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FacEx-Faculty Senate Meeting 4/28/15

April 28, 2015 - 3:00pm
Provost’s Conference Room

NEW LOCATION: Governance Office Conference Room


(This meeting may be electronically recorded.)

  1. Announcements
  2. Approval of Minutes from April 14, 2015
  3. Report of Faculty Senate President Jim Carothers
  4. Resolution from Student Senate to add “Mandated Reporter and Supportive Service Information to Course Syllabi.”
  5. Old Business
  6. New Business

Faculty Senate Executive Committee – FacEx
April 28, 2015 – 3:00 p.m.
Governance Office Conference Room

Approved: 5/5/2015

MEMBERS PRESENT:  Jim Carothers, Jonathan Mayhew, Mike Williams, Katherine Clark, Jeremy Martin, Lisa Friis

EXCUSED: Katherine Clark

ALSO PRESENT:  Tom Beisecker, President-Elect; Amy Smith, Policy Office; Mohamed El-Hodiri, AAUP representative; Molly Mulloy and Kathy Reed, University Governance.

            FacEx chair Jim Carothers called the meeting to order.

MINUTES for 4/14/2015 were approved.


Carothers thanked Mike Williams for proposing the side-by-side handout comparing the FacEx and FRPR versions of amendments to the Faculty Code, and for his clear mind and manner in which he led the discussion at the Faculty Senate meeting. He also thanked Molly Mulloy and Kathy Reed in the Governance Office for their continuous revisions to the document as it was developed. He noted that the deadline for the 21-day review of the Faculty Code is May 12, after which it will be forwarded to the Provost.   

Discussion ensued about next week’s joint meeting of the outgoing and incoming SenEx and FacEx. All agreed it would be useful to visit about any unfinished or pending business and priorities for the coming year. Lisa Friis mentioned that she would like to see the “Employee Assignment Invention Form” being revised by the General Counsel’s Office to incorporate the recommendations of the Bi-Campus Committee on Patent Ownership and Faculty Consultation.  Guest Mohamed El-Hodiri seconded Friis’ comment, noting that the Employee Assignment form new hires must sign is very important.

Carothers observed that Mike Williams will continue the long tradition of the two governance presidents leading the graduation ceremony platform committee down the campanile hill during Commencement ceremony. Williams will be marching in place of FY-15 president Jonathan Mayhew, who will be away that day.


Carothers welcomed Student Body President Morgan Said to the meeting, and she answered questions about Student Senate’s resolution about mandated reporter status being added to syllabi. Morgan said Student Senate wanted students to be informed on the first day of class about mandated reporter status so that there would be no ambiguity about their professor’s responsibility to report.  She said if a faculty member did not wish to add the proposed information to the syllabus, perhaps it could be on a separate handout. In the discussion that followed, Jeremy Martin pointed out that KU’s mandatory online sexual harassment training advised faculty what to do in specific circumstances. Tom Beisecker said the information in the resolution is important for both students and faculty to understand, and puts them on the same page as to what responsibilities are required for reporting sexual harassment.

Williams said that many times a student will seek someone they trust in whom to confide, but the mandated reporter status negates that possibility for faculty-student interaction. He recommended that during orientation, new students be given information as to where they can go for help. A second suggestion was for a boilerplate handout to be created and distributed university-wide that any or all faculty could attach to their syllabi.  This boilerplate document would include not only the mandated reporter information, but other non-academic information that doesn’t change very often.

Friis suggested that the information on sexual assault could be part of the standard course information form on Blackboard for all classes rather than on individual syllabi.

Morgan Said expressed appreciation for the suggestions made today to about a university-wide boilerplate document to add to syllabi or the addition of standard information on Blackboard. She said the issue right now is sexual assault, but there may be another issue in the future, such as Kansas’ new gun law, that could be on the boilerplate document. Carothers said he will bring the Student Senate Resolution to the attention of the Faculty Senate and thanked Ms. Said for her work on this issue.


Looking to the future, Carothers said FacEx needs to discuss what its next step will be when the administration’s responses to the Social Media Policy and Faculty Code of Conduct are received. In regard to the Faculty Code, FacEx needs to think about anchoring the Code in the existing Faculty Senate Rules & Regulations so that our colleagues, and persons outside the university such as attorneys, can see where to access the complete document. In regard to the Social Media Policy, he said a question has been raised as to whether it would be better for the meetings of the initial review board and substantive review panel to be organized by the neutral Governance Office rather than the Provost’s Office.

Carothers announced that the report from the FRPR committee on their survey regarding the Core Curriculum was received just as today’s meeting began.  Copies were distributed and members took a few minutes to review the report. Members discussed the fact that many believe that it is the faculty’s responsibility, not the responsibility of a Provost’s committee, to control the curriculum in their schools. Lisa Friis said the School of Engineering elected a person to review the Core courses, and Amy Smith noted that each school elects a faculty member to represent its school on the Core Curriculum committee.  Carothers asked rhetorically whether the Core Curriculum would be better off as a governance function than an administrative function. Mayhew agreed that it may be important for next year’s FacEx to discuss and clarify the role of faculty and faculty governance in regard to changes in the Core curriculum.

No further business.

Respectfully submitted,

Molly Mulloy

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