vote on the ACEC proposed charges with the understanding that SenEx can revisit the charges.

Motion to accept amendments to charges.  Oleniacz/Shontz.  Passed.

Motion to approve charges.  Monroe-Gulick/Oleniacz.  Passed.   

ACTION: REVISIT OTHER POTENTIAL CHARGES TO POSSIBLY BE ADDED LATER TO ACEC.

ACTION: CONSIDER HOLDING OPEN FORUMS ACROSS THE UNIVERSITY TO DISCUSS IT

 

UNFINISHED BUSINESS

None

 

NEW BUSINESS

Harrington mentioned Flores’ earlier suggestion of the possibility of a diversity committee that would be answerable to Governance and noted that that is an ongoing suggestion for SenEx.

ACTION: SENEX SHOULD LOOK INTO THE FEASABILITY OF CREATING A DIVERSITY COMMITTEE THAT WOULD BE ANSWERABLE TO GOVERNANCE.

 

Motion to allow Harrington and the Governance Office to set deadlines for committees.  Phillips/Monroe-Gulick.  Passed.

 

CLOSED SESSION TO DISCUSS STAFF APPOINTMENT TO UAAC COMMITTEE  

SenEx adjourned to discuss the appointment.

 

Meeting adjourned at 11:59

 

Respectfully submitted,

Maureen Altman

 

 

HARRINGTON’S SUGGESTED CHARGES DISTRIBUTED FOR CONSIDERATION

 

(Information at the beginning of each University Senate committee’s charges:

Approved by SenEx: May

Approved by University Senate: September

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu  
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017.)

 

 

FY2017 ACADEMIC COMPUTING AND ELECTRONIC COMMUNICATIONS (ACEC)

Standing charges:

  1. Monitor current and proposed policy concerning security of information, intellectual property rights and responsibilities, and other matters relating to information technology. Identify issues for which policy should be developed or revised. Report issues and any recommendations for action to SenEx. (ongoing)

Specific charges:

  1. Continue to monitor IT efforts to determine general user community needs on campus.
  2. Investigate best practices in training and providing the proper tools across campus to increase use of software. Work with IT to develop a short (10 min. or shorter) “Get Started” video to introduce the principal applications the typical student or staff or faculty member will use, from Outlook to the newer collaboration and storage software.
  3. Assist IT in producing a more streamlined, intuitive, user-friendly web site.
  4. Continue monitoring collaboration tool rollout (MyCommunity, Office 365, Skype for Business, OneDrive, etc.) and obtain or produce a cost-benefit analysis of each. Work with KU IT on ways to integrate third-party software (e.g., Dropbox, Google Docs) into its collaboration tool portfolio.
  5. Determine the purview, mandate, origins, makeup, and accountability of the “Technology Governance System.” Install an ACEC representative within this body.
  6. Continue to investigate the fiber cut that took down KU communication and computation. Determine how and why the cut occurred after a similar one 3 years ago; why “a contractor [was] told the fiber was unused”; as well as ascertaining the total current and projected costs of remediation.
  7. Develop overall plans and methods for building redundant connections and systems into the KU IT infrastructure to prevent another total outage from occurring. Determine the approximate cost of these safeguards.

 

FY2017 ACADEMIC POLICIES & PROCEDURES COMMITTEE (AP&P)

Standing charges:

  1. Be prepared to respond to SenEx requests for reviews of academic policy issues. (ongoing)
  2. Monitor proposals for academic program restructuring and discontinuance, hold hearings, and follow other procedures in accordance with Article VIII of the University Senate Rules and Regulations. Report issues or recommendations for action to SenEx. (ongoing)
  3. Consider input from Student Senate on desired changes to academic policies. (ongoing)
  4. FY2021 Committee - Review the University of Kansas’ Financial Exigency policy found in USRR, Art VII.  (See Governance Office for information.)  It was last reviewed by AP&P in FY16 and they did not suggest any changes at that time.  USRR 7.5.1 states that “Every five years after the official acceptance of this document by the Chancellor, it shall be reviewed by the University administration and by AP&P. Either group may then suggest revisions to the document.”   Any changes to the policy would ultimately go to the University Senate for a vote. 

