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Faculty Senate - 9/10/15

Faculty Senate
September 10, 2015 - 3:30pm
Green Hall-Room 203
Minutes: 

Approved 10/8/15

MEMBERS PRESENT: Tom Beisecker, Mike Williams, Mary Banwart, Philip Baringer, Jim Carothers, Jay Childers, Chris Elles, Charles Epp, Pam Fine, Christopher Fischer, Andrea Greenhoot, Lynn Hancock, Majid Hannoum, Joe Harrington, Kissan Joseph, Pamela Keller, Paul Laird, Weishi Liu, Jason Matejkowski, Jonathan Mayhew, Amalia Monroe-Gulick, Steve Padget, Bozenna Pasik-Duncan, Meagan Patterson, Angela Rathmel, Roberta Freund Schwartz, Geraldo Sousa, Bill Staples, Dean Stetler, Belinda Sturm, Barbara Timmerman, Susan Williams, Lisa Wolf-Wendel,

ABSENT:  Ron Barrett-Gonzalez (excused), Kelly Chong, Jonathan Clark, Lisa Friis (excused), Mario Medina

ALSO PRESENT:  Maureen Altman and Kathy Reed, University Governance; Amy Smith, Policy Office; Sara Shepherd) LJ World

Faculty Senate President Tom Beisecker called the meeting to order.

MINUTES for 5/7/2015 were approved. 

REPORT OF THE FACULTY SENATE PRESIDENT

In the interest of not being repetitive Tom Beisecker asked the committee to refer back to his report to University Senate; he added a few comments for this report.  Beisecker said that the Faculty Senate’s version of the Faculty Code was returned early this month.  FacEx was given a copy at the September 8 meeting and will discuss it at the next FacEx meeting on September 22, after which they will confer with FRPR.  He hopes the changed version of the Faculty Code will be ready to discuss at the November or December Faculty Senate meeting and will keep the Senate posted.

APPROVAL OF CHARGES FOR FACULTY SENATE STANDING COMMITTEES

Williams/Mayhew moved that the FY16 charges for Faculty Senate standing committees be approved.  Passed.

Beisecker emphasized that if there are other issues, charges can be added.  He wants this to be a proactive body.

Approval of New Faculty members of University and Faculty Senate Committees

Sousa/Wolf-Wendel moved that the faculty appointments for FY16 proposed by FacEx be approved.  Passed.

Beisecker explained that The Faculty Compensation Committee still has no chair.  Jorge Perez Fy15 Chair agreed to convene a meeting of the committee where Beisecker says he will find a chair.  International Affairs committee is short one faculty member and one staff member; they will be appointed soon.

FACULTY SENATE REPRESENTATIVE TO STAFF SENATE—JONATHAN MAYHEW

Beisecker asked for a faculty member to volunteer to be the Faculty Senate representative to the Staff Senate.  Jonathan Mayhew volunteered and was approved.

OLD BUSINESS

None

NEW BUSINESS

None

No further business.

The meeting was adjourned at 4:08.

Respectfully submitted,

Maureen Altman

 

 

FY2016 FACULTY COMPENSATION COMMITTEE

Approved by FacEx: June 2, 2015
Approved by Faculty Senate: September 10, 2015

  • For further information or to schedule a meeting with FacEx  to discuss charges or the committee’s work, contact FacEx Chair Tom Beisecker at south40@ku.edu.
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, FacEx must officially receive that recommendation by March 22, 2016 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 15, 2016.

 

Standing charges:

  1. Continue to monitor the level and distribution of faculty salaries to identify issues and concerns.  Report issues, problems, and recommendations to FacEx (ongoing).
     
  2. Continue the cooperative communication between the Chairs of the Planning and Resources and Faculty Compensation committees to facilitate coordination on issues of mutual concern.  Report issues and recommendations to FacEx (ongoing).

Specific charges:

  1. Review KU furlough policies and any implementation plans that may arise in the coming fiscal year.  Make report and, if necessary, recommendations to FacEx by Dec.1, 2015.
  1. Continue to work with the Office of the Provost to implement an expanded tuition assistance policy.
  1. Continue to monitor the intellectual property issues and faculty compensation provided to support the development and offering of online courses.
  1. Continue to work with OIRP to obtain quantitative analysis of faculty salary compression by school and libraries.  Report to FacEx by December 1. 2015.

 

FY-16 FACULTY RIGHTS BOARD (FRB)

Approved by FacEx: June 2, 2015
Approved by Faculty Senate: September 10, 2015

 

  • For further information or to schedule a meeting with FacEx  to discuss charges or the committee’s work, contact FacEx Chair Tom Beisecker at south40@ku.edu.
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, FacEx must officially receive that recommendation by March 22, 2016 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 15, 2016.

