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FacEx-Faculty Senate Executive Committee 4/11/17

FacEx
April 11, 2017 - 3:00pm
33 Strong Hall
Agenda: 

Faculty Senate Executive Committee Agenda

FacEx

April 11, 2017– 3:00 p.m.

Governance Conference Room, 33 Strong Hall

(This meeting may be electronically recorded.)

 

I.  Approval of March 28, 2017 minutes

II.  Report of Faculty Senate President Pam Keller

III.  Report of University Senate President Joe Harrington

IV.  Climate Study

V.  Unfinished Business

VI.  New Business 
       12-month pay process for faculty

Minutes: 

MINUTES

FACULTY SENATE EXECUTIVE COMMITTEE - FacEx

April 11, 2017

Governance Conference Room, 33 Strong Hall

 

Approved April 25, 2017

MEMBERS PRESENT: Pam Keller, Amalia Monroe-Gulick, Pam Fine, Ruben Flores, Ebenezer Obadare

 

MEMBERS ABSENT: Joe Harrington (excused), Suzanne Shontz (excused)

 

ALSO PRESENT: Maureen Altman, Kathy Reed, University Governance

 

Pam Keller called the meeting to order and informed FacEx that the meeting was being recorded.

 

MINUTES for March 28 were approved.

 

REPORT OF FACULTY SENATE PRESIDENT PAM KELLER

Keller reported that she followed up with Vice Provost for Academic Affairs Stuart Day regarding the proposed appointment of someone from faculty Governance as an ex officio member of UCCC (University Core Curriculum Committee) who would vote on policy but not individual course approval.  Although he was in favor of the appointment Day said that some faculty members on the committee objected to the appointment, reasoning that, since they were faculty members, faculty was already represented.  Keller pointed out that not all faculty feel a connection to Governance or that Governance represents all faculty views.  Pam Fine said it could be argued this is broader representation; Ruben Flores observed that the appointment addressed the complaint of too much Provost control.  Amalia Monroe-Gulick agreed, noting that the fact that the issue of faculty having a voice in UCCC comes up repeatedly makes the appointment of a Governance representative valid.  Keller said she will push for the appointment.

Keller will meet with Stuart Day to advocate for a faculty Governance representative on the UCCC committee. 

 

Keller asked Flores, who is chair of the Ad Hoc Diversity, Equity, and Inclusion within Governance Committee, to give an update on the committee’s work.  Flores said that passage of the Student Senate bills regarding MSG (Multicultural Student Government) was a bit of a surprise because he and others on the committee weren’t sure if Student Senate and MSG would be able to negotiate, citing that MSG Chair Trinity Carpenter had wanted all or nothing—a $2 fee for MSG and a separate MSG government.  He credited Student Body President Stephonn Alcorn for keeping the door open for negotiations.  Flores expressed that the committee had an impact by providing moral pressure and helping students engage.  The committee will look at what ongoing issues still need to be addressed and advise FacEx of a charge or charges for next year. 

REPORT OF UNIVERSITY SENATE PRESIDENT JOE HARRINGTON

None.

 

CLIMATE STUDY

Monroe-Gulick reminded FacEx that at the last SenEx meeting she had agreed to contact Jennifer Hamer, Acting Vice Provost of Diversity and Equity, and Trina Ramirez of OIRP (Office of Institutional Research and Planning) for information about the Climate Study.  Since it was not done by the consultants, OIRP will have to analyze the data by unit or college.  The summary reports will be given to the deans so they can make plans and take actions but there are currently no plans to share the summary reports beyond that.  Flores expressed that the data should go to faculty as well Monroe-Gulick was told that it was uncertain exactly what data would be incorporated into the summary reports because the administration is in transition; that uncertainty was the response to many of her questions.  In response to her question about whether Governance would receive information she was told that the work of the steering committee was completed and the survey was available online for review.  She added that after the 3-month moratorium on the data (while OIRP will be working on the data), groups may request additional information, not in the report, from OIRP.  Monroe-Gulick said that she would thank the administration for its responses and tell them that Governance may contact them again for more information.  Referencing the LJWorld Climate Survey article of March 29, 2017, Fine read some of the concerns raised explaining why faculty and staff have “seriously considered” leaving KU: low pay, limited opportunities for advancement, lack of institutional support, increased workload and state government’s “increasing” role in managing the university.  For staff, themes that emerged in comments were an “overwhelming workload” resulting from fewer staff members, evaluation process concerns, inequities in scheduling and workload, quality of supervision and family-related issues.  Keller someone at the April 20 KBOR and SenEx meeting should make KBOR aware of the state infringement concerns; if possible she will point it out to them at the KBOR meeting on the 19th.  Fine asked how Governance should proceed.  Citing that units will be called about to create action items, Keller said that Governance should probably give themselves a deadline to put together actions items of their own.  She will also report to Faculty Senate that FacEx discussed the Climate Study, sharing some of the concerns raised, and ask them to read the study and forward any comments.