Specific Charges:

  1. Working with the IT Security Officer, AP&P should establish protocols to assure maintenance of individual privacy in any changes to technology implementation.

 

 

FY2017 ATHLETIC COMMITTEE

Standing charges:

1.  Review KU and Kansas Athletics Inc. (KAI) efforts to promote and maintain
        academic excellence for the student athletes.

  1. Identify potential academic barriers and recommend mechanisms to overcome such barriers including collaboration with the student athlete academic support services.
  2. Review current-year data on missed class days due to competition and travel.
  3. Review the following KAI academic reports: Spring and Fall Student-Athlete Grade Summary, NCAA Academic Progress Rate Institutional Report, Graduation Rates and the KAI report on academic majors for student-athletes and non-athletes.
  4. Review the effects of university changes regarding core requirements, majors, minors, certificates or other curricular issues.

 2.  Review KU and KAI efforts to provide a premier student athlete experience.

  1. Review programs designed to ensure the personal development and personal welfare of student athletes including: nutrition and physical health, mental health, and safety.
  2. Review reports from KAI exit-interviews and KAI survey questions regarding participation in the broader campus community.
  3. Review Student Athlete Advisory Committee programs and recommend opportunities to improve student athlete involvement in extracurricular campus and community activities.

 3.  Help ensure KU maintains athletic compliance with University, Big XII and NCAA rules and Federal law.

  1. Review educational programs and communication strategies to ensure the KU community better understands the combined responsibility for compliance.
  2. Review and summarize KAI reports identifying athletic compliance parameters including but not limited to recruiting practices and university admissions.
  3. Review KU and KAI policies and procedures on drug testing, diversity and sexual harassment including Title IX compliance, and alcohol use in matters of sexual assault reporting.

4.   Help ensure KU meets its strategic goals pertaining to athletics.

  1. Recommend educational programs and communication strategies to enhance the balance between academics and athletics, as well as to promote a broad understanding of the goals and priorities of each. 
  2. Recommend mechanisms for improved communication between KAI coaches and staff and KU faculty, staff and students
  3. Maintain regular communications with the NCAA/Big XII Faculty Representative, the Athletics Advisory Committee (AAC), KAI and University Governance to ensure the needs of each are being served.

Specific Charges:

  1. Recommend ways to streamline the standing charges and identify tasks that could be done biennially rather than annually.
  2. Work with P&R to produce a report detailing the University’s financial relationships with KAI. Determine how much income the University is receiving for licensing of its name, logo, colors, font, etc. Determine how much income the University is receiving for use of its facilities.

 

FY2017 CALENDAR COMMITTEE

Standing charges:

  1. Monitor compliance with University Senate Rules and Regulations 1.3.2 concerning final examinations, including: (a) ensuring that adequate arrangements are made each semester to inform students and faculty through the Schedule of Classes about the regulations governing final examinations, and the appropriate procedures to be followed if questions arise about the application of the regulations; (b) informing the teaching faculty and GTAs, via an e-mail from the chair, one week before the beginning of each Fall, Spring, and Summer semesters (in August and January and June) of these regulations and their rationale; and (c) considering requests for exceptions, as provided in the regulations. Report actions taken on these matters to SenEx. (ongoing)
  2. Monitor compliance with University Senate Rules and Regulations 1.4.2 concerning the scheduling of examinations outside of regular class hours. Following the committee’s established procedures, approve or disapprove applications for tests other than final examinations to be held at times other than regular class hours. Report actions taken on these matters to SenEx.

3.     Update the five-year calendar report to SenEx by November 1, 2016.

Specific Charges:

  1. Consider how to keep students informed of final exam policy regarding minimesters, and non-regular courses.

 

FY2017 INTERNATIONAL AFFAIRS COMMITTEE

Standing charges:

  1. Hear reports on strategic planning and activities from IP units, suggest changes or new directions, and facilitate collaboration among faculty and administrative units.
  2. Review and provide input on new policies that relate to international research and teaching.
  3. Identify concerns or issues for discussion and action related to KU's international affairs from students, faculty, and staff.