 

Standing charges:

  1. Hear promptly all concerns and claims brought to the attention of the committee by members of the faculty regarding faculty rights, including promotion, tenure, non-reappointment, and academic freedom, pursuant to Article XIII, Section 3 of the University Senate Code and Article VI of the FSRR.  Report issues or problems of concern to governance to FacEx, with due regard for the confidentiality of individual cases (ongoing).

Specific charges:

  1. Be prepared to revisit policies and procedures for faculty dismissal proceedings (formerly proposed FSRR 7.3.4) and related issues.  Make recommendations to FacEx.
  1. Be prepared to revisit the Faculty Code of Rights, Responsibilities, and Conduct and related issues.
  1. Examine the appropriateness of Kansas District Court Judges ruling on cases of KU Personnel while on KU Payroll.  Report to FacEx with findings and recommendations by December 1, 2015.
  1. Examine policies related to long-term privately funded appointments of individuals who perform faculty-like functions.

 

FY2016 FACULTY RIGHTS, PRIVILEGES AND RESPONSIBILITIES (FRPR)

Approved by FacEx: June 2, 2015
Approved by Faculty Senate: September 10, 2015

  • For further information or to schedule a meeting with FacEx  to discuss charges or the committee’s work, contact FacEx Chair Tom Beisecker at south40@ku.edu.
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, FacEx must officially receive that recommendation by March 22, 2016 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 15, 2016.

 

Standing charges:

As circumstances require:

  1. Monitor the implementation of university policies related to the rights and responsibilities of the faculty, including the following general areas (1) appointments, promotions, granting of tenure, and non-reappointments; (2) merit evaluations, rewards and sabbatical leaves; (3) protection of the faculty’s right to privacy; and (4) intellectual property.  Review all current policy statements regarding these matters to ensure that they are adequate, appropriate, and readily available to all faculty members.  Report issues, problems, and recommendations to FacEx (ongoing).
     
  2. Respond to inquiries and address issues regarding faculty rights, privileges, and responsibilities (as they arise). 
  3. Communicate with representatives of the AAUP regarding their concerns relating to faculty rights, privileges and responsibilities.  Report issues, problems, and recommendations to FacEx (ongoing).
     

Specific charges:          

  1. Monitor the implementation of the KU Core Curriculum, including a follow-up survey.  Report issues to FacEx.
  1. Assess the relationship of UCCC to Faculty Governance.  Make recommendations if appropriate to ensure faculty have appropriate input in the development and supervision of academic requirements.
  1. Construct a general statement for inclusion in the Faculty Senate Rules and Regulations which will mitigate conflicts of interest in all hearings related to faculty members discipline and/or dismissal.   Report to FacEx by December 1, 2015.
  1. Consider, then if appropriate,
    1. propose the inclusion of the AAUP 1970 Interpretative Statement in FSRR 6.1.2 to the Faculty Senate. 

b. propose the inclusion of the AAUP 1958 Statement on Procedural Standards in Faculty Dismissal Proceedings currently located in http://policy.ku.edu/provost/FRB-appeals-procedure-for-dismissal  (or other appropriate location within the FSRRs) to the Faculty Senate. 

  1. propose the inclusion of the AAUP 1975 Statement on Teaching Evaluation in FSRR 7.4.2.1 (or other appropriate location within the FSRRs) to the Faculty Senate. 

Report to FacEx by December 1, 2015.

 

 

 

FY2016 RESEARCH COMMITTEE

Approved by FacEx: June 2, 2015
Approved by Faculty Senate: September 10, 2015

  • For further information or to schedule a meeting with FacEx  to discuss charges or the committee’s work, contact FacEx Chair Tom Beisecker at south40@ku.edu.
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, FacEx must officially receive that recommendation by March 22, 2016 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 15, 2016

Standing Charges:

  1. Monitor the administration of the General Research Fund (GRF) and make recommendations, as needed, to ensure its effectiveness and appropriate utilization. Report to FacEx concerning actions taken with respect to this charge by 03/05/16.  (FY2019 3 year GRP Review). 

 

  1. Monitor the execution of the University’s Restricted Research Policy (Faculty Senate Rules and Regulations, Article IX) in handling requests for exceptions.

 

  1. Serve as the body to hear faculty appeals of research rejected by the restricted research committee or by the Vice Provost for Research, as specified in the Restricted Research Policy.

 

  1. Monitor the implementation of policies and procedures for determining which proposals will go forward in cases where the number of grant applications that may be submitted from the University is limited.  Identify problems or concerns, and report issues and recommendations to FacEx.

 

  1. Continue working with the ACEC (Academic Computing and Electronic Communications) Committee to process needs for and issues with computing and telecommunications for research, including recommendations for sustainable policies and procedures and monitoring ongoing and new developments in IT. Report issues and recommendations to FacEx as needed.

