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FacEx-Faculty Senate Executive Committee 09/06/2016

September 6, 2016 - 3:00pm
33 Strong Hall

September 6, 2016 – 3:00 p.m.

University Governance Conference Room, 33 Strong Hall


  1. Announcements
  1. Approval of June 1 minutes
  1. Report of Faculty Senate President Pam Keller
  1. Report of University Senate President Joe Harrington
  2. Technical Changes to Faculty Code
  1. Discussion of diversity and inclusion efforts
  1. Unfinished Business
  1. New Business

Adjourn to closed session


Approved September 20, 2016

FY17 MEMBERS PRESENT: Pam Keller, Joe Harrington, Amalia Monroe-Gulick, Suzanne Shontz, Tom Beisecker, Pam Fine, Ruben Flores 


ALSO PRESENT: Maureen Altman, Kathy Reed, University Governance; Provost Neeli Bendapudi

Pam Keller called the meeting to order, informed FacEx that the meeting was being recorded, and asked for announcements.

MINUTES for June 1, 2016 were approved.


Keller reported that she and Joe Harrington met with the administration this week about the Faculty Code.  Progress was made this summer on the Employee Invention Assignment Agreement which was an outstanding matter on last year’s agenda.  Consistency with the IP (Intellectual Property) Policy was looked at.  She met this summer with Mary Lee Hummert, General Counsel, and others who made a number of changes in response to concerns raised. She then met with 2015-16 FacEx members Joe Harrington, Amalia Monroe-Gulick and Ron Barrett-Gonzalez regarding the agreement.  There is now something in place which is more favorable to faculty.  Keller noted that there may still be engineering issues, which will be addressed as problems come up.  In response to Pam Fine, Keller explained that it is not a senate policy that requires senate approval, and while she will announce the work on the agreement in Faculty Senate, she is not sure how the agreement will be announced by the University or when it will go into effect.  Responding to Tom Beisecker’s question as to whether the agreement would be retroactive, Keller said that in a sense it is because the policy has been in place, and the agreement is tied to the policy.  She didn’t know if faculty who had already signed an earlier version would be asked to sign the new agreement but noted that it may not be necessary since the policy hasn’t changed and the University cannot use the agreement to assign more intellectual property than the policy asserts ownership of.  Fine suggested that there should be a statement that gives the Faculty Senate President/FacEx recognition, because it would make the issue more obvious, and would raise FacEx’s profile.  Harrington said that it could be put in the Governance newsletter which he is drafting. 

Keller reported that she met with the KBOR chair and noted that this is the first time the incoming and outgoing COFSP (Council of Faculty Senate Presidents) president had met with a KBOR chair, Blake Flanders. They talked about the Regent’s priorities and what COFSP might be able to do.  Fine mentioned that a few years ago Regent Fred Logan, along with the Chancellor, had come to a Faculty Senate meeting; she suggested that it might be a good idea to have someone from KBOR speak to Faculty Senate this year.  Keller agreed and said they would welcome that. 


Harrington reported that the Chancellor will be coming to the October University Senate meeting.  Responding to his request, the Provost agreed to attend address a meeting.  Harrington noted that we are still waiting for the weapons on campus implementation procedures.


Keller explained that work on the Faculty Code began as the result of a 2009 task force.  She said that the Provost started with a fresh prospective and is on board with the version passed by Faculty Senate on May 5, 2016.  Keller credited Mary Lee Hummert as well for looking for agreement with the new document.  There were a few changes that Keller said she and Harrington believed qualified as technical not substantive, explaining that using the example of the rule for technical amendments to the University Senate Code could be made solely by FacEx.

  1. Article V, Title: Delete “administrative” before “leave” since the leave is initiated by faculty not by administration.
  2. Article VI, end of paragraph one: Add “the faculty member has the opportunity for” a hearing.  Currently the text requires a hearing before the Faculty Rights Board but since not every faculty member wants a hearing the new text gives the opportunity for a hearing rather than making it a requirement. 
  3. Policy Owner: Delete “Faculty Senate and Office of the Provost and Executive Vice Chancellor” and add “Faculty Code for the Lawrence Campus”.