Specific Charge:

  1. Continue to monitor and report on the Academic Accelerator Program and its partnership with Shorelight. Update data reported last year.
  2. Determine ways that the Committee can reach KU faculty, students, and staff in order to identify their concerns regarding International Programs. Ask the units that comprise IP about their concerns or desires for IP.
  3. Administer survey to international students, both graduate and undergraduate, concerning their experiences at KU in terms of, but not limited to: mental health and overall wellness, housing, academic advising, and campus involvement. Solicit the input of Office of Multicultural Affairs (OMA) Staff and Student Senate Director of Diversity and Inclusion, as well as international student organizations listed on Rock Chalk Central, in this effort.

 

FY2017 LIBRARIES COMMITTEE

Standing charges:

  1. Monitor Support the Libraries’ long-range planning and allocation of resources—staff, physical space, equipment, collections, digitally-based information, etc.—in light of the needs of different academic disciplines and the flat budget situation. Assess the adequacy of these plans and Assist in communicating about planning resource allocations to support teaching (including both undergraduate and graduate) and research. Report issues and recommendations for action to SenEx. (ongoing)
  2. Monitor and enhance the effectiveness of communication between the Libraries and students, faculty, and staff, about topics including but not limited to library-based instruction in classes and academic programs in support of university-wide learner outcomes. Report issues and recommendations for action to SenEx. (ongoing)                                                                                                                                                                                                                                                                                                                                              
  3. Obtain a report from the Open Access advisory board concerning activities, and long-range planning for Open Access at KU.
  4. Seek information from the KU faculty, staff, and students about their concerns. Report issues and recommendations for action to SenEx. (ongoing)
  5. Convene an open meeting with Libraries faculty and staff in the fall semester. Report issues and recommendations for action to SenEx by 12/1/15.

 Specific Charges:

  1.  FY2017 Committee.  According to the Open Access Policy for University of Kansas Scholars, that policy should be reviewed every three years.  The policy was last revised and updated in FY2014. 

http://policy.ku.edu/governance/open-access-policy

In addition to a general report on the level of acceptance of this policy and issues encountered in getting it established, the review should address the following:

a. How well it has been accepted by publishers, which publishers do not support the policy, and whether this has contributed to researchers being unable to put their work in the repository;

                b. The percentage of the faculty who are participating;

c.  Whether there are particular disciplines or research areas that are “underrepresented” in the repository.

2.   FY2017 Committee.  In accordance with the recommendation of the Libraries Committee 2015 final report, continue to monitor the effects of the recent library reorganization.  Identify major changes in the services to all campuses the university community and report these changes to SenEx.

3.    Directly seek information from users to assess user satisfaction via survey. Survey should include questions about quality of service, specifically addressing the concern of faculty and student consultations that are no longer being handled by librarians with special subject knowledge.

 

 

FY2017 ORGANIZATION AND ADMINISTRATION COMMITTEE (O & A)

Standing charges:

  1.  Be prepared to assist SenEx with the codification of proposed changes to the University Senate Code and/or  the University Senate Rules and Regulations. (ongoing)

Specific Charges:

  1.  Investigate the advisability and logistics of housing paper copies of the current Codes and RRs in the University Archive and of updating those documents as they are amended.
  2. Assess the advisability of administrators’ (including unit heads or chairs) serving in the University Senate and on its committees as voting members. 
  3. Consider creating gender neutral language (but no substantive changes) for FSRR. Consult with Office of Multicultural Affairs concerning the appropriate language. Report to SenEx by December 1st, 2016.  

