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FacEx-Faculty Senate Executive Committee 5/5/15

May 5, 2015 - 3:00pm
Provost’s Conference Room


(This meeting may be electronically recorded.)

I.          Announcements


II.        Approval of Minutes from April 28, 2015


III.       Report of Faculty Senate President Jim Carothers


IV.       Review of FY-15 Completed Business and Pending Items


V.        Old Business


VI.       New Business


                VII.      Adjournment


  1. Report of Faculty Senate President Tom Beisecker
  1. Information for FacEx Summer Meeting


  1. Adjournment


Approved 6/2/2015:

MEMBERS PRESENT: Jim Carothers, Jonathan Mayhew, Katherine Clark, Lisa Friis, Jeremy Martin, Tom Beisecker, Mike Williams, Joe Harrington, Pam Keller, Ron Barrett-Gonzalez, Amalia Monroe-Glick.

EXCUSED: Sandra Gray

ALSO PRESENT: Molly Mulloy,Governance Office; Amy Smith, Policy Office; Mohamed El-Hodiri, AAUP.

            Jim Carothers thanked outgoing members Jeremy Martin, Katherine Clark, Lisa Friis, and Jonathan Mayhew for their outstanding service to governance during a very busy year. He also expressed appreciation to Molly Mulloy for returning from retirement to run the Governance Office this semester, and to Amy Smith for providing background and the rationale for various university policies.

MINUTES for 4/28/2015 were approved.


            Carothers reported on activities at FacEx and the Faculty Senate this year, including:

1)   FacEx and the Faculty Senate spent many meetings discussing and debating amendments to the Faculty Code of Rights, Responsibilities and Conduct, which were approved by the Faculty Senate in April and sent to all faculty for the 21-day review. If no petitions are received by the May 12 deadline, the proposal will be sent to the Provost for approval.

2)   FacEx discussed a pilot program to allow 3rd party access to course information on Blackboard. A number of concerns were raised by FacEx, and Senior Vice Provost Sara Rosen later suspended the pilot program. Carothers said he saw an email today indicating that a student who wants to allow another person to see his/her grades may do so.

3)    FacEx discussed faculty dismissal procedures with Steve Maynard-Moody, chair of FRB.


4)    FacEx discussed the negative impact on some faculty of the Shared Service Centers

5)    FacEx and the Faculty Senate heard a report from the “Bi-Campus Committee on Patent Ownership and Faculty Consultation”, chaired by Andrew Torrance. The Faculty Senate endorsed the recommendations in this report with two provisos: (1) that the related Employee Invention Agreement form be updated to be consistent with the new policy, and 2) that the updated form be given to prospective new faculty before they come to campus.

6)    FacEx discussed a recommendation from FRPR committee regarding the issue of  “excused absences for University activities,” such as debate or athletics.  FacEx agreed with FRPR that the decision should remain with individual faculty, and this was reported to the Faculty Senate.

7)    FacEx discussed and approved recommendation from Larry Hoyle, chair of the Faculty Senate Research Committee, to change the guidelines used for the committee’s 3-year review of GRF fund funds. Carothers forwarded FacEx’s approval to the Vice Chancellor for Research.

8)    FacEx heard a presentation from Student Senate leaders Zach George and Miranda Wagner regarding their proposal for optional online professor evaluations. FacEx recommended that the students consult with Andrea Greenhoot at CTE (Center for Teaching Excellence) about educational research on course evaluation questions that are most useful to students. Carothers said he expects the students will bring this issue  back to FacEx in the coming year.

9)    FacEx heard a presentation from Student Senate President Morgan Said urging faculty to add “mandated reporter” information to their syllabi.  FacEx forwarded this to Faculty Senate for discussion at the May 7 meeting.

10) There was discussion at Faculty Senate on 12/4/2014 regarding student academic misconduct and its effect on institutional integrity.  Consensus seemed to be that perhaps in the future a special committee or task force to look at this university-wide problem.

Pending Items for FY-16

            Carothers emphasized that it is important for FacEx to talk about anchoring the Faculty Code of Rights, Responsibilities, and Conduct in the Faculty Senate Rules and Regulations (FSRR), similar to the anchoring language already in the FSRR regarding faculty evaluation and post-tenure review. In addition, references in the Faculty Code to policies found in the FSRR or elsewhere should be linked so that anyone reading the Code can easily access those policies.   FacEx members voiced their agreement that this would provide clarity and utility to the document.

            Katherine Clark stated that when the General Counsel’s Office recommends changes or legal language to Faculty Senate’s proposals, a representative from that office should be invited to meet with FacEx to provide an explanation for the changes. Martin agreed, adding that the mistrust some faculty feel toward the administration comes partly from not knowing the rationale for changes to our documents made by the General Counsel’s Office. Barrett-Gonzalez suggested that FRPR committee chair Jan Sheldon be invited to meet with FacEx if/when the Faculty Code is returned by the Provost to FacEx with additional changes.

Jim Carothers commented that negotiation with the administration was essential this year as the various amendments to the Faculty Code evolved. Members discussed the fact that FacEx received the FRPR committee’s final amendments to the Faculty Code just two days before the Faculty Senate meeting. There was not sufficient time to discuss the final amendments with the Provost prior to the Senate meeting. Amalia Monroe-Gulick, who was also a member of FRPR this year, pointed out that some of the final language inserted by FRPR reverted back to the original 2012 version, and noted that there were differences of opinion among FRPR members on certain issues.

Lisa said FacEx and FRPR did a great job of looking at responsibilities as well as rights, and she urged members to not just focus on rights when the Faculty Code document is returned from the Provost.  Several persons suggested that rather than waiting indefinitely for the administration’s response, the FacEx chair could initiate communication with the Provost about the document.

Jonathan Mayhew and Mike Williams thanked Jim Carothers for his leadership of FacEx this year.


No further business.

Respectfully submitted,

Molly Mulloy




Tom Beisecker called the meeting to order.   

He announced that FacEx will meet on June 2 from noon to 3:00 p.m. in the Governance Office conference room to discuss committee charges and to appoint faculty to committees, boards, and commissions. If the work cannot be completed that day, it will continue on June 3 at noon in the same room. Members will receive a notebook with last year’s committee charges and final reports, as well as a list of openings on each committee and a list of faculty who are interested in each committee. Beisecker asked Mulloy to go ahead and email copies of the FY-15 charges to FacEx members now so that they can begin to think about charges for FY-16. He wants to establish earlier reporting dates for some of the charges in order to allow sufficient time for both FacEx and the Faculty Senate to discuss and take action, as needed, on the charges before the end of the academic year.

Looking ahead to FY-16, Beisecker said FacEx will be looking at several issues, including (1) Shorelight and international students, (2) Information Technology’s new Technology Governance system, and (3) the revision of the Employee Invention Assignment Form after the Provost approves the recommendations of the of the Bi-campus Committee on Patent Ownership and Faculty Consultation.


Beisecker will communicate with the faculty presidents of the other Board of Regents’ universities this summer regarding their shared concerns about how the state’s gun control legislation will affect their campuses.


No further business.

Respectfully submitted

Molly Mulloy


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