 

Specific charges:  

1    Conduct three-year review of the GRF in Spring 2016.  Two changes to the procedures for the FY2016 review were approved by the Faculty Senate Executive Committee (see letter attached):

a.Change the restrictions on redistribution of funds to only capping the percentage of a decrease in a unit’s funding to 10%.   Increases would not be constrained, except by the amount of funds generated from decreases. This would allow for larger percentage increases to units with very small historical allocations.

b.Allow the FSRC to recommend a special adjustment in the case of administration reorganization of units.  In cases where many faculty are moved from one unit to another, there may be justification for reallocating GRF funds between the units involved.

 

  1. Continue to consider issues related to the use of current systems for external evaluations of the University and internal research evaluations for departments, programs, and faculty.  Explore how these metrics are impacting faculty research, research opportunities, and the understanding of faculty research profiles.

 

  1. Review how the university’s development of faculty entrepreneurship programs relates to faculty productivity.  Consider how faculty entrepreneurship activities are evaluated.  Report to FacEx by January 1, 2016.
  1.  

 

FY2016 RESTRICTED RESEARCH

Approved by FacEx: June 2, 2015
Approved by Faculty Senate: September 10, 2015

 

  • For further information or to schedule a meeting with FacEx  to discuss charges or

the committee’s work, contact FacEx Chair Tom Beisecker at south40@ku.edu.

  • If the committee is recommending a change to university policy or rules, FacEx must officially receive that recommendation by March 22, 2016 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 15, 2016.

Standing charges: 

  1. Pursuant to the university’s restricted research policy (FSRR Article IX), review and, if appropriate under that policy, approve proposals for exceptions to the university policy against engaging in research that is subject to restrictions on the transparency of data or the dissemination of results.
     
  2. Publish each of the Committee’s recommendations in a notice to the Faculty Senate Research Committee in a timely manner. The notice shall include:

a. Title of project;
b. Name of principal investigator or project director;
c. Source or sources of funds for support of project;
d. Action by the Restricted Research Committee as to approval or
e. If approved, a short statement of justification for the proposed research in terms of the purposes of the University and in the light of the criteria for approval as listed in Section IV.D. below; if disapproved, a short statement of the reasons for rejection.

 

  1. Make an annual report to the Faculty Senate Executive Committee, listing each restrictive grant or contract considered during the year, to include references to all information identified in Section 4.C. 2 of FSRR Article IX.

Specific charges:

            None.

 

      FY2016 STANDARDS AND PROCEDURES FOR PROMOTION AND TENURE (SPPT)

Approved by FacEx: June 2, 2015
Approved by Faculty Senate: September 10, 2015

  • For further information or to schedule a meeting with FacEx  to discuss charges or the committee’s work, contact FacEx Chair Tom Beisecker at south40@ku.edu.
  • Minutes of each meeting should be e-mailed to the Governance Office (govern@ku.edu) as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, FacEx must officially receive that recommendation by March 22, 2016 in order to meet timeline requirements for full review by Governance.
  • Please send a report of the committee’s actions on each of the charges, as well as any recommendations the committee wishes to make concerning charges or membership for the following academic year, to University Governance, at govern@ku.edu, and submit the final report by April 15, 2016.

 

Standing charges: 

1.   Review department and school criteria and procedures for promotion and tenure pursuant to section 6.3.5.1 of the Faculty Senate Rules and Regulations for consistency with the requirements of Article VI of the rules and regulations, and approve criteria, guidelines, and procedures that are consistent with those requirements.  Identify inconsistencies and coordinate with the Provost’s office to provide feedback to departments, the College, schools, and other administrative units to correct problems.  Submit issues that cannot be resolved to FacEx as provided in section 6.3.5.1 (ongoing).

2.   Review guidelines and forms developed by the Provost, and procedures developed by the UCPT pursuant to 6.3.5.2 for consistency with the requirements of Article VI of the rules and regulations, and identify problems or concerns.  Provide comments to the Provost and UCPT, and report issues that cannot be resolved to FacEx as provided in section 6.3.5.2 (ongoing).

3.   Promote and facilitate compliance with the standards and procedural requirements of Article VI of the Faculty Senate Rules and Regulations by maintaining and disseminating guidance documents for departments, the College, schools, and other administrative units (ongoing).

4.   Monitor the implementation of Faculty Senate Rules and Regulations concerning Promotion and Tenure.  Identify issues and problems as they arise and report recommendations to FacEx as needed (ongoing).

5.   In coordination with the Policy Office, annually review technical modifications to Promotion and Tenure polices submitted to the Policy Library.

 

Specific charges:

     None.

 Ad Hoc Post Tenure Review (PTR) Committee

 

  1. Review the implementation of the Post-Tenure Review policy across the campus.  Identify areas of   inconsistencies, concerns, or successes, and report recommendations as appropriate to FacEx 

 


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