    

 

FY2017 PLANNING AND RESOURCES COMMITTEE (P & R)

Standing charges:

  1. Participate in the University’s planning processes by communicating with the Provost and the Provost’s senior staff on matters of capital strategic planning, infrastructure, IT resources, and sustainability, and examine how current financial circumstances (the health of the state economy, current university indebtedness, school-specific fees and charges, etc.) will influence such projects. Coordinate with ACEC of IT matters.  Report issues and any recommendations for action to Sen Ex. (ongoing)
  2. Monitor the University budget.  When current financial circumstances result in changes to annual spending plans, advise SenEx and suggest any actions the committee would deem helpful.  (ongoing)
  3. Provide committee representation at hearings held by the Provost and the Provost’s senior staff to review planning reports and budgetary submissions made by the various units.  Report issues and any recommendations to SenEx for consideration. (ongoing)
  4. Monitor changes in tuition plans and their effects on allocation of resources across the university. Report recommendations to SenEx for action. (ongoing)

Specific charges:

1. Monitor and examine the partnerships between KU and outside contractors and consultants. Work with the University Senate President and Provost to develop a cost-benefit analysis of partnerships between KU and outside contractors and consultants. 

2. Report on the progress of implementing both the Campus Master plan and the Science Master Plan. Obtain an analysis of funding sources and dollar amounts to be used to pay off interest and principal on the bonds used to finance both Plans, and how that portfolio of sources and amounts may affect the University’s credit and bond ratings.

3. [In absence of any recommended changes to the standing charges from the Committee, consider this charge accomplished.]

4. [Done? If so, god bless – I look forward to reading it! If not, maybe it means that the scale of this one is a bit too large for an all-volunteer committee?]

  1. Work with Athletics Committee to produce a report detailing the University’s financial relationships with KAI. Determine how much income the University is receiving for licensing of its name, logo, colors, font, etc. Determine how much income the University is receiving for use of its facilities.

 

 

FY2016 PLANNING AND RESOURCES COMMITTEE (P & R)

Standing charges:

  1. Participate in the University’s planning processes by communicating with the Provost and the Provost’s senior staff on matters of capital strategic planning, infrastructure, IT resources, and sustainability, and examine how current financial circumstances (the health of the state economy, current university indebtedness, school-specific fees and charges, etc.) will influence such projects. Coordinate with ACEC of IT matters.  Report issues and any recommendations for action to Sen Ex. (ongoing)
  2. Monitor the University budget.  When current financial circumstances result in changes to annual spending plans, advise SenEx and suggest any actions the committee would deem helpful.  (ongoing)
  3. Provide committee representation at hearings held by the Provost and the Provost’s senior staff to review planning reports and budgetary submissions made by the various units.  Report issues and any recommendations to SenEx for consideration. (ongoing)
  4. Monitor changes in tuition plans and their effects on allocation of resources across the university. Report recommendations to SenEx for action. (ongoing)

Specific charges:

  1. Monitor and examine the partnerships between KU and outside contractors and consultants.  Coordinate with other relevant committees, for example, International Affairs.  Report areas of potential concern to SenEx.
  2. Report on the progress of implementing both the Campus Master plan and the Science Master Plan. (Contact for Science Master Plan-Tracy Horstman, Assistant Vice Provost for Capital Planning & Space Management and Jim Modig University Architect/Director, Design & Construction Management.)
  3. Review standing charges and recommend modifications.  Report to SenEx by March 1, 2016.
  4. Analyze the economics of the University.  Make an analysis of the financial information with respect to faculty and staff, student tuition, faculty/student ratio, real dollar pay, etc. over the past twenty years, showing structure and trends.

 

 

FY2017 COMMITTEE ON RETIREES RIGHTS AND BENEFITS.

Standing charges:

  1. Promote all appropriate means of communication with retirees, with special emphasis on seeking information from them about their needs and concerns.
  2. Consult with SenEx about views and concerns related to retirees.
  3. Seek feedback from retirees and University offices about the Retirees Handbook and work with staff to ensure that it remains current. (ongoing)

4.   Maintain an open line of communication with both the Endacott Society and the provost’s office whose representatives are members of the committee, with representatives of the committee offering to meet at least once each semester with the Endacott Society.

Specific charges:

  1. Consider specific steps that the University can take to make KU more “retiree friendly,” particularly those steps that have low financial costs.
  2. Work with HR to develop additional current information about the process of retiring, about post-retirement health plans, etc.
  3. Review and, if necessary, update the Committee’s standing charges.

