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FacEx - Faculty Senate Executive Committee 9/06/14

September 9, 2014 - 3:00pm
Provost’s Conference Room

I.          Announcements

II.        Approval of minutes from June 3 and 6, 2014

III.       Report of Faculty Senate President Jim Carothers

IV.       Faculty Code of Rights, Responsibilities, and Conduct

V.        Pilot Program to Allow Third Party Access to Blackboard

VI.       New Business

VII.      Old Business



Approved 9/23/14

MEMBERS PRESENT:  Jim Carothers, Jonathan Mayhew, Tom Beisecker, Mike Williams, Katherine Clark, Jeremy Martin

EXCUSED:  Lisa Friis

ALSO PRESENT:  Mohamed El-Hodiri, AAUP; Amy Smith, Policy Office; Kathleen Levy, University Governance; Scott Rothschild, Lawrence Journal-World

Faculty Senate President and FacEx Chair Jim Carothers called the meeting to order.

An addition to the minutes from June 3, 2014, was proposed.  The words “and discrimination” will be added after “harassment” in the first sentence in the section titled Faculty Rights, Privileges, and Responsibilities (FRPR).  FacEx approved the minutes from June 3 (as amended) and June 6, 2014.

REPORT OF THE FACULTY SENATE PRESIDENT – Carothers reported that he and Mayhew met with representatives from the Provost’s office last week about administration’s response to the memo Carothers sent on July 11 outlining the status of FacEx’s discussions of the Faculty Code of Rights, Responsibilities, and Conduct (Faculty Code) as of last spring.  He also reported that a possible issue concerning third party access to Blackboard was brought to his attention recently.  Both issues are agendas items that will be discussed during the meeting.  Carothers welcomed Mohamed El-Hodiri as AAUP representative.

FACULTY CODE – Carothers expanded on his report.  He noted that there is a lot of agreement between FacEx and administration and he is pleased with the concessions to which administration has agreed.  He and Mayhew emphasized that FacEx had not reached consensus on some issues and had not yet considered the “Sanctions” section.  Carothers outlined his ideas about how to proceed.  First, in future meetings, FacEx will go back to taking a hard look at the Faculty Code.  Second, he would like to distribute administration’s response to FY14 FacEx members (Chris Steadham, Nancy Kinnersley, Julie Petr, and Kathy Suprenant) and Jan Sheldon, FRPR Chair.  Clark asked that Carothers’ July 11 memo with administration’s annotations be distributed to Faculty Senate.  Carothers agreed and added that the documents which FacEx reviewed would be put on the Governance website.

PILOT PROGRAM TO ALLOW THIRD PARTY ACCESS TO BLACKBOARD – Background information on this issue was emailed to FacEx members and distributed to others at the meeting.  The background information includes the email sent to faculty by Anne Madden Johnson in IT, and an email Carothers received with concerns about third party access. Both emails are included at the end of the minutes.  In the meantime, Senior Vice Provost Sara Rosen suspended the pilot program until the policy implications can be examined.  Smith noted that Rosen fully appreciates the faculty concerns with this program and intends to seek Faculty Senate input on policies of this type.

FacEx members discussed their concerns about the pilot program.  The consensus was that members wanted more information about the purposes of the program and how it works. Members would like to hear from Rosen concerning purposes and policy, and perhaps from IT concerning implementation.

ANNOUNCEMENTS – Carothers announced that Nate Thomas, Vice Provost for Diversity and Equity, would like a Faculty Senate representative to attend his task group on diversity issues.  Also, Amanda Ostreko, Unclassified Senate President, would like a Faculty Senate representative to attend the Unclassified Senate meetings.  Carothers asked that FacEx members forward names of possible people to him. 

RESOLUTION IN HONOR OF BILL SCOTT – El-Hodiri will draft a resolution in honor of Bill Scott, who died this summer, acknowledging his contributions to Governance and AAUP.  The resolution will be presented at the Faculty Senate meeting on September 11.

No further business.

Respectfully submitted,

Kathleen Levy






September 9, 2014


From: IT Educational Technology
Sent: Wednesday, August 27, 2014 8:53 AM
Subject: New Blackboard functionality in place – “Observer” role


Dear Blackboard Instructors,


This semester we are partnering with the Registrar’s Office and Athletics Department in a limited pilot to explore the functionality of the Blackboard "observer" role.


This new observer role is designed by Blackboard to allow another person to have view-only access to a student’s course content and activity, including course syllabus, assignments, announcements and grades.  Reasons for needing an observer include: a disability issue, athletes with eligibility requirements, advising needs or a mentoring program. If you see the word “observer” next to a student’s name, that student has given permission to an observer.  Observers are restricted to viewing just their assigned students, and cannot see anything or anyone else in the course.  


If you have any questions or concerns, please contact us at blackboardsupport@ku.edu or 864-2600.


Thank you,


Anne Madden Johnson

KU Information Technology

Application Support & Instruction



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