Contact: Delete “Faculty Senate President” and add Governance Office.

Keller explained that the policy owner isn’t actually part of the document but called it more of a “digest system”, a legal term for how documents are filed; Harrington called it a boilerplate.  Administration and the presidents agreed to make the owner of the Faculty Code the code itself.  The Governance Office rather than the Faculty Senate President was proposed as the contact since the Faculty Senate President changes from year to year.

Motion to accept the technical changes.  Fine/Shontz.  Passed unanimously.

In response to Beisecker’s question of when the Faculty Code goes forward, Keller explained that tomorrow was the end of the 21-day review, and the draft would be brought to Faculty Senate on Thursday.  After approval it would then be sent to the Provost on Friday.  Harrington suggested that when the Faculty Code is approved an announcement should be put in the Governance newsletter.  Beisecker suggested a joint announcement should be made by faculty governance and the Provost.  Provost Bendapudi agreed.

Provost comments

The Provost reported that her office will be putting out a bi-weekly newsletter, Strong Ties. She welcomed FacEx to add whatever they wanted by contacting Michael Wade-Smith with material.  The first newsletter, which will be released on September 12, will talk about the DEI (Diversity, Equity, and Inclusion) committee which will be co-chaired this year by Lisa Wolf-Wendell and Shannon Portillo.  She has charged the committee to come up with two priorities, and to push the climate survey. Since she is concerned that if the committee gives specific guidelines the university will think all the work on diversity is completed, Bendapudi wanted diversity worked on on the unit level.  Fine questioned that if there aren’t specific guidelines progress can’t be measured.  Bendapudi agreed and said that she planned to talk to every dean, explaining that all units don’t have to have the same thing.  She added that she meets with the Deans once a month and would welcome FacEx members to come to the meetings.  The Provost noted that graduate students’ month is October and suggested senate promote it.  Bendapudi reported that KU Med has a weapons policy already and that the University is taking the policy and working with it.  She said she heard that the concealed carry on campus expiration date might be extended but that could be a false hope.  Citing that the LJ World has noted that the University hasn’t said or done anything about concealed carry on campus, Harrington asked if senate should say something.  The Provost explained that the Chancellor has said that the University has been told by the Regents, who are working on the issue in the background, not to say anything, but noted that all schools want it repealed. 


Reporting that the Chancellor has asked about the faculty’s views and focus on diversity/inclusion, Keller asked the committee to think about the issue, to ask what faculty can do to be helpful.  FacEx members questioned whether a governance diversity committee is really needed.  Beisecker pointed out that the classroom is the area where faculty encounter inclusion, and that it would be a good for faculty to ask themselves how welcoming they are.  Monroe-Gulick also asked how a welcoming environment for faculty could be created.  It was pointed out the recruitment and retention of diverse faculty can be a challenge that is not always under faculty’s control.  Beisecker noted that while Hiring for Excellence is making attempts faculty should look at seeking diverse groups to be graduate students. 

FacEx explored the possibility of holding diversity forums or small meetings to discuss ideas and to brainstorm, citing that Faculty Senate provided faculty an independent space, unconnected to their jobs.  It was also suggested that experts on the subject be invited to talk to faculty, particularly about best practices regarding diversity.  FacEx decided to invite Jennifer Hamer, CLAS Associate Dean for Diversity, Equity and Inclusion to speak.  It was pointed out that FacEx/Faculty Senate could be a mechanism to help faculty recognize what they do rather than telling them what to do.  Keller said that discussion of the how to proceed would be continued.





Expressing frustration that the results of the Climate Survey will not be released until next semester FacEx decided to ask if they could have a preliminary report, possibly in December. Considering how crucial participation in the survey is it was suggested that University Senate might ask someone from the survey to talk to senate about filling out the survey

No further business.

Meeting adjourned at 4:09


FacEx moved to a closed meeting to discuss committee appointments. 

Respectfully submitted

Maureen Altman


Final Code Changes

Faculty Code - with technical amendments 20160906


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