 

Fall 2017

The University Senate Ad-Hoc Committee on Gender Equity

This committee will investigate equality of treatment based on gender, investigating issues including, but not limited to: student performance in examinations; equal promotion opportunities for staff; equal treatment of faculty in Progress Toward Tenure Review (PTTR), review for promotion and tenure, annual reviews and salary; and the effect of maternity and paternity leave (or lack thereof) on all of the preceding. 

 

Ad-Hoc Committee: Gender Equity

Chair:

Faculty:

Faculty:

Faculty:

Student:

Student:

Student:

Staff:

Staff:

Staff:

Fall 2017

The University Senate Ad-Hoc Committee on Freedom of Speech

The purpose of this committee will be to develop the language for and prepare for University Senate consideration a University policy to guarantee its campus will be a safe, free and inclusive environment for freedom of speech, thought and expression by all members of the University community.  The language of this policy should address the issues of campus carry, hate speech, the Regents’ Social Media Policy, Progress Toward Tenure Review (PTTR), Post-Tenure Review (PTR), the status of contingent faculty, and other specific concerns as they affect freedom of speech on campus.
 

 

Ad-Hoc Committee: Freedom of Speech

Chair:

Faculty:

Faculty:

Faculty:

Staff:

Staff:

Staff:

Student:

Student:

Student:

CHARGES APPROVED AT MEETING

 

FY2017 ACADEMIC COMPUTING AND ELECTRONIC COMMUNICATIONS (ACEC)

 

Approved by SenEx: May 31, 2016

Approved by University Senate: September

 

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017.

 

Standing charges:

 

  1. Monitor current and proposed policy concerning security of information, intellectual property rights and responsibilities, and other matters relating to information technology. Identify issues for which policy should be developed or revised. Report issues and any recommendations for action to SenEx. (ongoing)

 

 

Specific charges:

  1. Continue to investigate the fiber cut that took down KU communication and computation.  Determine how and why the cut occurred after a similar one 3 years ago, as well as ascertaining the total current and projected costs of remediation.  Develop overall plans and methods for building redundant connections and systems into the KU IT infrastructure to prevent another total outage from occurring. Determine the approximate cost of these safeguards.
  2. Continue to monitor IT efforts to determine varying needs of multiple user communities on campus, and recommend possible improvements.
  3. Investigate best practices in training and providing the proper tools across campus to increase use of software.
  4. Continue monitoring collaboration tool rollout--Office 365, Skype for Business including Voice- Over IP (Skype for Business phone service), etc.--and obtain or produce a cost-benefit analysis of each. Work with KU IT on ways to integrate third-party software (e.g., Dropbox, Google Docs) into its collaboration tool portfolio.

 

 

 

 

 

FY2017 ACADEMIC POLICIES & PROCEDURES COMMITTEE (AP&P)

 

Approved by SenEx: May 31, 2016

Approved by University Senate: September

 

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017.

 

Standing charges:

 

  1. Be prepared to respond to SenEx requests for reviews of academic policy issues. (ongoing)

 

  1. Monitor proposals for academic program restructuring and discontinuance, hold hearings, and follow other procedures in accordance with Article VIII of the University Senate Rules and Regulations. Report issues or recommendations for action to SenEx. (ongoing)

 

  1. Consider input from Student Senate on desired changes to academic policies. (ongoing)

 

  1. FY2021 Committee - Review the University of Kansas’ Financial Exigency policy found in USRR, Art VII.  (See Governance Office for information.)  It was last reviewed by AP&P in FY16 and they did not suggest any changes at that time.  USRR 7.5.1 states that “Every five years after the official acceptance of this document by the Chancellor, it shall be reviewed by the University administration and by AP&P. Either group may then suggest revisions to the document.”   Any changes to the policy would ultimately go to the University Senate for a vote. 

 

Specific Charges:

 

  1. Working with the IT Security Officer, AP&P should establish protocols to assure maintenance of individual privacy in any changes to technology implementation. 

 

 

 

 

 

 

 

 

FY2017 ATHLETIC COMMITTEE

 

Approved by SenEx: May 31, 2016

Approved by University Senate: September

 

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017.