ACTION: KELLER SAID THAT SOMEONE NEEDS TO POINT OUT THE STATE INFRINGEMENT CONCERNS TO KBOR AT THE APRIL 20 MEETING BETWEEN SENEX AND KBOR.  IF POSSIBLE SHE WILL INFORM KBOR AT THE KBOR MEETING ON APRIL 19. 

 

The LJWorld will be interviewing Monroe-Gulick about the Climate Study.  Ruben Flores said that the paper has asked to interview him as well about the Ad Hoc Diversity, Equity and Inclusion within Governance Committee and asked if he should do the interview.  Keller thought it was a good idea since the committee had accomplished so much. 

 

FacEx discussed possible issues for next year.  Referring to the work accomplished by the Ad Hoc DEI within Governance Committee Keller expressed that Governance should continue to assert itself to be on university administration committees to provide a moral pressure to impact issues.  FacEx also agreed that someone from Governance should be on the Provost’s DEI committee.  Keller felt that the work of Governance was to provide structural change, for example regarding recruiting and mentoring.  Monroe-Gulick cited the value of ad hoc committees to narrow in on issues, and added the need to review the standing committee structures and charges. 

ACTION: KELLER WILL ASK THE PROVOST TO HAVE SOMEONE FROM GOVERNANCE ON THE PROVOST DEI COMMITTEE.

 

UNFINISHED BUSINESS

None.

 

NEW BUSINESS

Twelve month pay process for faculty

Keller distributed the email from FY16 University Senate President Mike Williams asking the Faculty Senate to take the appropriate actions necessary to have the University modify the faculty pay schedule to a 12-month plan.  FacEx asked if other regent schools have a 12-month (26 week) schedule; Keller said she would ask at KBOR.  In response to Ebenezer Obadare’s question Keller said that she assumed the pay schedule would be optional since it might otherwise be illegal because of regulations that employees be paid within a certain time.  FacEx decided Keller should contact Mike Rounds, Associate Vice Provost for Human Resource Management, about the issue.   

ACTION: KELLER WILL ASK MIKE ROUNDS, ASSOCIATE VICE PROVOST FOR HUMAN RESOURCE MANAGEMENT, ABOUT HOW A 12-MONTH PAY SCHEDULE FOR FACULTY CAN BE IMPLIMENTED.

ACTION: KELLER WILL ASK AT KBOR IF OTHER REGENT SCHOOLS GET PAID ON A 12-MONTH SCHEDULE.

 

Meeting adjourned at 4:27

 

Respectfully submitted

Maureen Altman

 

MEETING MATERIALS

 

Climate Study

 

http://climatestudy.ku.edu/

 

 

12-Month Salary Request

 

To: Senate Executive Committee

From: Mike Williams

Date: April 11, 2017

Subject: Faculty Pay Schedule

 

Good afternoon Pam and FacEx members,

I have received multiple inquiries from faculty colleagues across campus about the possibility of Senate insisting the University modify the pay schedule so faculty can receive their salary on a 26-paycheck (52-week) schedule.

Though KU faculty are generally employed on 10-month contracts, most continue to serve the University throughout the summer months. They might not be teaching, but on-going research, course preparation, and extensive service continue. The faculty continue to play an active role on campus, and in most cases, the University continues to claim certain rights to the intellectual property produced by faculty during the summer.

As you are aware, the current pay plan requires partial paychecks at the beginning and end of the 10-month schedule. It also requires a reduction in net pay during the spring semester due to the necessity for double deduction of benefit contributions to pay ahead for continued insurance coverage during the summer.

As the University is currently in the process of changing several of its data systems, including that used by the Human Resources Department, this should be a perfect opportunity to modify the payroll system as well.

On behalf of a significant number of KU faculty, I ask the Faculty Senate take the appropriate actions necessary to have the University modify the faculty pay schedule to a 12-month plan. If possible, this revised payroll schedule should be implemented by the 2018 fiscal year and not later than the 2019 fiscal year.

This pay schedule change will provide a more consistent net pay for each faculty member throughout the entire year. It should simplify the accounting required for faculty payroll, and it will clearly demonstrate a positive response to faculty concerns.

Respectfully submitted on behalf of my colleagues,

 

 

Michael Williams, associate professor

William Allen White School of Journalism and Mass Communications

and Immediate Past President of the University Senate


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