 

Standing charges:

1.  Review KU and Kansas Athletics Inc. (KAI) efforts to promote and maintain
        academic excellence for the student athletes.

  1. Identify potential academic barriers and recommend mechanisms to overcome such barriers including collaboration with the student athlete academic support services.
  2. Review current-year data on missed class days due to competition and travel.
  3. Review the following KAI academic reports: Spring and Fall Student-Athlete Grade Summary, NCAA Academic Progress Rate Institutional Report, Graduation Rates and the KAI report on academic majors for student-athletes and non-athletes.
  4. Review the effects of university changes regarding core requirements, majors, minors, certificates or other curricular issues.

 2.  Review KU and KAI efforts to provide a premier student athlete experience.

  1. Review programs designed to ensure the personal development and personal welfare of student athletes including: nutrition and physical health, mental health, and safety.
  2. Review reports from KAI exit-interviews and KAI survey questions regarding participation in the broader campus community.
  3. Review Student Athlete Advisory Committee programs and recommend opportunities to improve student athlete involvement in extracurricular campus and community activities.

 3.  Help ensure KU maintains athletic compliance with University, Big XII and NCAA rules and Federal law.

  1. Review educational programs and communication strategies to ensure the KU community better understands the combined responsibility for compliance.
  2. Review and summarize KAI reports identifying athletic compliance parameters including but not limited to recruiting practices and university admissions.
  3. Review KU and KAI policies and procedures on drug testing, diversity and sexual harassment including Title IX compliance, and alcohol use in matters of sexual assault reporting.

4.   Help ensure KU meets its strategic goals pertaining to athletics.

  1. Recommend educational programs and communication strategies to enhance the balance between academics and athletics, as well as to promote a broad understanding of the goals and priorities of each. 
  2. Recommend mechanisms for improved communication between KAI coaches and staff and KU faculty, staff and students
  3. Maintain regular communications with the NCAA/Big XII Faculty Representative, the Athletics Advisory Committee (AAC), KAI and University Governance to ensure the needs of each are being served.

 

Specific Charges:

 

  1. Recommend ways to streamline the standing charges, identify tasks that could be done biennially rather than annually, and eliminate outdated or unnecessary charges.

 

  1. Work with P&R to produce a report detailing the University’s financial relationships with KAI. Determine how much income the University is receiving for licensing of its name, logo, colors, font, etc. Determine how much income the University is receiving for use of its facilities. 

 

  1. Engage in communications with the athletic department and report on measures being taken regarding sexual assault, and sexual and other harassment. 

 

 

 

 

FY2017 CALENDAR COMMITTEE

 

Approved by SenEx: May 31, 2016

Approved by University Senate: September

 

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017.

 

Standing charges:

 

  1. Monitor compliance with University Senate Rules and Regulations 1.3.2 concerning final examinations, including: (a) ensuring that adequate arrangements are made each semester to inform students and faculty through the Schedule of Classes about the regulations governing final examinations, and the appropriate procedures to be followed if questions arise about the application of the regulations; (b) informing the teaching faculty and GTAs, via an e-mail from the chair, one week before the beginning of each Fall, Spring, and Summer semesters (in August, January, and June) of these regulations and their rationale; and (c) considering requests for exceptions, as provided in the regulations. Report actions taken on these matters to SenEx. (ongoing)

 

  1. Monitor compliance with University Senate Rules and Regulations 1.4.2 concerning the scheduling of examinations outside of regular class hours. Following the committee’s established procedures, approve or disapprove applications for tests other than final examinations to be held at times other than regular class hours. Report actions taken on these matters to SenEx.

 

3.   Update the five-year calendar report to SenEx by November 1, 2016

 

Specific Charges:

  1. Consider how to keep students informed of final exam policy regarding minimesters, and non-regular courses.

 

 

FY2017 INTERNATIONAL AFFAIRS COMMITTEE

 

 

Approved by SenEx: May 31, 2016

Approved by University Senate: September

 

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017

 

Standing charges:

 

  1. Hear reports on strategic planning and activities from IP units, suggest changes or new directions, and facilitate collaboration among faculty and administrative units.

 

  1. Review and provide input on new policies that relate to international research and teaching.

 

  1. Identify concerns or issues for discussion and action related to KU's international affairs from students, faculty, and staff.

 

Specific Charge:

 

  1. Continue to monitor and report on the Academic Accelerator Program and its partnership with Shorelight. Update data reported last year.
  2. Determine ways that the Committee can reach KU faculty, students, and staff in order to identify their concerns regarding International Programs. Ask the units that comprise IP about their concerns or desires for IP.
  3. Investigate, report, and make recommendations on outreach to international students, both graduate and undergraduate, concerning their experiences at KU in terms of, but not limited to: mental health and overall wellness, housing, academic advising, and campus involvement. Solicit the input of Office of Multicultural Affairs (OMA) Staff and Student Senate Director of Diversity and Inclusion, as well as international student organizations in this effort.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FY2017 LIBRARIES COMMITTEE

 

Approved by SenEx: May 31, 2016

Approved by University Senate: September

 

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017

 

 

Standing charges:

 

  1. Monitor and support the Libraries’ long-range planning and allocation of resources—staff, physical space, equipment, collections, digitally-based information, etc.—in light of the needs of different academic disciplines and the budget situation. Assist in communicating about planning resource allocations to support teaching (including both undergraduate and graduate) and research. Report issues and recommendations for action to SenEx. (ongoing)

 

  1. Assess and assist with the effectiveness of communication between the Libraries and students, faculty, and staff, about topics including but not limited to library-based instruction in classes and academic programs in support of university-wide learner outcomes. Report issues and recommendations for action to SenEx. (ongoing)                                                                                                                                                                                                                                                                                                                                                          

 

  1. Obtain a report from the Open Access advisory board concerning activities, and long-range planning for Open Access at KU.

 

  1. Seek information from the KU faculty, staff, and students about their concerns. Report issues and recommendations for action to SenEx. (ongoing)

 

  1. Convene an open meeting with Libraries faculty and staff in the fall semester. Report issues and recommendations for action to SenEx by 12/1/15.


 

 Specific Charges:

  1.  FY2017 Committee.  According to the Open Access Policy for University of Kansas Scholars, that policy should be reviewed every three years.  The policy was last revised and updated in FY2014. 

http://policy.ku.edu/governance/open-access-policy

In addition to a general report on the level of acceptance of this policy and issues encountered in getting it established, the review should address the following:

a. How well it has been accepted by publishers, which publishers do not support the policy, and whether this has contributed to researchers being unable to put their work in the repository;

            b. The percentage of the faculty who are participating;

c.  Whether there are particular disciplines or research areas that are “underrepresented” in the repository.

 

2.   FY2017 Committee.  In accordance with the recommendation of the Libraries Committee 2015 final report, continue to monitor the effects of the recent library reorganization.  Identify major changes in the services to all campuses the university community and report these changes to SenEx.

3.    Directly seek information from users to assess quality of service, specifically addressing the concern of faculty, staff, and student consultations that are no longer being handled by librarians with special subject knowledge.

 

 

 

 

FY2017 ORGANIZATION AND ADMINISTRATION COMMITTEE (O & A)

 

Approved by SenEx: May 31, 2106

Approved by University Senate: September

 

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017

 

 

Standing charges:

 

  1. Be prepared to assist SenEx with the codification of proposed changes to the University Senate Code and/or the University Senate Rules and Regulations. (ongoing)

 

 

Specific Charges:

 

  1. Review gender neutral language drafts for the University Senate Code, FSRR, and USRR.  Consult with Office of Multicultural Affairs, as deemed necessary, concerning the appropriate language. Report to SenEx by November 1, 2016.  

    

 

 

 

 

 

 

FY2017 PLANNING AND RESOURCES COMMITTEE (P & R)

 

Approved by SenEx: May 31, 2016

Approved by University Senate: September

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017.

 

 

Standing charges:

  1. Participate in the University’s planning processes by communicating with the Provost and the Provost’s senior staff on matters of capital strategic planning, infrastructure, IT resources, and sustainability, and examine how current financial circumstances (the health of the state economy, current university indebtedness, school-specific fees and charges, etc.) will influence such projects. Coordinate with ACEC of IT matters.  Report issues and any recommendations for action to Sen Ex. (ongoing)

 

  1. Monitor the University budget.  When current financial circumstances result in changes to annual spending plans, advise SenEx and suggest any actions the committee would deem helpful.  (ongoing)

 

  1. Provide committee representation at hearings held by the Provost and the Provost’s senior staff to review planning reports and budgetary submissions made by the various units.  Report issues and any recommendations to SenEx for consideration. (ongoing)

 

  1. Monitor changes in tuition plans and their effects on allocation of resources across the university. Report recommendations to SenEx for action. (ongoing)

 

 

Specific charges:

1.  Monitor and examine the partnerships between KU and outside contractors and consultants. Work with the University Senate President and Provost to develop a cost-benefit analysis of partnerships between KU and outside contractors and consultants. 

 

2. Report on the progress of implementing both the Campus Master plan and the Science Master Plan. Obtain an analysis of funding sources and dollar amounts to be used to pay off interest and principal on the bonds used to finance both Plans, and how that portfolio of sources and amounts may affect the University’s credit and bond ratings.

 

3.  Work with Athletics Committee to produce a report detailing the University’s financial relationships with KAI. Determine how much income the University is receiving for licensing of its name, logo, colors, font, etc. Determine how much income the University is receiving for use of its facilities.

 

FY2017 COMMITTEE ON RETIREES RIGHTS AND BENEFITS

 

 

Approved by SenEx: May 31, 2016

Approved by University Senate: September

 

  • For further information or to schedule a meeting with SenEx to discuss charges or the committee’s work, contact SenEx Chair Joe Harrington jharring@ku.edu   
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation by March 14, 2017 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 14, 2017.

.

 

Standing charges:

 

  1. Promote all appropriate means of communication with retirees, with special emphasis on seeking information from them about their needs and concerns.

    

  1. Consult with SenEx about views and concerns related to retirees.

 

  1. Seek feedback from retirees and University offices about the Retirees Handbook and work with staff to ensure that it remains current. (ongoing)

 

4.   Maintain an open line of communication with both the Endacott Society and the provost’s office whose representatives are members of the committee, with representatives of the committee offering to meet at least once each semester with the Endacott Society.

 

 

Specific charges:

 

  1. Consider specific steps that the University can take to make KU more “retiree friendly,” particularly those steps that have low financial costs.

 

  1. Work with HR to develop additional current information about the process of retiring, about post-retirement health plans, etc.

 

  1. Review and, if necessary, update the Committee’s standing charges.

 

 

Fall 2017

The University Senate Ad-Hoc Committee on Gender Equity

This committee will investigate and identify potential issues of inequality of treatment of students, staff, and faculty based on gender.  Report to SenEx by March 31, 2017.

 

Ad-Hoc Committee: Gender Equity

Chair:

Faculty:

Faculty:

Faculty:

Student:

Student:

Student:

Staff:

Staff:

Staff:

 

 

 

 

 

 

 

 

Fall 2017

The University Senate Ad-Hoc Committee on Freedom of Speech

The purpose of this committee will be to develop the language for and prepare for University Senate consideration of a policy for inclusion in the University Senate Code to guarantee its campus will be a safe, free and inclusive environment for freedom of speech, thought and expression by all members of the University community.  This committee should address the issues affecting freedom of speech on campus, including, but not limited to: diversity, campus carry, hate speech, the Regents’ Social Media Policy, academic freedom, etc. 

 

Ad-Hoc Committee: Freedom of Speech

Chair:

Faculty:

Faculty:

Faculty:

Staff:

Staff:

Staff:

Student:

Student:

Student:

 

 

 

 


One of 34 U.S. public institutions in the prestigious Association of American Universities
44 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
—ALA
23rd nationwide for service to veterans —"Best for Vets," Military Times
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